Senior Coordinator, Competency Assessment

uottawa; Ottawa; On-site; CAD 68,000 - 86,000; Full time

Job summary

University of Ottawa is seeking a Competency-Based Assessment Coordinator in the UGME Administration team to oversee operational delivery of EPA and related assessment activities at clerkship sites.

The role ensures compliance with CACMS, maintains data and reports, and provides administrative support to the CCPC, including briefing packages and escalation processes.

Qualifications

• Experience coordinating competency-based assessment strategies (e.g. EPA) with multiple stakeholders.
• Ability to manage data across assessment platforms and generate progress reports.
• Provide administrative support to the CCPC, including meeting minutes and briefing packages.
• Coordinate training for preceptors and rotation leads on assessment methodologies.

Responsibilities

• Planning and Coordination: develop and execute competency-based assessment strategies with key stakeholders.
• Assessment Platform and Data Management: monitor progress data and maintain documentation.
• Administration & Committee Support: organize meetings, prepare minutes, and briefing materials.
• Training and Engagement: ensure training for preceptors and rotation leads on assessment methods.

Skills

Planning & Coordination

Data management

Administrative support

Training & development

Job description

Posting Reason:
New Position

Job Type:
Employee

Anticipated Duration in Months (for contracts and temporary assignments):
36

Job Family:
Academic Delivery Support

# of Open Positions:
1

Faculty/Service - Department:
UGME Administration

Campus:
Roger Guindon Hall

Union Affiliation:
SSUO

Date Posted (YYYY/MM/DD):
2026/06/18

Applications must be received BEFORE (YYYY/MM/DD):
2026/08/28

Hours per week:
35

Salary Grade:
SSUO Grade 08

Salary Range:
$68,149.00 - $86,083.00

About the Faculty of Medicine

Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state‑of‑the‑art facilities and specialized institutions as they learn alongside world‑class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position Purpose :

The Competency‑Based Assessment Coordinator is responsible for the proper operational delivery of all competency‑based assessment related activities (e.g. Entrustable Professional Activities (EPA)) while working in close collaboration with internal and external stakeholders and is the primary point of operational accountability as it pertains to the portfolio. They ensure proper implementation, ongoing maintenance, and continuous improvement across all clerkship rotations and hospital sites and that faculty and preceptors are trained and supported, and student progress is monitored systematically against defined thresholds. They are responsible for providing accurate and timely data and appropriate logistical support to the Clerkship Competence and Promotion Committee (CCPC) to ensure informed, evidence‑based promotion decisions can be successfully completed. They ensure compliance with accreditation standards as determined by the Committee on Accreditation of Canadian Medical Schools (CACMS) to remain in good standing.

Specific Accountabilities :

• Planning and Coordination:
• Coordinates the development, maintenance, and execution of competency‑based assessment strategies and activities (e.g. EPA) in close collaboration with the Clerkship Directors and the Assistant Dean, Student Assessment and Promotion.
• Supports and works closely with Hospital Coordinators and Rotation Leads in completing assessment‑related tasks related to each clinical site; compiles status reports and follows up on action items in a timely manner.
• Acts as the institutional subject matter expert on competency‑based assessments , providing progress reports to UGME leadership.
• Identifies change management and program improvement areas to ensure proper continuous delivery.
• Assessment Platform and Data Management:
• Monitors assessment completion and progress data in the designated assessment platform on a defined cycle; generates reports identifying students at risk of not meeting minimum thresholds by Year 3 completion.
• Maintains assessment‑related data mapping documentation; coordinates updates to the assessment platform configuration when curriculum or rotation structures change.
• Determines IT requirements in collaboration with the Supervisor, Project Management, and identifies improvements for the tools and platforms to record and store assessment and evaluation and ensures proper interaction with existing IT solutions and alignment with established governance and system management processes.
• Administration & Committee Support:
• Provides full administrative and logistical support to the CCPC: meeting organization, agenda preparation, minutes, and documentation of decisions and action items.
• Prepares structured pre‑meeting briefing packages for each CCPC meeting, compiling longitudinal assessment data, threshold status, and clearly identified flags for review, ensuring members have the information needed to deliberate meaningfully.
• Collaborates with the UGME Clerkship Exam Coordinator to ensure that assessment data and examination/OSCE data are aligned when preparing committee briefing packages, to ensure the CCPC receives a coherent, integrated picture of each student's longitudinal performance.
• Manages the escalation documentation process when cases are referred to the Student Promotions Executive Committee (SPEC): prepares the required structured summary of longitudinal performance and prior documentation.
• Manages escalation communications between Rotation Leads and the Clerkship Competence and Promotion Committee when students are flagged as not meeting thresholds.
• Training and Engagement:
• Ensures effective training in assessment methodology is available for all preceptors and Rotation Leads by collaborating with the Office of Continuing Professional Development (CPD) and instructional designers to develop and deliver mandatory training.
• Coordinates training events, open houses, focus groups, and communications to relay expectations, implem