Senior Coordinator, Development

University of Ottawa; Ottawa; On-site; CAD 68,000 - 86,000; Full time

Job summary

The University of Ottawa's Telfer School of Management is seeking an experienced fundraising operations administrator to support major, principal, and annual giving initiatives. You will manage the donor pipeline, keep CRM records accurate, and assist with meetings and briefing notes.

Reporting to the Director of Philanthropy, you will liaise with faculties and donors, ensuring timely follow-up and high-quality communications while maintaining data integrity across campaigns.

Qualifications

• Undergraduate degree in administration, business, arts or equivalent.
• Minimum of three years of relevant experience in a related field.
• Bilingual English and French (spoken and written).
• Proven administration and project management experience.
• Strong planning and time management skills.
• Excellent written and oral communication skills in both languages.
• Ability to analyze data and prepare clear reports.
• Experience with donors, fundraising environments, or post-secondary settings is a plus.

Responsibilities

• Provide administrative and operational support for major, principal, planned, and annual giving activities.
• Manage the prospect pipeline with fundraisers and maintain donor records in CRM systems.
• Coordinate prospect and donor meetings and prepare briefing notes.
• Ensure data integrity and generate fundraising reports to inform decisions.
• Support communications, proposals, and donor engagement activities.
• Collaborate with faculties and stakeholders to align fundraising priorities.

Skills

Administration

Project management

Bilingual English/French

Planning & time management

Communication skills

Data analysis

Stakeholder engagement

Post-secondary experience

Education

Undergraduate degree in administration, business, arts

Tools

Databases

Spreadsheets

Word processing

Email

Internet tools

Job description

Posting Reason: New Position Job Type: Employee Anticipated Duration in Months (for contracts and temporary assignments): 24 Job Family: Advancement and Alumni Relations # of Open Positions: 1 Faculty/Service - Department: Development, Telfer School of Management Campus: Main Campus Union Affiliation: SSUO Date Posted (YYYY/MM/DD): 2026/10/29 Applications must be received BEFORE (YYYY/MM/DD): 2026/11/09 Hours per week: 35 Salary Grade: SSUO Grade 08 Salary Range: $68,149.00 - $86,083.00

About the Telfer School of Management

The Telfer School of Management at the University of Ottawa is located in the heart of Ottawa and is the proud academic home of some 4,300 students, 200 faculty members, over 100 staff members, and over 30,000 alumni. At Telfer, everything we do from teaching to research, to policy advice is firmly aligned with helping Canada reach its potential. We believe that better business practice means a better Canada and that a better Canada means a better world. We believe that better business practice means a better Canada and that a better Canada means a better world.

Position purpose:

Reporting to the Director of Philanthropy, this position plays a critical role in contributing to the University of Ottawa’s fundraising success by providing administrative, operational, and project management support to the advancement team. This position ensures the efficient execution of major, principal, planned, and annual gift fundraising strategies and initiatives. The incumbent manages the prospect pipeline in collaboration with fundraisers, cultivates strong donor relationships through stewardship activities, and facilitates seamless communication and coordination among internal and external stakeholders, including faculties and donors. Additionally, the role involves organizing prospect and donor meetings, preparing fundraising communication materials, and maintaining meticulous donor records.

In this job, your responsibilities will include:

• Fundraising Operations & Project Coordination: Provides administrative and operational support to ensure the smooth execution of fundraising strategies across major, principal, planned, and annual giving portfolios. Assists with the planning and coordination of projects, events, and initiatives that drive donor engagement and revenue growth. Supports fundraisers by managing timelines, logistics, and follow-up activities.
• Prospect Pipeline & Records Management: Manages and monitors the donor and prospect pipeline in close collaboration with fundraisers to support effective cultivation, solicitation, and stewardship strategies. Maintains accurate and current records in the CRM and internal systems, tracks engagement activities, and contributes to proposal development and prospect assignments. Ensures data integrity, generates fundraising reports, and gathers key insights to enhance prospect profiles, enabling informed decision-making, accurate forecasting, and targeted fundraising efforts.
• Donor & Stakeholder Engagement: Cultivates and maintains strong relationships with donors, faculties, and internal stakeholders. Organizes prospect and donor meetings, prepares detailed briefing notes, and ensures timely, personalized follow-up. Coordinates strategic donor engagement and stewardship activities that reinforce trust, demonstrate impact, and align with University priorities.
• Gift Implementation & Compliance: Collaborates with academic and development leadership to align fund usage with institutional priorities and long-term goals. Ensures strategic management of scholarships and fund allocations to maximize student impact and reporting accuracy.
• Communications & Proposal Development: Facilitates the creation and delivery of high-quality fundraising communications and donor materials, including pitch decks, proposals, and reports. Ensures messaging is consistent, professional, and tailored to donor interests. Coordinates the translation, review, and approval of communications, and supports faculty and fundraiser collaborations to strengthen donor outreach.
• Other related duties: Performs other duties in support of the unit coordination efforts as assigned.

What you will bring:

• An undergraduate degree, preferably in administration, business, arts, or an equivalent combination of education and experience.
• A minimum of three (3) years of relevant experience in a field related to the responsibilities of the position.
• Bilingualism – French and English (spoken and written).
• Proven experience in administration and project management.
• Exceptional planning and time management skills.
• Superior written and communication skills in English and French.
• Strong analytical skills with the ability to synthesize information from various sources and produce clear, accurate reports.
• Ability to deal with the public, senior officials and high-profile stakeholders.
• Sound judgement, with excellent listening, problem solving, priority setting, and organizational skills.
• Proficient in databases, spreadsheets word processing, e-mail and Internet tools, with the ability to analyze and manage data via a computerized system.
• Ability to demonstrate a high level of professionalism and able to exercise professional discretion.
• Proven ability to take initiative and work in collaboration with volunteers.
• Experience or knowledge of post-secondary environment.

Key Competencies at uOttawa:

• Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
• Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
• Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
• Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace.

We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [e-mail] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

The University of Ottawa is the largest bilingual (English-French) university in the world. Located at the heart of Canada’s capital, we have ready access to the great institutions of our country. Our advances in social sciences, health, engineering, science and the humanities make uOttawa a unique place to learn, grow and excel. The University of Ottawa aspires to employing a staff that fully represents the diversity of Canada's population. As a result, it is committed to employment equity principles and aims to provide an inclusive and barrier-free workplace. The University of Ottawa offers a generous pay and benefits package that includes a competitive salary, a defined benefit pension plan, group insurance coverage and an employee and family assistance program. Explore Our Benefits