Senior Executive Assistant to City Manager

City of Regina; Regina; On-site; CAD 81,000 - 108,000; Full time

Benefits offered by this job

Health benefits

Educational support

Career growth

Job summary

The City of Regina is seeking an experienced Executive Assistant to provide senior administrative support to the City Manager and their office. This role is a trusted partner, ensuring effective coordination of priorities, information, governance processes, and stakeholder relationships across the organization.

You will manage complex schedules, coordinate executive meetings and engagements, oversee preparation and administration of Council reports and materials, and facilitate communication

Qualifications

• A diploma or degree in Business Administration, Office Administration, Public Administration, or related field.
• 7+ years of progressively responsible executive experience supporting senior leaders.
• 5+ years of supervisory or leadership experience.
• Strong political acumen and governance knowledge.
• Experience coordinating Council or Board reports and executive meetings.

Responsibilities

• Manage the City Manager's complex calendar and priorities.
• Coordinate meetings with City Council, senior leadership, and external stakeholders.
• Prepare briefing notes, reports, presentations, and information packages.
• Coordinate and support meetings, agendas, minutes, and action tracking.
• Draft, edit, and coordinate executive communications and correspondence.
• Maintain records and support budget monitoring and administrative functions.

Skills

Executive support

High-level coordination

Communication

Budget monitoring

Leadership

Education

Diploma/degree in Business Administration

Tools

Microsoft Office

Outlook

Teams

PowerPoint

Job description

The City of Regina is seeking an experienced Executive Assistant to provide senior administrative support to the City Manager and their office. This role is a trusted partner, ensuring effective coordination of priorities, information, governance processes, and stakeholder relationships across the organization.

You will manage complex schedules, coordinate executive meetings and engagements, oversee preparation and administration of Council reports and materials, and facilitate communication