Senior Coordinator, Development

University of Ottawa; Ottawa; On-site; CAD 68,000 - 86,000; Full time

Job summary

The University of Ottawa's Telfer School of Management is seeking a Development and Fundraising Operations Coordinator to support major gifts and annual giving initiatives.

Reporting to the Director of Philanthropy, you will manage the prospect pipeline, CRM records, and donor communications, coordinating across faculties and external partners to drive fundraising success while ensuring compliance and accurate reporting.

Qualifications

• Undergraduate degree in administration, business, or related field.
• At least 3 years of relevant fundraising or development experience.
• Fluent in English and French, written and spoken.
• Strong project management and administrative skills.

Responsibilities

• Coordinate fundraising projects across major, principal, and annual giving programs.
• Manage donor and prospect pipelines and maintain CRM records.
• Engage donors and stakeholders with timely updates and briefings.
• Align gift usage with priorities and ensure reporting accuracy.
• Develop fundraising communications, proposals, and donor materials.
• Support unit coordination across activities.

Skills

Project management

Administration

Bilingual English/French

Communication

Education

Undergraduate degree

Job description

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Posting Reason: New Position

Job Type: Employee

Anticipated Duration in Months (for contracts and temporary assignments): 24

Job Family: Advancement and Alumni Relations

# of Open Positions: 1

Faculty/Service - Department: Development, Telfer School of Management

Campus: Main Campus

Union Affiliation: SSUO

Date Posted (YYYY/MM/DD): 2026/10/29

Applications must be received BEFORE (YYYY/MM/DD): 2026/11/09

Hours per week: 35

Salary Grade: SSUO Grade 08

Salary Range: $68,149.00 - $86,083.00

About the Telfer School of Management

The Telfer School of Management at the University of Ottawa is located in the heart of Ottawa and is the proud academic home of some 4,300 students, 200 faculty members, over 100 staff members, and over 30,000 alumni. At Telfer, everything we do from teaching to research, to policy advice is firmly aligned with helping Canada reach its potential. We believe that better business practice means a better Canada and that a better Canada means a better world.

Position purpose

Reporting to the Director of Philanthropy , this position plays a critical role in contributing to the University of Ottawa's fundraising success by providing administrative, operational, and project management support to the advancement team. This position ensures the efficient execution of major, principal, planned, and annual gift fundraising strategies and initiatives. The incumbent manages the prospect pipeline in collaboration with fundraisers, cultivates strong donor relationships through stewardship activities, and facilitates seamless communication and coordination among internal and external stakeholders, including faculties and donors. Additionally, the role involves organizing prospect and donor meetings, preparing fundraising communication materials, and maintaining meticulous donor records.

Responsibilities

Fundraising Operations & Project Coordination

Provides administrative and operational support to ensure the smooth execution of fundraising strategies across major, principal, planned, and annual giving portfolios. Assists with the planning and coordination of projects, events, and initiatives that drive donor engagement and revenue growth. Supports fundraisers by managing timelines, logistics, and follow-up activities.

Prospect Pipeline & Records Management

Manages and monitors the donor and prospect pipeline in close collaboration with fundraisers to support effective cultivation, solicitation, and stewardship strategies. Maintains accurate and current records in the CRM and internal systems, tracks engagement activities, and contributes to proposal development and prospect assignments. Ensures data integrity, generates fundraising reports, and gathers key insights to enhance prospect profiles, enabling informed decision-making, accurate forecasting, and targeted fundraising efforts.

Donor & Stakeholder Engagement

Cultivates and maintains strong relationships with donors, faculties, and internal stakeholders. Organises prospect and donor meetings, prepares detailed briefing notes, and ensures timely, personalized follow-up. Coordinates strategic donor engagement and stewardship activities that reinforce trust, demonstrate impact, and align with University priorities.

Gift Implementation & Compliance

Collaborates with academic and development leadership to align fund usage with institutional priorities and long‑term goals. Ensures strategic management of scholarships and fund allocations to maximize student impact and reporting accuracy.

Communications & Proposal Development

Facilitates the creation and delivery of high‑quality fundraising communications and donor materials, including pitch decks, proposals, and reports. Ensures messaging is consistent, professional, and tailored to donor interests. Coordinates the translation, review, and approval of communications, and supports faculty and fundraiser collaborations to strengthen donor outreach.

Other related duties

Performs other duties in support of the unit coordination efforts as assigned.

What you will bring

• An undergraduate degree, preferably in administration, business, arts, or an equivalent combination of education and experience.
• A minimum of three (3) years of relevant experience in a field related to the responsibilities of the position.
• Bilingualism - French and English (spoken and written).
• Proven experience in administration and project management.
• Exceptional planning and time management skills.
• Superior written and communication skills in English and French.
• Strong analytical skills with the ability to synthesize information from various sources and produce clear, accurate reports.
• Ability to deal with the public, senior officials and high‑profile stakeholders.
• Sound judgement, with excellent listening, problem solving, priority setting, and organizational skills.
• Proficient in databases, spreadsheets word processing, e-mail and Internet tools, with the a