Senior Project Administrative Assistant - Buildings

Graham Contracting, Ltd.; Vancouver; On-site; CAD 62,000 - 86,000; Full time

Job summary

Join a leading employee-owned construction firm that values innovation and teamwork. As a Senior Administrative Assistant, you will play a vital role in ensuring the smooth operation of large construction projects. Your organizational skills and attention to detail will help manage communications and project activities in a fast-paced environment. This role offers a chance to thrive in a diverse and inclusive workplace while contributing to meaningful projects across various sectors. Enjoy competitive compensation, excellent health benefits, and opportunities for professional development. Be part of a team that is dedicated to delivering a better tomorrow.

Benefits

Flexible Health & Dental Benefits

Life and Disability Insurance

Pension Savings Plan with Employer Match

3 to 5 Weeks of Vacation

Accredited PMP and Gold Seal Training

Qualifications

• 7+ years of experience in an administrative role required.
• Proficient in MS Office Suite and document management software.
• Excellent communication and time-management skills needed.

Responsibilities

• Provide comprehensive administrative support to project managers.
• Manage travel arrangements and document management tasks.
• Prepare meeting agendas and maintain professional relationships.

Skills

Administrative Support

Communication Skills

MS Office Suite

Document Management

Time Management

Customer Service

Proactivity

Education

High School Diploma

Business School Graduate

Tools

Document Management Software

Meeting Room Technology

Job description

Graham is an employee-owned construction solutions partner that services the buildings, industrial, infrastructure, water and project finance sectors. We deliver lasting value for our clients through meticulous planning and scheduling, while upholding rigorous safety and quality standards. With offices throughout North America, our passionate and knowledgeable teams deliver projects that enable communities to thrive and people to live, work, move and grow in a rapidly changing world. With over nine decades of experience, Graham has the resources, capacity and expertise to undertake projects of every scope, scale and complexity. Join our team to deliver a better tomorrow.

We are seeking top-tier talent to join our Buildings division and deliver innovative projects in the healthcare, education, hospitality, recreational, entertainment, retail, commercial office, mixed-use, multi-family residential and light industrial sectors. As a member of this collaborative team, you can expect a safe, diverse and inclusive environment, and on-going learning and career development opportunities.

About the Role:

Reporting to the Project Director, we are seeking an experienced and highly organized Senior Administrative Assistant to provide comprehensive administrative support to a large construction project. The ideal candidate will play a critical role in ensuring smooth daily operations, manage communications, and coordinate project related activities within a fast-paced project environment. The role requires an exceptional level of proactivity, multitasking, strong attention to detail and superior written and verbal communication.

As a Senior Project Administrative Assistant at Graham you will:

• Attend to the requirements and needs of the project managers and directors.
• Greet and engage positively with clients, visitors, and employees of Graham and its affiliates.
• Prepare meeting agendas, organize meetings, and produce minutes.
• Ensure meeting costs are in line with the direction of the team and be conscious of meeting pricing.
• Manage travel arrangements, and at times perform expense reconciliations.
• Assist with document management, ensuring that all documents are accurate and in line with standards.
• Order corporate promotional materials in line with the Code of Business Conduct.
• Develop and maintain relationships with vendors.
• Liaise with external clients, and develop and maintain relationships with parallel roles in other organizations.
• Maintain high level of professionalism with internal clients, representing Graham with high integrity.
• Manage the needs of the project team to ensure positive relationships are established and maintained.

Qualifications:

• Minimum high school diploma; Business school graduate is preferred.
• 7+ years of professional work experience in an administrative role.
• Excellent computer and typing skills.
• Proficient to advanced level skills with MS Office Suite.
• Experience with document management software is a strong asset.
• Knowledge of the technology required to set up a meeting room.
• Excellent customer and effective communication abilities and interpersonal skills.
• Time-management skills and the ability to prioritize tasks.
• Courteous, helpful, and professional demeanor.
• Highly proactive with the ability to work independently and without supervision.

Working Conditions:

• This role is primarily based at the project site office.

Compensation:

• $62,000 – $85,300 per annum
• Salary will commensurate with experience
• Excellent Flexible Health & Dental benefits plan, Life and Disability Insurance
• Pension savings plan with employer match
• 3 to 5 weeks of vacation per year, with credit for prior industry experience

If this sounds like you, then Graham may be the right fit. Apply today.

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law.

No unsolicited resumes or phone inquiries from agencies, thank you.

The Graham Advantage

• We are one of North America’s largest General Contractors.

• Graham is 100% employee owned.

• We champion development of our employees, including having accredited PMP and Gold Seal training available in-house.

• We have a balanced portfolio of exciting, challenging, and career-defining projects.