Senior Project Manager/Leader

CYNET SYSTEMS; Toronto; On-site; CAD 80,000 - 110,000; Full time

Job summary

A leading company in Toronto is seeking a Project Manager to oversee large-scale, multi-phase projects. The ideal candidate will manage project planning, execution, and stakeholder communication while ensuring compliance with public sector standards. Strong documentation and risk management skills are essential. If you have experience in government projects and are adept at leading cross-functional teams, we want to hear from you!

Qualifications

• Experience with end-to-end projects (multi-year, large duration/large budget).
• Strong documentation experience (hands-on).
• Prior government experience.

Responsibilities

• Develop and maintain detailed project plans from concept through deployment.
• Coordinate efforts across diverse teams, ensuring alignment with project objectives.
• Proactively identify potential project risks and create mitigation strategies.

Skills

Stakeholder management

Risk assessment

Problem-solving

Leadership

Communication

Tools

Microsoft Project

Jira

Trello

Azure DevOps

Microsoft Azure

Microsoft Teams

Miro

Atlassian Confluence

Job description

Job Description:

Responsibilities:

1. Project Planning and Execution:

• Develop, execute, and maintain detailed project plans from initial concept through deployment.
• Define project scope, timelines, and deliverables, balancing short-term objectives with long-term goals.
• Monitor project milestones, manage dependencies, and adjust plans as needed to ensure on-time and on-budget delivery.

Cross-Functional Coordination:

• Coordinate efforts across diverse teams, including technical, design, and operational teams, ensuring clarity and alignment with project objectives.
• Serve as the primary liaison between the project team and key stakeholders, facilitating ongoing communication and issue resolution.

Risk and Issue Management:

• Proactively identify potential project risks and create actionable mitigation strategies.
• Conduct regular project health assessments, ensuring transparency of project status and risks with senior stakeholders.

Stakeholder Engagement and Reporting:

• Develop and maintain strong relationships with internal stakeholders, facilitating regular updates and feedback sessions.
• Prepare and present project reports, highlighting key milestones, risks, and changes to ensure alignment with project goals and stakeholder expectations.

Public Sector Compliance and Documentation:

• Ensure adherence to relevant public sector standards, guidelines, and policies, including the I&IT Directive and the PMO Stage Gate process.

Roadmap Creation and Executive Updates:

• Develop comprehensive project roadmaps outlining key milestones, deliverables, and timelines.
• Provide regular updates to management and executive teams, ensuring they are informed of project progress, risks, and any necessary adjustments.

Key Deliverables:

• Detailed Project Plan: Outline timelines, deliverables, resource allocation, and risk assessment.
• Regular Status Updates: Provide stakeholders with consistent project updates and progress reports.
• Risk Management Plans: Identify and document potential project risks, with proposed mitigation strategies.
• Compliance Documentation: Ensure timely completion of all necessary project documentation, aligned with government standards.
• Project Roadmaps: Create and maintain roadmaps to guide project execution and communicate key milestones.

Must Haves:

• Experience with end-to-end projects (multi-year, large duration/large budget)
• Strong documentation experience (hands-on)
• Stakeholder management and cross-functional team coordination / managing multiple stakeholders
• Prior government experience

Experience and Skill Set Requirements:

Required Experience and Skills:

• Proven experience managing large-scale, multi-phase projects, with a track record of on-time and on-budget delivery.
• Strong knowledge of project management tools (e.g., Microsoft Project, Jira, Trello, Azure DevOps) for tracking and managing progress.

Stakeholder Communication and Relationship Management:

• Ability to build and maintain relationships with stakeholders across departments.
• Excellent written and verbal communication skills, including delivering executive project updates and reports.

Risk and Budget Management:

• Skilled in risk assessment, mitigation, and project budget planning and monitoring.

Public Sector Experience:

• Experience managing projects within regulated environments, adhering to relevant policies and security practices.

Technical and Tool Proficiency:

• Working knowledge of Microsoft Azure and related integration practices.
• Proficiency with online collaboration tools like Microsoft Teams, Miro, Atlassian Confluence.

Soft Skills:

• Adaptability and problem-solving skills.
• Leadership and collaboration skills, fostering positive team environments.
• Attention to detail and organizational skills.

Additional Skills and Experience:

• Agile and Scrum methodologies.
• Experience with privacy, security, and compliance documentation related to digital transformation projects.