Senior Payroll Specialist

Bilinguallink; Toronto; On-site; CAD 85,000 - 95,000; Full time

Job summary

Vaco by Highspring is seeking a payroll professional to run full cycle payroll for hourly and salaried staff across Canada and the US on a semi-monthly basis.

You will coordinate with HR and site operations on records, timesheets, and benefits, ensuring remittances, RRSP billings, and ROEs are accurate and timely. A minimum of five years' experience and strong Canadian payroll knowledge are required.

Qualifications

• 5+ years of full cycle payroll experience across Canada and US jurisdictions.
• Strong knowledge of Canadian payroll legislation; US knowledge a plus.
• Detail-oriented and deadline-driven with clear communication.

Responsibilities

• Run full cycle payroll for hourly and salaried staff across Canada and the US on a semi-monthly basis.
• Coordinate with HR and site operations on records, timesheets and benefits; keep remittances and ROEs accurate.
• Prepare year-end filings, support audits, and stay current on payroll legislation to maintain compliance.

Skills

Full cycle payroll

Canadian payroll legislation

US payroll knowledge

Detail-oriented

Job description

About the Opportunity

• Run full cycle payroll for hourly and salaried staff across Canada and the US on a semi-monthly basis, including wage calculations, deductions, overtime, incentives, and garnishments
• Maintain the integrity of payroll data by coordinating with HR and site operations on employee records, timesheets, and benefits, and keep remittances, RRSP billings, and ROEs accurate and on time
• Prepare year-end tax filings and ad hoc reporting, support audits, and stay current on federal and provincial payroll legislation to keep processes compliant

About You

• A payroll professional with at least five years of full cycle experience, comfortable with manual and high-volume processing across multiple provinces and US jurisdictions
• Strong working knowledge of Canadian payroll legislation and basic accounting principles, with US payroll knowledge considered a plus
• Detail-oriented and deadline-driven, able to resolve discrepancies independently and communicate clearly with employees and government agencies

Pay Range

$85,000 – $95,000 per year

This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.