Senior Legal Assistant Litigation

Hays; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in the legal sector is seeking a Legal Administrative Assistant to support its litigation department. The role involves preparing legal documents, managing client files, and liaising with various stakeholders. Candidates should have over five years of experience and the ability to work independently while maintaining confidentiality.

Qualifications

• Five years or more as a Legal Administrative Assistant.
• Ability to communicate effectively and professionally.
• Capacity to work independently and in a team.

Responsibilities

• Organize and expedite workflow through the Professional’s office.
• Prepare legal documents and confidential correspondence.
• Manage client files and coordinate administrative tasks.

Skills

Effective communication

Discretion

Independence

Teamwork

Stress management

Prioritization

Job description

Performs full legal administrative work of a responsible and confidential nature for one or more professionals in our client's litigation department. This position receives some direction or guidance; most tasks and objectives are accomplished independently.

RESPONSIBILITIES

1. Organize and expedite the flow of work through the Professional’s office, initiating follow-up action.
2. Prepare:
3. Legal documents with little or no direction according to general precedents or instructions from the Professional.
4. Letters, memos, etc., of a confidential nature, which may be drafted independently for review by a supervisor or prepared from dictation or hard copy.
5. Liaise between the Professional’s various internal and external individuals, groups, and clients at all levels.
6. Forward or respond to routine correspondence not requiring the Professional’s attention.
7. Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.
8. Prepare special reports, which may include gathering, analyzing, and summarizing data.
9. Exercise initiative and judgment to relieve the Professional of administrative detail.
10. Create, monitor, and maintain client files for better file management and client service.
11. Coordinate administrative tasks such as accounting, opening and closing files, docketing, billing, etc.
12. Perform any other duties as required.

QUALIFICATIONS

• Five (5) years or more as a Legal Administrative Assistant.
• Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
• Ability to use discretion when dealing with confidential information.
• Capacity to work independently, as well as in a team environment.
• Produce a high quality and quantity of work product, occasionally under tight timelines.
• Able to prioritize and redefine priorities when necessary.
• Handle stress in a business-like manner.