Executive Assistant & ATIPP Clerk - City Manager Office

Hospitality NL; Corner Brook; On-site; CAD 45,000 - 65,000; Full time

Job summary

The City of Corner Brook is seeking an Executive Assistant/ATIPP Clerk to support the City Manager/City Clerk’s Office with confidential administrative and information-management duties. You will coordinate priorities, schedules, meetings, briefing materials and follow-up activities, and represent the City Manager at internal and external meetings.

The role also handles ATIPP requests, prepares summaries and reports, conducts research to aid executive decisions, and assists with day-to-day

Qualifications

• Diploma in Business Administration, Office Administration, Information Management, Paralegal Studies, Public Administration or equivalent.
• Minimum of two years of progressively responsible administrative experience.
• Experience in municipal government, public sector, legislative compliance, records management or information administration preferred.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Coordinate priorities, correspondence, schedules, meetings, events, briefing materials and follow-up activities for the City Manager/City Clerk’s Office.
• Represent the City Manager at internal and external meetings, committees and stakeholder engagements.
• Gather and report information, monitor issues and commitments, and prepare meeting summaries and briefing notes.
• Prepare reports, presentations, and other executive materials; conduct research to support decision-making.
• Assist with ATIPP Act administration, including tracking requests, timelines and records searches.

Skills

Organizational skills

Communication

Interpersonal skills

Analytical thinking

Problem solving

Time management

Education

Diploma in Business Administration

Diploma in Office Administration

Diploma in Information Management

Paralegal Studies diploma

Public Administration diploma

Tools

Microsoft Office

Electronic document and records-management systems

Job description

The City of Corner Brook is seeking an Executive Assistant/ATIPP Clerk to support the City Manager/City Clerk’s Office with confidential administrative and information-management duties. You will coordinate priorities, schedules, meetings, briefing materials and follow-up activities, and represent the City Manager at internal and external meetings.

The role also handles ATIPP requests, prepares summaries and reports, conducts research to aid executive decisions, and assists with day-to-day