Strategic Executive Assistant to Chief & Council

Colonial Group; Claresholm; On-site; CAD 55,000 - 75,000; Full time

Job summary

Bearspaw First Nation is seeking an Executive Assistant to provide high-level administrative and organizational support to Chief & Council and Senior Management. You will manage calendars, prepare documents, coordinate meetings, travel, and correspondence, ensuring confidentiality and professionalism in a fast-paced environment.

The role requires excellent communication, discretion, and the ability to handle multiple priorities.

Qualifications

• A diploma or degree in Business Administration, Office Administration, or related field is preferred.
• Minimum three (3) years of administrative or executive support experience.
• Previous experience supporting senior leadership is considered an asset.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent written and verbal communication skills.
• Strong organizational, time management, and attention-to-detail skills.
• Ability to manage multiple priorities and work independently.
• Demonstrated professionalism, discretion, sound judgment, and confidentiality.
• Knowledge of First Nations culture, communities, and protocols is considered an asset.

Responsibilities

• Provide confidential administrative and executive support to Chief & Council and Senior Management.
• Manage calendars, appointments, meetings, schedules, and correspondence.
• Prepare agendas, meeting materials, minutes, reports, presentations, and other documents.
• Coordinate meetings, travel arrangements, events, and other administrative activities.
• Maintain confidential electronic and physical records and filing systems.
• Track deadlines, action items, and follow-up requirements.
• Respond to emails, telephone calls, and inquiries professionally and appropriately.
• Coordinate communication between Chief & Council, Senior Management, departments, employees, and external stakeholders.
• Assist with special projects and organizational initiatives as required.
• Maintain strict confidentiality and comply with Bearspaw First Nation policies and procedures.
• Perform other duties as assigned.

Skills

Communication skills

Organizational skills

Discretion/Confidentiality

Time management

Independent work

Education

Diploma or degree in Business Administration / Office Administration

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

Bearspaw First Nation is seeking an Executive Assistant to provide high-level administrative and organizational support to Chief & Council and Senior Management. You will manage calendars, prepare documents, coordinate meetings, travel, and correspondence, ensuring confidentiality and professionalism in a fast-paced environment.

The role requires excellent communication, discretion, and the ability to handle multiple priorities.