Lead Coordinator, Event Management

University of Ottawa; Ottawa; On-site; CAD 76,000 - 96,000; Full time

Job summary

The University of Ottawa’s Telfer School of Management seeks an experienced events professional to plan, manage and promote alumni events, building ties with partners and supporting recruitment, fundraising and research activities. You will design and coordinate on- and off-campus events, oversee budgets, vendors and guest services, and act as host and university representative.

With a college diploma in marketing or related field and at least five years in a similar role, you’ll bring strong

Qualifications

• College diploma in marketing, event management, fundraising, or communications.
• Minimum five years’ experience in a similar role.
• Ability to formulate creative ideas and negotiate details for events.
• Strong interpersonal and communication skills.
• Excellent problem-solving skills.
• Work well under pressure and meet deadlines.
• Self-reliance and good judgment.
• Project management experience.
• Experience supervising teams and volunteers.
• Knowledge of budget management policies and practices.
• Strong organizational skills and multi-tasking ability.
• Proficient with computer systems and software; FR/EN bilingual.

Responsibilities

• Plans, manages and promotes events engaging alumni and partners.
• Plans and coordinates on- and off-campus events, budgets, and deadlines.
• Organizes logistics, registrations, catering, and venues.
• Supervises volunteers and staff during events.
• Manages budgets and adheres to policies and procedures.
• Participates in marketing plans to raise awareness and participation.
• Develops performance indicators and post-event evaluations.
• Maintains relationships with suppliers and internal/external partners.

Skills

Event planning

Budget management

Interpersonal communication

Team supervision

Project management

Problem solving

Deadline orientation

Bilingual FR/EN

Education

College diploma in marketing/event management/communications

Tools

Word processors

Graphic design software

Social media platforms

Spreadsheets

Databases

Presentation software

Web applications

Email

Windows

Job description

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Posting Reason:

Temporary replacement of a regular position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

16

Job Family:

Event Management

# of Open Positions:

1

Faculty/Service - Department:

Campus:

Desmarais Hall

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2026/10/15

Applications must be received BEFORE (YYYY/MM/DD):

2026/10/26

Hours per week:

35

Salary Grade:

SSUO Grade 09

Salary Range:

$76,104.00 - $96,135.00

About the Telfer School of Management

The Telfer School of Management at the University of Ottawa is located in the heart of Ottawa and is the proud academic home of some 4,300 students,200 faculty members, over 100 staff members, and over 30,000 alumni.

At Telfer, everything we do from teaching to research, to policy advice is firmly aligned with helping Canada reach its potential. We believe that better business practice means a better Canada and that a better Canada means a better world.

Position purpose

Plans, manages and promotes events that engage alumni, raise awareness in the community, foster ties between strategic partners and the academic community, and support recruitment, fundraising and research activities.

In this role, you will:

• Event planning: Plan and design, for the entire faculty or service, various on- and off-campus events that engage alumni, raise awareness in the community, build ties between strategic partners and the academic community, and support recruitment, fundraising and research activities. To this end, discusses with clients, identifies requirements and deadlines, set budgets, plans and coordinate all the steps required to conduct the event.
• Event Management: Organize and manage all the logistics surrounding events, such as reservations, rentals, registration and invitations, catering services, equipment installation and set up of spaces. Supervise the running of these events and remain available to resolve any problems that might arise. Welcome guests and acts as University representative and host for each event.
• Supervision: Hire and train individuals, such as volunteers and caterers, and coordinate and supervise their work to ensure that they carry out their duties as directed and to the required standard.
• Budget Management: Manage budgets related to the organization and running of events, while staying within budget limits and complying with related policies, regulations and procedures.
• Advertising: Participate in planning and designing the marketing plans required to conduct events and maximize stakeholder awareness and participation.
• Quality assurance: Develop performance indicators and monitor performance by conducting consultations and surveys in order to maximize event effectiveness. Analyze results and make improvements to optimize event protocols. Write reports, summaries and post-event evaluations to ensure that each event has met its objectives.
• Communication and liaison: Establish and maintain effective working relationships with suppliers and with internal and external partners to ensure that the events for which the incumbent is responsible run smoothly.

What you will bring

• College diploma in marketing, event management, fundraising, or communications, or an equivalent combination of education, training and experience
• Minimum five years’ experience in a similar role
• Proven ability to formulate creative ideas and to analyze, evaluate and negotiate details to create a successful event
• Strong interpersonal and communication skills
• Excellent problem-solving skills
• Ability to work well under pressure and meet strict deadlines
• Self-reliance and good judgment
• Project management experience
• Experience in supervising teams and volunteers
• Knowledge of budget management policies and practices
• Strong organizational skills
• Knowledge of computer systems and software such as Windows, word processors, web applications and graphic design software, social media platforms, spreadsheets, databases, presentation software, internet browsers and email
• Bilingualism – French and English (spoken and written)

Key Competencies at uOttawa

Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [e-mail] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.