Senior Coordinator, Office of the Executive Director, Health Data Advancement

Perfdrive; Toronto; On-site; CAD 79,000 - 93,000; Full time

Benefits offered by this job

Retirement Planning Program

Generous vacation days

Work-life balance

Learning and Professional Development

Flexible benefits program

Job summary

CIHI is seeking a Senior Coordinator, Office of the Executive Director, Health Data Advancement, to manage program plans and cross‑functional activities. You will support data products, services, and analysis delivery with stakeholders and partners across Canada.

You will oversee data requests, onboarding, and publishing processes, ensuring quality and timely delivery. The role emphasizes communication, coordination, and organizational excellence within a collaborative, not-for-profit health

Qualifications

• Undergraduate degree in Health Sciences, Health Information, Health Services Management, Business or related field.
• 3–5 years in project/coordinator roles within health/research environments.
• Experience coordinating meetings, stakeholder engagement and multi-partner projects.
• Familiarity with data requests, intake/tracking and data access processes is a plus.

Responsibilities

• Develop and maintain project and program plans with timelines and milestones.
• Coordinate operational activities for analytic products, data releases, tools and projects.
• Oversee data request intake, triage and tracking with clients and partners.
• Support data authorization, onboarding for e-tools and data services.
• Coordinate production, publication, translation and dissemination of materials with QA.
• Prepare and maintain briefing notes, presentations and user guides.
• Organize onboarding for stakeholder groups and meetings.
• Maintain stakeholder lists, records and CRM entries; help with SOPs.
• Identify process gaps and propose improvements for client service.
• Assist with budget monitoring and contract/SOW administration.
• Participate in cross-functional CIHI teams and capacity-building activities.
• Conduct literature/environmental scans and prepare background analyses.

Skills

Project coordination

Communication

Analytical thinking

Stakeholder management

Organization

Independent work

Education

Undergraduate degree in Health Sciences/related field

Tools

MS Project

PMO tools & Gantt charts

SharePoint/OneDrive

MS Office (Word/Excel/PowerPoint/Outlook)

CRM/intake systems, Adobe Connect

Job description

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Senior Coordinator, Office of the Executive Director, Health Data Advancement

Senior Coordinator, Office of the Executive Director, Health Data Advancement

Job Type:

Contract

Vacancy Type:

Existing Vacancy

Department:

Office of the Executive Director, Health Data Advancement

Category:

Professional

Location:

Number of positions:

1

Contract Duration:

Date posted:

October 27, 2026

November 12, 2026

Compensation:

$79,277.00 - $93,267.00/year

Who we are

We are an organization comprised of industry thought leaders who are passionate about health data and want to make a difference in the health care field. We are an independent, not-for-profit organization and together with our partners we provide essential information on Canada's health systems, enabling decisions that lead to healthier Canadians. As a valued member of the CIHI team, you and your work will have a pivotal role in the evolution of Canada's health care systems.

CIHI is recognized as an exceptional place to work that embraces diversity, respect, integrity, collaboration and innovation. Learn about our Equity, Diversity and Inclusion Strategy and the work being done to create a more inclusive and welcoming organization by focusing on how we learn, govern and practise.

At CIHI, we recognize what matters to our employees. Some of the benefits of working at CIHI include

• Retirement Planning Program
• Generous vacation days for permanent and long-term contracts
• Work-life balance
• Learning and Professional Development Program
• Flexible benefits program from your first day on the job for permanent and long-term contracts

The Senior Coordinator helps organize and keep operational activities running smoothly to make sure CIHI’s data products, services, and analysis are delivered well and are high quality. They work with different program and corporate teams, put together and manage project plans, keep stakeholders in the loop, handle and sort data requests, help with quality checks and publishing, and support sharing knowledge and building skills around CIHI’s data.

The Health Sector Data Space (HSDS) is a pan-Canadian initiative to connect health data from organizations and jurisdictions across Canada in support of research and innovation. The HSDS will enable health data to be more easily discovered, accessed, linked, and used for approved purposes while remaining under the authority of participating organizations.

The Senior Coordinator supports the development, implementation, and ongoing operation of the HSDS through program-wide coordination and operational support. Working across the HSDS team, internal CIHI teams, and external partners, the role supports integrated planning and delivery across workstreams. The role maintains program documentation and tracking, coordinates meetings and stakeholder activities, and supports the management of deliverables, decisions, dependencies, and follow-up.

What you’ll do

1. 1. Develop and maintain project and program plans using Gantt charts, charters, timelines, milestones; monitor progress and provide status updates to management.
2. 2. Coordinate operational and logistical activities for analytic products, data releases, tools and projects including meeting coordination, documentation, approvals, scheduling.
3. 3. Oversee intake, triage and tracking of data requests, including client intake mailbox/processes; clarify client requirements and liaise with program teams and external partners to ensure timely fulfillment.
4. 4. Support data authorization/registration processes and client onboarding for e tools and data services.
5. 5. Coordinate production, publication, translation and dissemination of materials and products; ensure accessibility and quality assurance including fact-checking and signoffs.
6. 6. Prepare and maintain written materials: briefing notes, presentations, web content, user guides, training materials and knowledge translation products.
7. 7. Organize and facilitate stakeholder, advisory group and project working group onboarding and meetings.
8. 8. Maintain stakeholder contact lists, records management and CRM entries; contribute to process documentation and SOPs.
9. 9. Identify process gaps and propose process improvements to enhance client service, project delivery and records/workflow management.
10. 10. Support budget monitoring and reporting where required; assist with contract/statement-of-work administration for external vendors.
11. 11. Participate in cross-functional CIHI project teams and support capacity building and outreach activities.
12. 12. As required, perform literature and environmental scans, evidence synthesis, and prepare supporting background analysis for analytic initiatives.

What you’ll bring to the table

• Undergraduate degree in Health Sciences, Health Information, Health Services Management, Business, Social Sciences or related field, or equivalent combination of education and related experience.
• 3–5 years of experience in project/program coordination or management in a health or research environment, particularly supporting analytic reporting, data products, or multi stakeholder initiatives.
• Demonstrated experience coordinating meetings, stakeholder engagement, and multi partner projects.
• Experience supporting data request intake/tracking or data access processes (triage, feasibility assessment, tracking timelines) is an asset.
• Comfort with basic quantitative materials (ability to read and summarize analytic findings); experience with data visualization or infographics is an asset.
• Familiarity with CIHI products, health system data, and health sector stakeholders is an asset.
• Strong project coordination and organizational skills; attention to detail.
• Excellent written and verbal communication and interpersonal skills.
• Strong stakeholder/client‑service orientation and ability to manage competing priorities.
• Good judgment, initiative and ability to work independently in a matrix environment.
• Strong facilitation and meeting‑management skills.
• Analytical thinking and ability to synthesize information for different audiences.
• Ability to adapt to changing priorities and to reprioritize work quickly.
• Knowledge of the health care system.
• Experience with records management tools (OneDrive, SharePoint), MS Office suite (Word, Excel, PowerPoint, Outlook), and project management tools (MS Project, PMO tools including Gantt charts).
• Experience with CRM, intake/tracking systems and web conferencing platforms (e.g., Adobe Connect) is an asset.

Basic Qualifications

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