Senior Project Coordinator

Raising The Village; Toronto; Hybrid; CAD 65,000 - 85,000; Full time

Job summary

A leading nonprofit organization is seeking a Senior Project Coordinator to support grant management for a Global Affairs Canada project. This role involves coordinating complex projects, managing stakeholder relationships, and ensuring compliance with funder requirements. The successful candidate will thrive in a fast-paced environment, bringing a proven track record in project coordination, strong communication skills, and a commitment to international development.

Qualifications

• Minimum 5 years’ experience in project coordination, grant management, or strategic operations.
• Experience managing complex projects and delivering reports for funders.
• Strong organizational, communication, and writing skills.

Responsibilities

• Lead project management and reporting for GAC grant with compliance and timelines.
• Coordinate multi-departmental projects and streamline workflows.
• Prepare high-quality narrative and financial reports.

Skills

Organizational skills

Communication

Project management

Problem-solving

Critical thinking

Education

Bachelor’s degree in International Development

Bachelor’s degree in Project Management

Bachelor’s degree in Communications

Job description

Job Title: Senior Project Coordinator
Years of Experience: Minimum 5 years
Location: Toronto (hybrid) Travel Required Up to 20%
Terms: Full-time continuing with 6-month probation


About The Role

We are seeking a highly proactive, organized, and agile Senior Project Coordinator to support the Managing Director across a dynamic portfolio of initiatives and lead project management and reporting for a major Global Affairs Canada (GAC) grant.

You will coordinate cross-departmental projects, support operational priorities, and ensure the timely delivery of grant requirements. This role is ideal for a versatile generalist passionate about international development, project management, and collaborative, impact-driven work environments.

You will thrive if you are a strong communicator, skilled at managing multiple priorities, detail-oriented, and excited to play a critical role at the intersection of strategy, programs, and innovation.


Key Responsibilities

Grant Management and Reporting (GAC restricted grant)

● Lead project management and reporting for a restricted grant from Global Affairs Canada, ensuring compliance with deliverables, timelines, and financial requirements. The project to conclude in December 2025 with final project reporting due in February 2026.
● Coordinate activities across partner teams and stakeholders to track progress, address risks, and maintain
alignment with grant commitments.
● Prepare and submit high-quality narrative and financial reports in collaboration with finance + program teams.
● Monitor grant budgets and support expenditure tracking and reporting.
● Serve as the primary point of contact internally for all matters related to the GAC grant.
● Support the development of concept notes and proposals for potential project partnerships with GAC.

Cross-Portfolio Project Coordination

● Provide hands-on project coordination support across initiatives spanning Programs, Applied Learning, Communications, and Venn, our data analytics ecosystem.
● Develop project plans, track milestones, flag risks, and facilitate solutions to maintain project momentum.
● Assist in strategic initiatives and special projects.

Executive Support

● Act as a critical support partner to the Managing Director in advancing organizational priorities.
● Coordinate multi-departmental projects, streamline workflows, and facilitate decision-making processes.
● Support prospecting and proposal development for research- and Venn-related grant opportunities by coordinating inputs, conducting funder scans, and contributing to proposal narratives.
● Prepare briefs, project updates, and strategic communications for internal and external stakeholders.
● Any other duties as assigned within the scope of this role.


Required Skills and Expertise

● Bachelor’s degree in International Development, Project Management, Communications, or a related field.
● Minimum 5 years’ experience in project coordination, grant management, or strategic operations within international development or nonprofit settings.
● Proven success managing complex projects and delivering high-quality reports for funders (experience with GAC-funded projects is a strong asset).
● Exceptional organizational, communication, and writing skills.
● Ability to manage multiple priorities in a fast-paced environment with attention to detail.
● Strong problem-solving and critical thinking skills.
● Demonstrated growth mindset, initiative, and collaborative working style.
● Experience working with field teams in international settings.
● Willing and able to travel to countries of operations. Field travel to last-mile communities may be required.
● Experience or interest in grant prospecting and proposal development, particularly for research, data, or innovation projects will be an asset.
● Experience or interest in data-driven projects, technology solutions, and the development of learning tools and resources.