Senior Executive Assistant - Library (11-Month Contract)

uottawa; Ottawa; On-site; CAD 68,000 - 86,000; Full time

Job summary

The University of Ottawa Library seeks a Senior Executive Assistant to support senior leaders, ensuring smooth operations and handling high-level administrative tasks. The role involves drafting and revising official communications, coordinating calendars, arranging meetings, travel, and maintaining efficient records.

You will manage complex schedules for the University Librarian and Dean of Libraries, prepare board and committee materials, and ensure timely follow-up on decisions.

Responsibilities

• Customer Service: Greets, informs and redirects people, internal and external to uOttawa.
• Administrative Writing: Drafts and revises documents; translates when needed; prepares minutes and official communications.
• Schedule and Meeting Management: Manages calendars, arranges meetings, distributes agendas and files.
• Travel Arrangements: Coordinates travel; obtains estimates and reservations; handles expense processes.
• File Management: Establishes and maintains filing systems for senior management.

Job description

The University of Ottawa Library seeks a Senior Executive Assistant to support senior leaders, ensuring smooth operations and handling high-level administrative tasks. The role involves drafting and revising official communications, coordinating calendars, arranging meetings, travel, and maintaining efficient records.

You will manage complex schedules for the University Librarian and Dean of Libraries, prepare board and committee materials, and ensure timely follow-up on decisions.