Senior Corporate Legal Assistant - Filings & Minutes

Prowse Barrette LLP; Edmonton; Hybrid; CAD 52,000 - 76,000; Full time

Benefits offered by this job

Employee Assistance Program

Collaborative team environment

Job summary

Prowse Barrette LLP in downtown Edmonton is seeking an experienced Corporate Legal Assistant to join our busy Corporate practice. This is not an entry‑level role.

You will prepare, draft, and organize corporate documents, maintain minute books, and support corporate filings with accuracy. The ideal candidate has 3–5 years of Corporate Legal Assistant experience, CORES certification, ALF experience, and strong skills with Microsoft 365, CLIO, and electronic records workflows.

Qualifications

• Minimum three to five years of Corporate Legal Assistant experience, or a combination of relevant education and substantial corporate legal experience.
• CORES certification is required.
• Current, hands-on ALF experience is required.
• Strong experience with corporate filings, annual returns, minute book maintenance, and corporate records management.
• Experience supporting share transactions and other corporate matters.
• Experience with amalgamations and reorganizations is a strong asset.
• Exceptional organization, accuracy, proofreading, and attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently, manage competing priorities, and contribute immediately in a busy practice.

Responsibilities

• Prepare, draft, and organize corporate documents, including incorporations, annual returns, amendments, share transactions, resolutions, and related filings.
• Maintain and update corporate minute books and corporate records.
• Assist lawyers with corporate transactions, amalgamations, reorganizations, and ongoing corporate matters.
• Coordinate and manage corporate deadlines and filing requirements.
• Prepare correspondence, reports, and legal documents.
• Maintain accurate electronic and physical records.
• Support billing, time entry, and administrative processes.
• Communicate professionally with clients, government registries, and external stakeholders.
• Manage multiple files and priorities while maintaining accuracy and attention to detail.

Skills

Organization

Attention to detail

Communication skills

Independence

Tools

Microsoft 365

CLIO

EDRM workflows

Job description

Prowse Barrette LLP in downtown Edmonton is seeking an experienced Corporate Legal Assistant to join our busy Corporate practice. This is not an entry‑level role.

You will prepare, draft, and organize corporate documents, maintain minute books, and support corporate filings with accuracy. The ideal candidate has 3–5 years of Corporate Legal Assistant experience, CORES certification, ALF experience, and strong skills with Microsoft 365, CLIO, and electronic records workflows.