Senior Sales and Marketing Coordinator

PERMA-PIPE CANADA LTD; Calgary; On-site; CAD 42,000 - 64,000; Full time

Job summary

PERMA-PIPE CANADA LTD is seeking a Sales/Marketing Coordinator to support the sales team by coordinating day-to-day activities, strengthening customer relationships, and driving revenue growth. You will link sales, marketing, customers, and internal teams to ensure efficient, professional execution.

The role involves preparing quotations, coordinating vendor pricing, and maintaining CRM and PowerBI inputs, while supporting events and marketing initiatives.

Qualifications

• Post secondary education or related experience preferred.
• Experience in sales/project/marketing coordination is an asset.
• Strong organizational and communication skills required.

Responsibilities

• Act as a key commercial support resource to the Business Development and Sales Managers, assisting with opportunity coordination throughout the RFQ-to-Execution process.
• Prepare quotations, proposal packages, and supporting commercial documentation.
• Coordinate vendor pricing, delivery commitments, and supporting information for estimates and quotations.
• Assist with customer purchase order review, discrepancy resolution, and alignment with approved quotations and project requirements.
• Prepare sales reports, presentations, spreadsheets.
• Input into internal PowerBI sales requirements and maintain quote logs and opportunity tracking tools.
• Maintain CRM data for customers/prospects and support project documentation and document control.
• Coordinate customer documentation requests with internal and external stakeholders.
• Assist with trade shows, events, marketing initiatives, and departmental projects.

Skills

Strong organizational skills

Detail oriented

Proactive

Customer focused

Excellent communication

Relationship building

Multi-tasking

Team collaboration

Education

Post secondary education or related experience

Tools

Microsoft Office Suite

CRM software

Job description

POSITION SUMMARY:This position supports the Sales team by coordinating day-to-day activities, strengthening customer relationships and helping the team drive revenue growth. This role serves as a key link between sales, marketing, customers and internal departments are delivered efficiently and professionally.ESSENTIAL JOB FUNCTIONS:· Act as a key commercial support resource to the Business Development and Sales Managers, assisting with opportunity coordination throughout the RFQ-to-Execution process.· Prepare and administer quotations, proposal packages, and supporting commercial documentation.· Coordinate vendor pricing, delivery commitments, and supporting information for estimates and quotations.· Assist with customer purchase order review, discrepancy resolution, and alignment with approved quotations and project requirements.· Prepare sales reports, presentations, spreadsheets· Responsible for input into internal powerBI sales requirements· Maintain quote logs, opportunity tracking tools (RFQ’s and sales opportunities) , and electronic filing systems.· Maintain customer/prospect in CRM· Support project documentation, Purchase Order preparation, and document control activities.· Coordinate customer documentation requests and communications with internal and external stakeholders.· Assist with the coordination of trade shows, industry/customer events/ customer visits, marketing initiatives, and departmental projects.· Prepare marketing materials and presentations· Track all activities generated through marketing activities· Continuously develop product, customer, and commercial process knowledge while supporting operational efficiency and customer satisfaction.· Perform other duties and projects as assigned.WORKING RELATIONSHIPS/REPORTING:· Frequent interactions with Sales and internal team members.· Reports to Sr Sales Manager - PPCJOB REQUIREMENTS:EDUCATION:- Post Secondary education or related experience preferredEXPERIENCE:- Previous experience in sales/project/marketing coordination is an assetQUALIFICATIONS/REQUIREMENTS:· Strong organizational skills· Highly detail oriented· Proactive· Customer focused· Excellent communication and relationship building skills.· Able to manage multiple priorities, while working independently and collaboratively· Proficient in Microsoft Office suite (Word, Excel, PowerPoint) and CRM software.· Ability to work independently while supporting A collaborative team environment. Strong problem-solving skills with the customer centric focused mindset.TRAVEL: as requiredSUPERVISORY RESPONSIBILITIES: None