Senior Sales and Marketing Coordinator

Perma Pipe; Calgary; On-site; CAD 48,000 - 55,000; Part time

Job summary

Perma Pipe Calgary office seeks a Part-Time Sales/Marketing Coordinator to assist the sales team with day-to-day activities, quotations, and CRM management. You will help coordinate RFQ-to-execution, track opportunities, and prepare marketing materials.

The role emphasizes detail, customer focus, and cross-functional collaboration to drive revenue growth and efficient operations within a fast-paced team environment.

Qualifications

• Post secondary education or related experience preferred.
• Previous experience in sales/project/marketing coordination is an asset.
• Proficient in Microsoft Office suite and CRM software.
• Strong organizational and detail-oriented skills.

Responsibilities

• Act as a key commercial support resource to the Business Development and Sales Managers, assisting with opportunity coordination throughout the RFQ-to-Execution process.
• Prepare and administer quotations, proposal packages, and supporting commercial documentation.
• Coordinate vendor pricing, delivery commitments, and supporting information for estimates and quotations.
• Assist with customer purchase order review, discrepancy resolution, and alignment with approved quotations and project requirements.
• Prepare sales reports, presentations, spreadsheets
• Responsible for input into internal PowerBI sales requirements
• Maintain quote logs, opportunity tracking tools (RFQ’s and sales opportunities) , and electronic filing systems.
• Maintain customer/prospect in CRM
• Support project documentation, Purchase Order preparation, and document control activities.
• Coordinate customer documentation requests and communications with internal and external stakeholders.
• Assist with the coordination of trade shows, industry/customer events/ customer visits, marketing initiatives, and departmental projects.
• Prepare marketing materials and presentations
• Track all activities generated through marketing activities
• Continuously develop product, customer, and commercial process knowledge while supporting operational efficiency and customer satisfaction.

Skills

Strong organizational skills

Excellent communication

Relationship building

Customer-focused

Ability to manage multiple priorities

Proficient in Microsoft Office

CRM software

Education

Post Secondary education or related experience preferred

Tools

CRM software

PowerBI

Microsoft Office Suite

Job description

Job Details: Job Location: Calgary Office - Calgary, AB, Position Type: Part-Time Regular, Salary Range: $35.00 - $40.00Hourly, Job Category: CMR - Sales,

Position Summary:

This position supports the Sales team by coordinating day-to-day activities, strengthening customer relationships and helping the team drive revenue growth. This role serves as a key link between sales, marketing, customers and internal departments are delivered efficiently and professionally.

Essential Job Functions:

• Act as a key commercial support resource to the Business Development and Sales Managers, assisting with opportunity coordination throughout the RFQ-to-Execution process.
• Prepare and administer quotations, proposal packages, and supporting commercial documentation.
• Coordinate vendor pricing, delivery commitments, and supporting information for estimates and quotations.
• Assist with customer purchase order review, discrepancy resolution, and alignment with approved quotations and project requirements.
• Prepare sales reports, presentations, spreadsheets
• Responsible for input into internal powerBI sales requirements
• Maintain quote logs, opportunity tracking tools (RFQ’s and sales opportunities) , and electronic filing systems.
• Maintain customer/prospect in CRM
• Support project documentation, Purchase Order preparation, and document control activities.
• Coordinate customer documentation requests and communications with internal and external stakeholders.
• Assist with the coordination of trade shows, industry/customer events/ customer visits, marketing initiatives, and departmental projects.
• Prepare marketing materials and presentations
• Track all activities generated through marketing activities
• Continuously develop product, customer, and commercial process knowledge while supporting operational efficiency and customer satisfaction.
• Perform other duties and projects as assigned.

Working Relationships/Reporting:

• Frequent interactions with Sales and internal team members.
• Reports to Sr Sales Manager - PPC

Qualifications: JOB REQUIREMENTS:

Education:

• Post Secondary education or related experience preferred

Experience:

• Previous experience in sales/project/marketing coordination is an asset

Qualifications/Requirements:

• Strong organizational skills
• Highly detail oriented
• Proactive
• Customer focused
• Excellent communication and relationship building skills.
• Able to manage multiple priorities, while working independently and collaboratively
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and CRM software.
• Ability to work independently while supporting A collaborative team environment. Strong problem-solving skills with the customer centric focused mindset.

Travel:

as required

Supervisory Responsibilities:

None