Senior Payroll Specialist – Canada (Union & Compliance)

Kibbi; Calgary; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Comprehensive insurance and benefits

Health Care Spending Account

Paid vacation

Competitive compensation

Job summary

FLINT is seeking an experienced Payroll Administrator to join our Calgary or Edmonton offices. You will ensure accurate and timely payroll processing while maintaining compliance with federal and provincial laws and company policies.

Reporting to the Payroll Manager, you will partner with employees and leaders to deliver exceptional service, accurate reporting, and payroll expertise in a fast-paced environment.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field; equivalent combinations of education and experience will be considered.
• Minimum 5 years of progressive payroll experience in a computerized payroll environment; unionized payroll is an asset.
• Canadian Payroll Association (National Payroll Institute) certification is considered an asset.
• Strong understanding of Canadian payroll legislation, taxation, employment standards, and payroll compliance requirements.
• Experience with UKG and IFS systems is considered an asset.
• Demonstrated ability to manage multiple priorities and meet strict payroll deadlines while maintaining accuracy.

Responsibilities

• Administer and process union and non-union weekly payroll for employees and contractors, ensuring accurate and timely payments, deductions, direct deposits, and payroll adjustments.
• Review payroll data for accuracy and completeness, resolving discrepancies before payroll processing deadlines.
• Process employee status changes, earnings adjustments, taxable benefits, and deductions in accordance with company policies and legislative requirements.
• Respond to employee payroll inquiries in a timely, professional, and confidential manner.
• Maintain payroll records and employee files in compliance with legislative requirements, audit standards, and confidentiality protocols.
• Prepare and remit payroll-related filings, including source deductions, payroll taxes, ROEs, and year-end tax documentation.
• Support internal and external payroll audits by providing accurate records and supporting documentation.
• Reconcile payroll accounts and investigate discrepancies to ensure financial accuracy.
• Prepare payroll journal entries and support month-end and year-end financial reporting activities.
• Assist with annual bonus processing and other compensation-related initiatives.
• Generate regular and ad hoc payroll reports for internal stakeholders and leadership teams.
• Monitor payroll systems and processes to ensure data accuracy and operational efficiency.
• Audit payroll reports to identify and correct errors or inconsistencies.
• Liaise with payroll system vendors and internal departments to resolve issues and implement system improvements.
• Contribute to continuous improvement initiatives that enhance payroll processes, reporting, and compliance.

Skills

Payroll processing

Canadian payroll legislation

Union payroll experience

UKG & IFS knowledge

Analytical ability

Education

Bachelor's degree in Accounting/Finance/Business

Tools

UKG

IFS

Job description

FLINT is seeking an experienced Payroll Administrator to join our Calgary or Edmonton offices. You will ensure accurate and timely payroll processing while maintaining compliance with federal and provincial laws and company policies.

Reporting to the Payroll Manager, you will partner with employees and leaders to deliver exceptional service, accurate reporting, and payroll expertise in a fast-paced environment.