Senior Coordinator, Leasing

BentallGreenOak; Toronto; Hybrid; CAD 65,000 - 85,000; Full time

Job summary

BentallGreenOak is seeking a Senior Coordinator, Leasing for the Office and Industrial portfolio in the Eastern region. This hybrid role requires coordination of lease admin tasks, LOI/onboarding, and renewal activities to optimize occupancy and tenant relations. Strong CRE leasing process knowledge and Yardi experience are preferred.

The position emphasizes cross-team collaboration, reporting, and updates with clients and stakeholders as part of providing exceptional leasing services.

Qualifications

• Post-secondary diploma or degree in Business Administration or related field.
• 5+ years experience in the commercial real estate industry.
• Strong skills in Microsoft Office (Word, Excel, PowerPoint). Experience with Yardi or comparable lease management systems is strongly preferred.

Responsibilities

• Provide direct administrative support to the leasing team to help achieve team, client, and property goals.
• Prepare availability packages and marketing materials for industry professionals.
• Assist with onboarding of deal terms, LOIs, and Offers to Lease into Yardi or other lease management systems.
• Coordinate renewal activity up to 24 months ahead of expiry to optimize tenant retention and occupancy.
• Maintain leasing/site plans, marketing website, lease expiry schedules, and occupancy reports in coordination with the regional administrator.
• Support the development and implementation of asset-specific leasing strategies and merchandising plans.
• Liase with external clients to assist with accessing information, reports, and any other required materials.

Skills

Microsoft Office

Communication

Education

Post-secondary diploma or degree in Business Administration or related field

Tools

Yardi

Job description

Senior Coordinator, Leasing - Office and Industrial

As a Senior Coordinator, Leasing, you will play a key role in supporting the Leasing team across the Office and Industrial portfolio in the Eastern region. This position requires an in-depth knowledge of lease administration, tenant relations, and leasing operations while contributing directly to achieving leasing and occupancy objectives.

Hybrid position, 4 days in-office

Leasing Support and Coordination

• Provide direct administrative support to the leasing team to help achieve team, client, and property goals.
• Prepare availability packages and marketing materials for industry professionals.
• Assist with onboarding of deal terms, Letters of Intent (LOIs), and Offers to Lease into Yardi or other lease management systems.
• Coordinate renewal activity up to 24 months ahead of expiry to optimize tenant retention and occupancy.
• Maintain leasing/site plans, marketing website, lease expiry schedules, and occupancy reports in coordination with the regional administrator.
• Support the development and implementation of asset-specific leasing strategies and merchandising plans.
• Liase with external clients in a timely manner to assist with accessing information, reports, and any other required materials.
• Participate in internal and client related update meetings to help ensure efficient deal process and reporting objectives are met.

Lease Documentation and Administration

• Act as liaison between Leasing, Lease Administration, Operations, and Accounting to facilitate effective deal processing.
• Support accurate and timely processing of lease transactions within Yardi or relevant lease management platforms.
• Assist with client reporting and document tracking for lease documentation processes.
• Contribute to the preparation of materials required for Quarterly Asset Review (QAR) meetings.
• Support data entry and materials preparation for the annual budgeting process.

Cross-Functional Collaboration and Communication

• Foster strong working relationships across teams to support seamless lease execution.
• Collaborate on internal leasing initiatives and provide general support for special projects.
• Ensure timely and effective communication across stakeholders.
• Help support team marketing initiatives and events within the commercial real estate industry.

Sustainability, Equity & Inclusion

• Proactively support and promote a culture of environmental sustainability, inclusion, equity, and social responsibility.
• Embrace and model the organization’s commitment to diverse perspectives and inclusive practices.

Other duties as assigned.

Who You Are

• Education: Post-secondary diploma or degree in Business Administration or a related field.
• Experience: 5+ years experience in the commercial real estate industry is required.
• Technical Proficiency : Strong skills in Microsoft Office (Word, Excel, PowerPoint). Experience with Yardi or comparable lease management systems is strongly preferred.

Key Skills:

• Strong understanding of commercial real estate leasing processes, documentation, and deal administration.
• Ability to handle confidential and commercially sensitive information with discretion.
• Written and verbal communication skills with the ability to coordinate effectively with brokers, clients, legal counsel, accounting, and other internal and external stakeholders.
• Organizational skills and ability to maintain accurate, complete, and audit-ready transaction records.
• Experience coordinating transactions from initial documentation through closing/completion.
• Document management and quality-control skills, with exceptional attention to detail and accuracy.
• Ability to manage multiple transactions, deadlines, and competing priorities simultaneously.
• Experience preparing, reviewing, tracking, and maintaining transaction documentation, agreements, amendments, and supporting records.

Other Requirements: Successful candidates must complete a criminal background check.

Who We Are

BGO is a global leader in real estate investment management, partnering with more than 750 institutional clients to invest in and manage high-quality real estate across office, industrial, residential, retail, and hospitality sectors. With a presence in 28 cities across 12 countries, BGO combines deep local expertise with global reach to unlock value in real estate markets worldwide. As part of SLC Management and Sun Life, BGO brings the strength, scale, and trusted expertise of one of the world's leading financial services organizations.

The Expected Base Pay Range: $65,000.00 - 85,000.00 - The Base Pay range is for the primary location for which the job is posted. BGO values the contribution of our employees and our compensation structure may vary based on the geographical location of successful candidates, as well as their experience, skills or qualifications. In addition to base pay, eligible BGO employees participate in various incentive compensation plans, based on individual and business performance as well as a broad range of competitive benefits.

At BGO, we recognize that each employee's unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners, and stakeholders/investors. Therefore, we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply to our career opportunities.

BGO is committed to equitable hiring practices, and we welcome the opportunity to discuss accommodation and ensure fairness and equity in our hiring process. If you require accommodation, please email us at [e-mail] and include: Job posting number, your name and your preferred method of contact.

We thank all applicants for their interest in employment with BGO(Canada) LP, however only those selected for an interview will be contacted.