Senior Corporate Clerk

Northview Law; Toronto; Hybrid; CAD 80,000 - 90,000; Full time

Benefits offered by this job

Hybrid work arrangement

Practice development opportunities

Collaborative team environment

Job summary

Northview Law is seeking an experienced Senior Corporate Law Clerk to join our team in a hybrid role based in Toronto or Kitchener. The position requires expertise in corporate records, statutory filings, and ongoing compliance, with a strong track record from a mid-sized or larger Ontario firm.

The successful candidate will have ten years of experience supporting corporate and commercial matters, and will work closely with lawyers and staff to ensure timely, accurate handling of corporate

Qualifications

• Ten years of corporate law clerk experience, including at a mid-sized or larger Ontario law firm with 15+ lawyers.
• Strong knowledge of Ontario corporate law, the Business Corporations Act (Ontario), and the Canada Business Corporations Act and related corporate filing requirements.
• Experience supporting commercial transactions (M&A and financing) and corporate reorganizations.
• Familiarity with corporate records management systems and legal practice management software.
• Ability to work effectively both independently and as part of a collaborative legal team.

Responsibilities

• Prepare, maintain, and update corporate minute books, registers, securities registers, and other statutory records for Ontario and federal corporations.
• Draft and prepare corporate resolutions, director and shareholder minutes, annual resolutions, notices, and related corporate documents.
• Manage annual corporate filings and ongoing corporate compliance requirements, including annual returns and changes to directors, officers, registered offices, and shareholdings.
• Prepare incorporation documents, articles of amendment, continuance documents, amalgamations, dissolutions, revivals, and other corporate filings.
• Assist with share reorganizations, estate freezes, corporate restructurings, and rollovers under the Income Tax Act.
• Prepare transaction checklists, closing documents and conducting customary corporate searches for corporate transactions.
• Coordinate document execution, electronic signatures, filing requirements, and post closing deliverables.
• Communicate with clients, accountants, other law firms, and government registries to obtain information and complete corporate matters.
• Identify missing documents, inconsistencies in corporate records, and potential compliance issues, bringing material concerns to the responsible lawyer.
• Manage multiple corporate files and competing deadlines while maintaining a high level of accuracy.
• Maintain electronic and physical corporate files in accordance with the firm's document management and record keeping procedures.
• Use corporate registry platforms, document management systems, electronic signature tools, and legal practice management software to support efficient file management.
• Contribute to improving corporate procedures, precedents, checklists, and administrative workflows.

Job description

Work Arrangement: Hybrid, 1 day in office and 4 days remote

Experience: 10+ years

Compensation: 80,000 – 90,000 per year

Employment Type: Full time

The successful candidate will be based in either our Toronto or Kitchener office, with a hybrid work arrangement requiring one day in the office and four days working remotely each week.

About the Role

We are seeking an experienced and meticulous Senior Corporate Law Clerk to join our team. The successful candidate will have at least ten years of experience supporting corporate and commercial legal matters, including experience at a mid-sized or larger Ontario law firm with 15 or more lawyers. They will be comfortable assisting with corporate transactions and managing corporate records, statutory filings and ongoing compliance requirements with minimal supervision. The successful candidate will work closely with our lawyers and administrative team to ensure corporate matters are handled efficiently, accurately, and within applicable deadlines.

Key Responsibilities

Corporate Records and Maintenance

• Prepare, maintain, and update corporate minute books, registers, securities registers, and other statutory records for Ontario and federal corporations.


• Draft and prepare corporate resolutions, director and shareholder minutes, annual resolutions, notices, and related corporate documents.


• Manage annual corporate filings and ongoing corporate compliance requirements, including annual returns and changes to directors, officers, registered offices, and shareholdings.

Incorporations and Corporate Transactions

• Prepare incorporation documents, articles of amendment, continuance documents, amalgamations, dissolutions, revivals, and other corporate filings.


• Assist with share reorganizations, estate freezes, corporate restructurings, and rollovers under the Income Tax Act.


• Prepare transaction checklists, closing documents and conducting customary corporate searches for corporate transactions.


• Coordinate document execution, electronic signatures, filing requirements, and post closing deliverables.

Compliance and Client Service

• Communicate with clients, accountants, other law firms, and government registries to obtain information and complete corporate matters.


• Identify missing documents, inconsistencies in corporate records, and potential compliance issues, bringing material concerns to the responsible lawyer.

File and Practice Management

• Manage multiple corporate files and competing deadlines while maintaining a high level of accuracy.


• Maintain electronic and physical corporate files in accordance with the firm's document management and record keeping procedures.


• Use corporate registry platforms, document management systems, electronic signature tools, and legal practice management software to support efficient file management.


• Contribute to improving corporate procedures, precedents, checklists, and administrative workflows.

Qualifications and Experience

• Minimum of ten years of corporate law clerk experience, including experience at a mid-sized or larger Ontario law firm with 15 or more lawyers.


• Strong working knowledge of Ontario corporate law, the Business Corporations Act (Ontario), and the Canada Business Corporations Act and related corporate filing requirements.


• Experience supporting commercial transactions (M&A and financing) and corporate reorganizations.


• Familiarity with corporate records management systems and legal practice management software.


• Ability to work effectively both independently and as part of a collaborative legal team.

What We Offer

• A hybrid work arrangement, with one day a week in the office.


• Opportunities to contribute to practice development.


• A team that values teamwork, individual accountability, and efficient client service.