Head of Facilities and Real Estate

Rodeo FX; Montreal; Presencial; CAD 90 000 - 140 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Group Insurance

RRSP with employer contributions

Transit discounts

Resumo da oferta

Rodeo FX in Montreal seeks a Head of Facilities and Real Estate to lead facilities across three Montréal sites, ensuring welcoming, functional, safe spaces and a hands-on presence. You will translate needs into concrete proposals and deliver projects that meet budget, timeline and quality.

You will supervise the facilities team, coordinate with landlords and vendors, safeguard compliance, and support the group’s real estate portfolio with the CFO.

Qualificações

• Relevant experience in facilities management, building operations or workplace management, including team supervision.
• Experience delivering fit-out, renovation or relocation projects.
• Ability to assess quotes, budgets and ensure quality of work and services.
• Independence, sound judgement and ability to manage priorities as needs evolve.
• Hands-on approach and practical mindset.
• Strong observation skills, attention to detail and interest in workplace design.
• Ability to communicate effectively in French and English with teams and partners.

Responsabilidades

• Oversee the smooth operation and safety of three Montréal sites and lead facilities quality.
• Coordinate preventive maintenance with landlords, service providers and teams.
• Lead fit-out, renovation and relocation projects from start to finish.
• Obtain quotes, compare options and monitor budgets and timelines.
• Support other studios and oversee the real estate portfolio with CFO guidance.
• Keep floor plans and occupancy data up to date, including OfficeSpace records.

Conhecimentos

Facilities management

Team supervision

Budget management

Project coordination

Bilingual English/French

Ferramentas

OfficeSpace

Descrição da oferta de emprego

Company Description

Repeatedly voted one of Montreal’s Top Employers and Employer of the Year for the 2022 Mercuriades Awards, Rodeo FX is a high-end creative company offering services in visual effects, advertising, animation, and experiential.

Nominated for multiple Emmy® Awards for its work on the seriesStranger Thingsseason 4,Avatar: The Last AirbenderandThe Lord of The Rings: The Rings of Power,the independent, Oscar®-winning company boasts close to 800 artists crafting from studios in Montreal, Québec City, Toronto, Los Angeles and Paris.

Rodeo FX is a creative partner to the world’s best storytellers including Netflix, HBO, Disney, Marvel, Amazon Studios, Warner Bros. and Sony, and has collaborated on ads for YouTube, NBC and Apple. Current projects includeDune: Prophecy, SiloSeason 2andSonic 3. Recently released projects includeThe Rings of Power Seasion 2, Venom: The Last Dance,Taika Waitit’sTime Bandits,andHouse of the DragonSeason 2.

Work arrangements:

As an artist-founded and artist-led company, creativity is at the heart of everything we do. Our mission is to give our talent the freedom, resources, and environment they need to produce high-quality work and thrive in a stimulating, collaborative, and supportive setting.

Given their key role in operational and production support, support functions, including Finance, HR, and IT, are expected to work from the studio at least four days per week.

This increased presence helps strengthen collaboration, maintain closer proximity with teams, support operational needs more effectively, and sustain a strong, vibrant, and aligned studio culture.

Job Description

Reporting to the Chief Financial Officer (CFO), the Head of Facilities and Real Estate ensures the smooth operation, quality and ongoing improvement of Rodeo FX’s spaces. This new role combines team leadership, a hands-on presence, landlord relations and the delivery of workplace improvement projects.

Responsible for the three Montréal sites, this person ensures that spaces are welcoming, functional, safe and well maintained. They anticipate needs, identify opportunities for improvement and coordinate work with their team and service providers. They pay particular attention to the appearance and use of spaces, as well as the quality of service provided to teams.

Working with leadership, they turn ideas and needs into concrete proposals, then deliver projects that meet budget, timeline and quality expectations. They also support studios outside Montréal with their specific projects and facilities needs, and help oversee the group’s real estate portfolio with support from the CFO.

Main Responsibilities

Facilities Management and Workplace Quality

• Ensure the smooth operation, maintenance, cleanliness, organization, presentation and safety of the three Montréal sites.
• Conduct regular walkthroughs, identify issues and opportunities for improvement, and follow through until issues are resolved and improvements are completed.
• Coordinate preventive maintenance and repairs with the team, landlords and relevant service providers.
• Select and manage service providers, set clear expectations and verify service quality.
• Coordinate the response to incidents and emergencies, and support business continuity.
• Ensure compliance with applicable facilities requirements in collaboration with relevant functions and specialists.
• Take a hands-on role in facilities work and space setup when needed.

Workplace Design, Projects and Space Planning

• Gather team requirements and propose solutions to improve the functionality, use and quality of spaces.
• Translate leadership’s ideas into options and implementation plans that outline costs, milestones and timelines.
• Lead fit-out, renovation and relocation projects from initial requirements through completion.
• Obtain, compare and critically assess quotes; coordinate contractors, designers, architects and other partners.
• Monitor construction progress, budgets, timelines, permits and the quality of deliverables.
• Work with Technology teams and relevant departments to plan work and minimize disruption.
• Keep floor plans, seating assignments and occupancy data up to date, including in OfficeSpace.

Leadership and Operational Planning

• Lead and develop the team responsible for facilities and operational support in Montréal.
• Organize work, clarify responsibilities, and establish priorities, service standards and follow-up processes.
• Adjust resources to meet day‑to‑day needs and project requirements.
• Work with hospitality and food services leads to coordinate shared needs.
• Foster a collaborative, responsive and solution‑oriented approach.

Communication and Budget Management

• Proactively update leadership on the condition of facilities, project status, issues and decisions required.
• Provide structured weekly updates covering priorities, actions, costs and timelines.
• Communicate planned work, relocations and space changes in advance, including their impacts and schedules.
• Maintain reliable, accessible information about spaces and projects, including on the intranet.
• Prepare facilities and project budgets with the CFO and monitor spending against them.

Support for Other Studios and Real Estate Oversight

• Support leaders at other studios with facilities issues and workplace improvement projects.
• Help establish common standards for quality, maintenance and space management.
• Maintain an overview of real estate needs, lease expiry dates and related commitments.
• Prepare information and recommendations to support real estate decisions, and assist with landlord discussions with support from the CFO.

Qualifications

• Relevant experience in facilities management, building operations or workplace management, including team supervision.
• A demonstrated track record of delivering fit‑out, renovation or relocation projects, including coordinating service providers and contractors.
• Ability to assess quotes, monitor budgets and ensure the quality of work and services.
• Practical understanding of building maintenance and the ability to recognize situations that require a specialist.
• Independence, sound judgement and the ability to manage priorities as needs evolve.
• A practical approach and a willingness to be hands‑on.
• Strong observation skills, attention to detail and an interest in workplace design and functionality.
• Ability to listen, collaborate diplomatically and present issues with supporting facts, options and solutions.
• Proficiency with project tracking, budgeting and space planning tools.
• Ability to communicate effectively in French and English to work with teams, service providers and studios across the group.

Assets

• Experience in a creative, technology or multi‑site environment.
• Experience in the hotel industry or another environment with high standards for facilities quality and service.
• Experience in real estate, lease administration and landlord relations.
• Familiarity with OfficeSpace.

Additional Information

• Full‑time, Permanent Contract;
• 2 additional statutory holidays in the winter holidays;
• Group Insurance, access to Dialogue online support and to an Employee Assistance Program (EAP);
• RRSP with employer contribution;
• Discounts on public transports, several spas, sports classes, art center, cafes, furniture and several other local businesses.

Diversity, Equity and Inclusion

At Rodeo FX, diversity is a core value. We’re committed to creating an inclusive, equitable workplace where different perspectives are embraced. Every team member brings unique insight that strengthens our creativity, challenges our thinking, and helps us deliver better work.

Use of Artificial Intelligence in Recruitment

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