Proposal Coordinator

AME Group; Victoria; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Flexible and hybrid work options

Every second Friday off

Vacation starting at 3 weeks

Comprehensive health and dental benefit

EFAP

RRSP matching

Profit sharing

Job summary

AME Consulting Group in Victoria is seeking a Proposal Coordinator to manage proposals and business development materials. You will work with project teams to create tailored, client-ready submissions and ensure deadlines are met.

The role offers a flexible, hybrid work model, competitive pay, and comprehensive benefits. APMP certification is a plus, as is prior experience in design or engineering firms.

Qualifications

• Bachelor's degree in Marketing, Communications, Business, or related field.
• Minimum of two years' experience in a similar role.
• Experience in design or engineering firms is a plus.
• APMP certification would be an asset.

Responsibilities

• Review proposal requirements and develop plans for deliverables, responsibilities, and timelines.
• Draft, edit, and format proposal content in Word and InDesign.
• Maintain proposal trackers and update progress throughout submission.
• Keep proposal collateral current and aligned with AME’s brand voice.
• Coordinate and update team resumes for proposals.
• Collaborate with Principals, Associates, PMs, and staff to gather proposal data.
• Review and proofread documents for clarity, grammar, formatting, and consistency.

Skills

Strong writing and editing

Organizational skills

Deadline management

Independent team player

Education

Bachelor's degree in Marketing, Communications, Business or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe InDesign

Bluebeam

AJERA

PIM

Job description

We are looking for a Proposal Coordinator to join our Victoria office. In this role, you will play a key role in the preparation and management of proposals and business development materials. You will work closely with the project teams to create compelling, tailored proposals that meet client needs while adhering to deadlines and quality standards.

The AME Consulting Group is an employee-owned organization that provides our employees with opportunities to build their legacy with exciting career possibilities and growth. We specialize in sustainable and environmentally responsible design, with projects across a diverse range of sectors. With a resolve for a better tomorrow, we have cultivated an environment where learning and mentoring thrives. We are looking for someone who is motivated, talented, and a committed team member to join us.

Key Responsibilities

• Review proposal requirements and develop plans for deliverables, responsibilities, and timelines.
• Draft, edit, and format proposal content in Microsoft Word and Adobe InDesign so submissions are clear, concise, and tailored to client requirements.
• Maintain proposal trackers, Teams channels, and update proposal progress and status throughout the submission process.
• Maintain proposal collateral so materials remain current and aligned with AME’s brand voice and messaging.
• Coordinate and update team resumes for use in proposals so they reflect current qualifications and project experience.
• Work closely with Principals, Associates, Project Managers, and technical staff to gather information required for proposals and presentations.
• Review and proofread proposal documents for clarity, grammar, formatting, consistency, and alignment with company standards before final production.
• Use approved review tools and processes, including technology-supported review where appropriate, to identify gaps, strengthen content, and improve consistency.

Key Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Adobe InDesign, Bluebeam and familiarity with proposal management software such as AJERA and PIM.
• Strong writing, editing, and proofreading skills.
• Ability to handle multiple overlapping deadlines from various sources.
• Excellent organization, time management and task prioritization skills. Attention to detail is important.
• Ability to work collaboratively and efficiently in a team while being independent and self-sufficient.
• Exceptional written and verbal communication skills, with a willingness to advocate for oneself.
• Knowledge of the construction and consulting industry would be an asset.

Qualifications and Experience

• Bachelor's degree in Marketing, Communications, Business, or related field, or equivalent experience.
• Minimum of two years of experience in a similar role.
• Previous experience working in a design or engineering firm (or similar industry) is a plus.
• APMP Certification would be an asset

We Offer:

• Competitive pay
• Flexible and hybrid work options
• Every second Friday off
• Vacation starting at 3 weeks
• Comprehensive health and dental benefits
• Employee & Family Assistance Program (EFAP)
• RRSP matching
• Profit sharing

At AME, we are committed to the principles of employment equity in all our offices, and we welcome applications from all qualified individuals. We consider all qualified candidates regardless of gender, ethnicity, country of birth, political or religious affiliation, health status, or any other status protected by law.

We thank all those that apply but only those applicants invited for an interview will be contacted.