Senior Executive Assistant, Political Office

Serpent River First Nation; Cutler; On-site; CAD 52,000 - 76,000; Full time

Job summary

Serpent River First Nation is seeking an Executive Assistant to Political Office to provide high-level administrative support to the Chief and Council, prepare meeting agendas, arrange meetings, and conduct background research and correspondence.

The role requires handling confidential information and coordinating travel, minutes, and operations across governance offices, with emphasis on credible political relations for SRFN citizens and partners.

Qualifications

• Must have Ontario Secondary School Diploma (Grade 12).
• College level diploma in Office Administration or equivalent.
• Minimum of five years progressively responsible administrative experience.
• At least three years in an executive office, preferably in a First Nation setting.
• Experience taking minutes for a Board or Council and coordinating complex meetings/travel.
• Proficiency with Excel, SharePoint and Microsoft 365; ability to handle confidential materials.

Responsibilities

• Provide high-level executive support to Chief and Council.
• Prepare meeting agendas and assemble council packages.
• Arrange meetings, travel itineraries and related logistics.
• Handle confidential correspondence and communications.
• Record minutes and edit/transcribe for subsequent meetings.
• Maintain governance office procedures and confidentiality standards.
• Coordinate communications between Government Office, admin offices and community.
• Support budgeting and work plans and liaise with staff to ensure information flow.

Skills

Executive support

Organizational skills

Confidentiality

Communication

Interpersonal skills

Time management

Research

Meeting coordination

Travel planning

Education

Ontario Secondary School Diploma

Office Administration college diploma

Equivalent education/experience

Tools

Excel

SharePoint

Microsoft 365

Outlook

Monday.com

Job description

Serpent River First Nation is seeking an Executive Assistant to Political Office to provide high-level administrative support to the Chief and Council, prepare meeting agendas, arrange meetings, and conduct background research and correspondence.

The role requires handling confidential information and coordinating travel, minutes, and operations across governance offices, with emphasis on credible political relations for SRFN citizens and partners.