Senior Coordinator, Indigenous Health

Njoyn; Toronto; Hybrid; CAD 70,000 - 100,000; Full time

Benefits offered by this job

Retirement Planning Program

Generous vacation days

Work-life balance

Learning and Professional Development

Flexible benefits program

Job summary

CIHI is seeking a Senior Coordinator to drive operational activities related to Indigenous health data products, services and analysis. You will develop project plans, coordinate data requests, and ensure quality assurance across publication and dissemination.

Working with program and corporate teams, you will manage stakeholder engagement, prepare briefing notes, and support capacity building and outreach.

Qualifications

• 3–5 years of experience in project/program coordination or management in a health or research environment.
• Demonstrated experience coordinating meetings, stakeholder engagement, and multi-partner projects.
• Experience supporting data request intake/tracking or data access processes is an asset.

Responsibilities

• Develop and maintain project and program plans using Gantt charts, charters, timelines, milestones; monitor progress and provide status updates to management.
• Coordinate operational and logistical activities for analytic products, data releases, tools and projects including meeting coordination, documentation, approvals, scheduling.
• Oversee intake, triage and tracking of data requests, including client intake mailbox/processes; clarify client requirements and liaise with program teams and external partners to ensure timely fulfillment.
• Support data authorization/registration processes and client onboarding for e tools and data services.
• Coordinate production, publication, translation and dissemination of materials and products; ensure accessibility and quality assurance including fact-checking and signoffs.
• Prepare and maintain written materials: briefing notes, presentations, web content, user guides, training materials and knowledge translation products.
• Organize and facilitate stakeholder, advisory group and project working group onboarding and meetings.
• Maintain stakeholder contact lists, records management and CRM entries; contribute to process documentation and SOPs.
• Identify process gaps and propose process improvements to enhance client service, project delivery and records/workflow management.
• Support budget monitoring and reporting where required; assist with contract/statement-of-work administration for external vendors.
• Participate in cross-functional CIHI project teams and support capacity building and outreach activities.
• As required, perform literature and environmental scans, evidence synthesis, and prepare supporting background analysis for analytic initiatives.

Skills

Project coordination

Stakeholder engagement

Multistakeholder coordination

Data literacy

Education

Undergraduate degree in Health Sciences or related field

Tools

MS Project

Gantt charts

MS Office

SharePoint

Job description

We are an organization comprised of industry thought leaders who are passionate about health data and want to make a difference in the health care field. We are an independent, not-for-profit organization and together with our partners we provide essential information on Canada's health systems, enabling decisions that lead to healthier Canadians. As a valued member of the CIHI team, you and your work will have a pivotal role in the evolution of Canada's health care systems.

CIHI is recognized as an exceptional place to work that embraces diversity, respect, integrity, collaboration and innovation. Learn about our Equity, Diversity and Inclusion Strategy and the work being done to create a more inclusive and welcoming organization by focusing on how we learn, govern and practise.

At CIHI, we recognize what matters to our employees. Some of the benefits of working at CIHI include

• Retirement Planning Program
• Generous vacation days for permanent and long-term contracts
• Work-life balance
• Learning and Professional Development Program
• Flexible benefits program from your first day on the job for permanent and long-term contracts

Why is this role important?

CIHI is on a continuous learning journey, guided by the knowledge and perspectives of First Nations, Inuit and Métis Peoples, communities, governments and organizations. We are committed to respecting Indigenous data sovereignty, advancing cultural safety and humility, and supporting the health and data priorities of First Nations, Inuit and Métis Peoples.
The Senior Coordinator plays a key supporting role in advancing CIHI’s Indigenous Health priorities by coordinating and driving operational activities related to the delivery, dissemination and quality of CIHI’s data products, services and analytic outputs. Working across program and corporate teams, the Senior Coordinator develops and manages project plans; facilitates stakeholder engagement and communications; triages and coordinates data requests and intake processes; contributes to quality assurance, publication and dissemination activities; and supports knowledge translation and capacity building related to Indigenous Health Data priorities.

What you’ll do

1. Develop and maintain project and program plans using Gantt charts, charters, timelines, milestones; monitor progress and provide status updates to management.
2. Coordinate operational and logistical activities for analytic products, data releases, tools and projects including meeting coordination, documentation, approvals, scheduling.
3. Oversee intake, triage and tracking of data requests, including client intake mailbox/processes; clarify client requirements and liaise with program teams and external partners to ensure timely fulfillment.
4. Support data authorization/registration processes and client onboarding for e tools and data services.
5. Coordinate production, publication, translation and dissemination of materials and products; ensure accessibility and quality assurance including fact-checking and signoffs.
6. Prepare and maintain written materials: briefing notes, presentations, web content, user guides, training materials and knowledge translation products.
7. Organize and facilitate stakeholder, advisory group and project working group onboarding and meetings.
8. Maintain stakeholder contact lists, records management and CRM entries; contribute to process documentation and SOPs.
9. Identify process gaps and propose process improvements to enhance client service, project delivery and records/workflow management.
10. Support budget monitoring and reporting where required; assist with contract/statement-of-work administration for external vendors.
11. Participate in cross-functional CIHI project teams and support capacity building and outreach activities.
12. As required, perform literature and environmental scans, evidence synthesis, and prepare supporting background analysis for analytic initiatives.

What you’ll bring to the table

• Undergraduate degree in Health Sciences, Health Information, Health Services Management, Business, Social Sciences or related field, or equivalent combination of education and related experience.
• 3–5 years of experience in project/program coordination or management in a health or research environment, particularly supporting analytic reporting, data products, or multi stakeholder initiatives.
• Demonstrated experience coordinating meetings, stakeholder engagement, and multi partner projects.
• Experience supporting data request intake/tracking or data access processes (triage, feasibility assessment, tracking timelines) is an asset.

Additional Requirements

• Comfort with basic quantitative materials (ability to read and summarize analytic findings); experience with data visualization or infographics is an asset.
• Familiarity with CIHI products, health system data, and health sector stakeholders is an asset.
• Strong project coordination and organizational skills; attention to detail.
• Excellent written and verbal communication and interpersonal skills.
• Strong stakeholder/client-service orientation and ability to manage competing priorities.
• Good judgment, initiative and ability to work independently in a matrix environment.
• Strong facilitation and meeting-management skills.
• Analytical thinking and ability to synthesize information for different audiences.
• Ability to adapt to changing priorities and to reprioritize work quickly.
• Knowledge of the health care system.
• Experience with records management tools (OneDrive, SharePoint), MS Office suite (Word, Excel, PowerPoint, Outlook), and project management tools (MS Project, PMO tools including Gantt charts).
• Experience with CRM, intake/tracking systems and web conferencing platforms (e.g., Adobe Connect) is an asset.

Basic Qualifications

Additional requirements

• Primary locations: Toronto or Ottawa.
• Occasional travel may be required.
• Must comply with all CIHI workplace policies, including privacy and confidentiality.
• Fluency in English is required, bilingualism in both official languages is an asset.
• Remote work arrangements may be available for First Nations, Inuit, and Métis candidates who reside within their communities. Preference will be given to those who self-identify as First Nation, Inuit, and Métis.

To find out more about this role and other exciting opportunities visit our website at www.cihi.ca and check out our 'Careers' section.

We thank all those who apply, however, only candidates selected for an interview will be contacted.

At CIHI we are committed to fostering an inclusive, barrier-free and accessible environment. Part of this commitment includes arranging accommodations to ensure an equitable opportunity to participate in the recruitment and selection process. If you require an accommodation, we will work with you to meet your needs.

Please note the CIHI Recruiting Team uses email to communicate with applicants. Please make sure your profile has an updated email address that is checked regularly, including the junk/spam mail folder, as we send time sensitive emails (i.e. testing and interview bookings).

Data Privacy and Record Retention Notice

In accordance with Ontario’s legislation, CIHI is required to retain copies of this job posting and all associated application materials for a minimum of three (3) years from the date the posting is removed from public view.

By submitting your application, you acknowledge that your personal information and application data will be stored securely in our systems for this mandatory retention period to ensure compliance with provincial employment standards.