VFX Production Assistant IO - Permanent contract

Rodeo FX; Montreal; On-site; CAD 42,000 - 64,000; Full time

Benefits offered by this job

RRSP with employer contribution

Group Insurance

Transit discounts

Job summary

Rodeo FX in Montreal is seeking a VFX Production Assistant IO to support the Production team from start to delivery, handling file management and IO workflows, and ensuring efficient data exchanges with clients, internal teams and vendors.

You will coordinate document organization, ingest materials via Linux, convert files when needed, and uphold delivery specs, showing strong attention to detail and collaboration across TD, IT and Render teams.

Qualifications

• Experience in an administrative position.
• Experience with Input/Output (IO) workflows is an asset.
• Understanding of Visual Effects (VFX) and/or editorial processes is an asset.
• Strong knowledge of GSuite.
• Knowledge of Flow Production Tracking (ShotGrid) is an asset.
• Fluency in Linux commands is an asset.

Responsibilities

• Provide daily administrative support, including organizing documents and files, creating playlists, taking meeting notes, and updating databases.
• Receive and transfer sensitive project-related materials to and from clients, ensuring they are shared internally with the relevant stakeholders.
• Utilize the Linux command line IO workflow to download and ingest external materials onto the Rodeo FX network while ensuring naming conventions and folder structures.
• Convert files when necessary to optimize the team’s efficiency.
• Process, conduct quality checks, and upload versions for client review, ensuring proper submission to designated platforms.
• Receive, ingest, and distribute client review notes.
• Support the Production team with show closure by creating playlists and processing materials for breakdowns and publicity.
• Prepare and upload bid package materials for outsourcing.
• Download and ingest outsource vendor versions using the Linux command line IO workflow, ensuring adherence to structure and guidelines.
• Gather internal feedback on outsource vendor versions and upload it to the designated platform.
• Assist the Imaging Department in setting up IO graphs.
• Work with TD Developers, IT, and Render Management teams to troubleshoot data transfers and delivery processes.

Skills

Linux commands

Input/Output workflows

GSuite

ShotGrid

Cross-department collaboration

Attention to detail

Teamwork

Tools

Linux command line

ShotGrid (Flow Production Tracking)

GSuite

Job description

Repeatedly voted one of Montreal’s Top Employers and Employer of the Year for the 2022 Mercuriades Awards, Rodeo FX is a high-end creative company offering services in visual effects, advertising, animation, and experiential.

Nominated for multiple Emmy® Awards for its work on the series Stranger Things season 4, Avatar: The Last Airbender and The Lord of The Rings: The Rings of Power, the independent, Oscar®-winning company boasts close to 800 artists crafting from studios in Montreal, Québec City, Toronto, Los Angeles and Paris.

Rodeo FX is a creative partner to the world’s best storytellers including Netflix, HBO, Disney, Marvel, Amazon Studios, Warner Bros. and Sony, and has collaborated on ads for YouTube, NBC and Apple. Current projects include Dune: Prophecy, Silo Season 2 and Sonic 3. Recently released projects include The Rings of Power Season 2, Venom: The Last Dance, Taika Waitit's Time Bandits, and House of the Dragon Season 2.

Job Description

The VFX Production Assistant IO plays a vital role in supporting the Production team throughout the lifecycle of a project, from the start of production to final delivery. This position ensures the smooth handling of file management and Input/Output (IO) workflows, enabling efficient data exchanges between clients, internal teams, and external vendors. With strong organizational skills and attention to detail, the VFX Production Assistant IO contributes to the efficiency of the production pipeline and ensures the timely processing of media assets.

Key Accountabilities

Production Support

• Provide daily administrative support, including organizing documents and files, creating playlists, taking meeting notes, and updating databases.

File & Data Management

• Receive and transfer sensitive project-related materials to and from clients, ensuring they are shared internally with the relevant stakeholders.
• Utilize the Linux command line IO workflow to download and ingest external materials (plates, references, onset data) onto the Rodeo FX network while ensuring compliance with naming conventions and folder structures.
• Convert files when necessary to optimize the team’s efficiency in working with ingested materials.
• Stay up-to-date with technical delivery specifications to ensure compliance.
• Process, conduct quality checks, and upload versions for client review, ensuring proper submission to designated platforms.
• Receive, ingest, and distribute client review notes.
• Support the Production team with show closure by creating playlists and processing materials for breakdowns and publicity.

Outsource and Vendors Collaboration

• Prepare and upload bid package materials for outsourcing.
• Download and ingest outsource vendor versions using the Linux command line IO workflow, ensuring adherence to structure and guidelines.
• Gather internal feedback on outsource vendor versions and upload it to the designated platform.

Technical & Cross-Department Collaboration

• Assist the Imaging Department in setting up Input/Output (IO) graphs.
• Work closely with TD Developers, IT, and Render Management teams to troubleshoot technical issues related to data transfers and delivery processes.

Qualifications

• Experience in an administrative position.
• Experience with Input/Output (IO) workflows is an asset.
• Understanding of Visual Effects (VFX) and/or editorial processes is an asset.
• Strong knowledge of GSuite.
• Knowledge of Flow Production Tracking (ShotGrid) is an asset.
• Fluency in Linux commands is an asset.
• High level of accuracy and attention to detail.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Fast learner with adaptability in a dynamic environment.
• Collaborative work ethic with excellent communication and teamwork skills.
• Strong commitment to quality, service, and reliability.

Additional Information

• 5 paid sick/personal days;
• 2 additional statutory holidays in the winter holidays;
• Group Insurance, access to Dialogue online support and to an Employee Assistance Program (EAP);
• RRSP with employer contribution;
• Discounts on public transports, several spas, sports classes, art center, cafes, furniture and several other local businesses.

Diversity, Equity and Inclusion

At Rodeo FX, diversity is a core value. We’re committed to creating an inclusive, equitable workplace where different perspectives are embraced. Every team member brings unique insight that strengthens our creativity, challenges our thinking, and helps us deliver better work.

Use of Artificial Intelligence in Recruitment

Rodeo FX may use AI-based tools to support certain steps of the recruitment process, such as interview transcription or preliminary application analysis. These tools may be operated by third-party providers, and data may be processed outside Quebec. These tools never replace human decision-making: all final hiring decisions are made by our recruitment team and hiring managers. To learn more about how we protect your personal information and your rights, please consult our Privacy Policy.