Senior Proposal Architect: Lead High-Impact Proposals

GetHired, Inc.; Toronto; On-site; CAD 80,000 - 110,000; Full time

Benefits offered by this job

Profit sharing

Extended health and dental

EFAP

Wellness spending

Professional membership reimbursement

PATO Days

Job summary

Zeidler Architecture is seeking a Senior Proposal Specialist to join our Toronto/Calgary Studio, leading the development, writing and design of competitive proposals that reflect the firm’s brand. You will work closely with the Proposals and Business Development team to shape strategy and ensure high-quality submissions.

The role requires strong writing, coordination, and project-management skills, with the ability to manage multiple deadlines.

Qualifications

• Post-secondary degree in marketing, communications, architecture, or related field.
• 5–8+ years of relevant experience in architecture, engineering, or design industries.
• Excellent writing, editing, and organizational skills.

Responsibilities

• Lead the development, writing, editing, and design of competitive proposals in response to RFPs, ensuring clarity, compliance, consistency, and alignment with brand and messaging.
• Collaborate with the BD team to shape proposal strategy, including identifying strong project examples, crafting vision statements, and supporting positioning efforts.
• Manage proposal timelines, responsibilities, and inputs from internal teams and external consultants to ensure timely, high-quality submissions.
• Customize project profiles, team CVs, and other content to fit the unique requirements of each pursuit.
• Compile and formatsubmission documents and oversee their delivery.
• Research and evaluate bid opportunities on assigned platforms, supporting go/no-go discussions with strategic insight.
• Maintain and update accurate collateral databases, including project narratives, team CVs, and boilerplate content.
• Conduct peer reviews of proposals to uphold quality standards and share best practices across the team.
• Support broader marketing and business development initiatives as required.
• Actively contribute to a safe and respectful workplace, adhering to all health and safety policies and procedures.
• Participate in firm-wide marketing initiatives and brainstorming sessions
• Able to work in a collaborative, in-office environment (100% in-office presence required to support direct team engagement and effective cross-functional coordination)

Skills

Leadership

Project management

Writing

Editing

Attention to detail

Education

Post-secondary degree in marketing, communications, architecture, or related field

Tools

Microsoft Office

Adobe Creative Suite (InDesign)

Job description

Zeidler Architecture is seeking a Senior Proposal Specialist to join our Toronto/Calgary Studio, leading the development, writing and design of competitive proposals that reflect the firm’s brand. You will work closely with the Proposals and Business Development team to shape strategy and ensure high-quality submissions.

The role requires strong writing, coordination, and project-management skills, with the ability to manage multiple deadlines.