Senior Proposal Coordinator

Amico Affiliates; Mississauga; On-site; CAD 80,000 - 85,000; Full time

Job summary

Amico is a leading Canadian construction company seeking a detail-oriented Senior Proposal Coordinator to join our Mississauga office. You will support the development of compelling, compliant proposals for civil infrastructure and development projects across sectors.

The role requires excellent writing and coordination with subject matter experts. The ideal candidate thrives in a fast-paced environment and collaborates with architects, engineers, designers, and subcontractors to produce

Qualifications

• Undergraduate degree in Engineering, Architecture, Commerce, Science, Communications, Marketing or related field.
• Minimum three years of proposal coordination experience in Architecture, Engineering, and Construction.
• Maintain a high level of precision and quality across all tasks and documentation.
• Strong writing, editing, and proofreading skills.
• Ability to manage multiple priorities and work under tight deadlines.
• Proficiency in Microsoft Office Suite; working knowledge of Adobe InDesign, Acrobat, Photoshop and/or Illustrator is an asset.
• Team‑oriented with strong interpersonal and communication abilities.

Responsibilities

• Collaborate with proposal team and external/internal members to develop EOIs, RFIs, RFQs and RFPs.
• Contribute to proposal content and presentation materials for consistency and compliance with requirements.
• Coordinate submissions for civil infrastructure and vertical construction projects with architects, engineers, designers, consultants and subcontractors.
• Prepare executive summaries, project sheets and resumes highlighting Amico’s experience.
• Maintain databases for company and project information and updates.
• Liaise with upper management weekly regarding proposal performance.

Skills

Writing

Editing

Proofreading

Time management

Prioritization

Teamwork

Communication

Stakeholder collaboration

Education

Undergraduate degree in Engineering/Architecture/Commerce/Science/Communications/Marketing

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe InDesign

Adobe Acrobat

Photoshop

Illustrator

Job description

Amico is a leading, Canadian-owned and operated construction company specializing in large-scale infrastructure projects. With a strong track record in general contracting, civil engineering and road building, we deliver complex infrastructure solutions that shape the communities of Ontario. Our expertise spans major infrastructure projects, including highways, bridges, and critical public works that require meticulous planning, innovative engineering, and precise execution.

At Amico, we believe in fostering collaboration and empowering our team to tackle ambitious challenges head-on. By leveraging cutting-edge technology and proven project management practices, we consistently deliver high-quality infrastructure projects, regardless of their scale or complexity.

At Amico we don’t just build projects; we build careers, communities, and a lasting legacy. Being part of our team means playing a pivotal role in shaping Ontario’s most impactful infrastructure developments, while gaining hands‑on experience. Join us and be part of something bigger.

Job Description

Amico is seeking a detail-oriented and proactive Senior Proposal Coordinator to join our dynamic team. Based out of our Mississauga office, this role is critical in supporting the development of compelling, compliant, and high-quality proposals for construction and development projects across various sectors. The ideal candidate thrives in a fast-paced environment, has excellent organizational and communication skills, actively seeks input from company-wide subject matter experts, and is passionate about contributing to winning proposals.

Key Responsibilities

• Work collaboratively with the proposal team and external/internal team members in the development of all technical proposal pursuits. This includes developing Expressions of Interest (EOI); Requests for Information (RFI), Requests for Qualifications (RFQ); and Requests for Proposal (RFP)
• Contribute to the development and preparation of proposal content and presentation materials to ensure consistency, compliance, and alignment with technical and marketing requirements
• Act as a key team member in the development of proposal submissions for civil infrastructure and vertical construction projects, coordinating the efforts of external partners including architects, designers, engineers, consultants, and sub‑contractors as required.
• Collaborate with the proposal team to develop and refine final submission materials including compiling responses to required questions, coordinating with subject matter experts to obtain and distill technical input into tailored content, preparing executive summaries, and curating project sheets and resumes that highlight Amico’s relevant experiences and expertise.
• Contribute to the maintenance of various databases for company information, project information and pursuit updates.
• Liaise with upper management weekly regarding proposal team performance.

Key Qualifications/Requirements

• Undergraduate degree in Engineering, Architecture, Commerce, Science, Communications, Marketing or a related field.
• At least three years of experience in proposal coordination in the Architecture, Engineering, and Construction Industry.
• Maintain a high level of precision and quality across all tasks and documentation.
• Strong writing, editing, and proofreading skills.
• Ability to manage multiple priorities and work under tight deadlines.
• Proficiency in Microsoft Office Suite (specifically Word, Excel, and PowerPoint). Working knowledge of Adobe InDesign, Acrobat, Photoshop and/or Illustrator is an asset.
• Proven experience in succeeding in a team environment
• Experience working with teams and individuals with varied professional backgrounds
• Team‑oriented with strong interpersonal and communication abilities.

Salary range between $80,000 to $85,000 per annum

This position is a new role

Strictly no third party resumes accepted.

At Amico, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process.

We thank all applicants for their interest. However, only those selected for an interview will be contacted.