Senior Proposal Specialist

GetHired, Inc.; Toronto; On-site; CAD 80,000 - 110,000; Full time

Benefits offered by this job

Profit sharing

Extended health and dental

EFAP

Wellness spending

Professional membership reimbursement

PATO Days

Job summary

Zeidler Architecture is seeking a Senior Proposal Specialist to join our Toronto/Calgary Studio, leading the development, writing and design of competitive proposals that reflect the firm’s brand. You will work closely with the Proposals and Business Development team to shape strategy and ensure high-quality submissions.

The role requires strong writing, coordination, and project-management skills, with the ability to manage multiple deadlines.

Qualifications

• Post-secondary degree in marketing, communications, architecture, or related field.
• 5–8+ years of relevant experience in architecture, engineering, or design industries.
• Excellent writing, editing, and organizational skills.

Responsibilities

• Lead the development, writing, editing, and design of competitive proposals in response to RFPs, ensuring clarity, compliance, consistency, and alignment with brand and messaging.
• Collaborate with the BD team to shape proposal strategy, including identifying strong project examples, crafting vision statements, and supporting positioning efforts.
• Manage proposal timelines, responsibilities, and inputs from internal teams and external consultants to ensure timely, high-quality submissions.
• Customize project profiles, team CVs, and other content to fit the unique requirements of each pursuit.
• Compile and formatsubmission documents and oversee their delivery.
• Research and evaluate bid opportunities on assigned platforms, supporting go/no-go discussions with strategic insight.
• Maintain and update accurate collateral databases, including project narratives, team CVs, and boilerplate content.
• Conduct peer reviews of proposals to uphold quality standards and share best practices across the team.
• Support broader marketing and business development initiatives as required.
• Actively contribute to a safe and respectful workplace, adhering to all health and safety policies and procedures.
• Participate in firm-wide marketing initiatives and brainstorming sessions
• Able to work in a collaborative, in-office environment (100% in-office presence required to support direct team engagement and effective cross-functional coordination)

Skills

Leadership

Project management

Writing

Editing

Attention to detail

Education

Post-secondary degree in marketing, communications, architecture, or related field

Tools

Microsoft Office

Adobe Creative Suite (InDesign)

Job description

Introduction

At Zeidler Architecture, we believe that design has thepower to shape experiences and transform communities. As a leading Canadianarchitectural practice with a legacy spanning over 70 years, we are known fordelivering thoughtful, innovative, and enduring design solutions across sectorsand geographies.

Rooted in a deep commitment to collaboration, designexcellence, and sustainability, Zeidler brings together a diverse team ofprofessionals united by a shared purpose: to create impactful architecture thatconnects people and elevates the built environment.

We are currently seeking a Senior Proposal Specialist tojoin our Toronto/ Calgary Studio. The ideal candidate brings strong proposalstrategy, exceptional writing and coordination skills, and the ability to leadcompelling submissions from opportunity through to final delivery.

Job Summary

The Senior Proposal Specialist plays a key role indeveloping compelling, high-quality proposals that position the firm forsuccess in competitive pursuits. Working closely with the Proposals andBusiness Development team, this role leads the coordination, writing, andproduction of submissions that align with strategic goals and reflect thefirm’s brand.

Key Responsibilities

• Lead thedevelopment, writing, editing, and design of competitive proposals inresponse to RFPs, ensuring clarity, compliance, consistency, and alignmentwith brand and messaging.


• Collaborate withthe BD team to shape proposal strategy, includingidentifying strong project examples, crafting vision statements, andsupporting positioning efforts.


• Manage proposaltimelines, responsibilities, and inputs from internal teams and externalconsultants to ensure timely, high-quality submissions.


• Customize projectprofiles, team CVs, and other content to fit the unique requirements ofeach pursuit.


• Compile and formatsubmission documents and oversee their delivery.


• Research andevaluate bid opportunities on assigned platforms, supporting go/no-godiscussions with strategic insight.


• Maintain andupdate accurate collateral databases, including project narratives, teamCVs, and boilerplate content.


• Conduct peerreviews of proposals to uphold quality standards and share best practicesacross the team.


• Support broadermarketing and business development initiatives as required.


• Activelycontribute to a safe and respectful workplace, adhering to all health andsafety policies and procedures.


• Participatein firm-wide marketing initiatives and brainstorming sessions


• Ableto work in a collaborative, in-office environment (100% in-office presencerequired to support direct team engagement and effective cross-functionalcoordination)

Qualifications

• Post-secondarydegree in marketing, communications, architecture, or related field


• 5-8+years of relevant experience, preferable in architecture, engineering, ordesign industries


• Strongleadership and project management skills


• Excellentwriting, editing, and organizational skills


• Advancedproficiency in Microsoft Office and Adobe Creative Suite (InDesignrequired)


• Abilityto manage multiple deadlines with attention to detail.

Why Join Us?

AtZeidler, you’ll be part of a nationally respected architectural practice withdeep Canadian roots and a legacy of award-winning work across sectors—fromcivic landmarks and community spaces to advanced research and workplaceenvironments.

Wefoster a collaborative, inclusive studio culture that values creativity,accountability, and design integrity. With studios in Toronto, Calgary, andVancouver, we offer the opportunity to work on projects across the country andbeyond, supported by teams who are passionate about architecture’s potential tomake a positive impact.

Here’swhat you can expect as part of our team:

• A respectful, supportive,and engaging in-office environment


• Opportunities formentorship, leadership, and professional growth at all levels


• A strong commitment tosustainability and continuous learning


• Competitive compensationwith an annual profit share


• Comprehensive benefits,including extended health and dental, EFAP, wellness spending, andprofessional membership reimbursement


• PATO Days (additionaltime off around long weekends and holiday closures)


• Wellness initiatives,training programs, and social events that strengthen our studio culture

Ifyou're a motivated and inspired individual who thrives in a fast-paced,design-driven environment and is excited to grow within a collaborative team,we’d love to hear from you.

Zeidleris committed to equal opportunity for all employees and applicants, and we stand by our principles for a diverse, equitable and inclusive workplace.