Administrator, Assessment

University of Alberta; Edmonton; On-site; CAD 52,000 - 76,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

The University of Alberta is seeking an experienced administrative professional to support the delivery of the four-year MD program assessments at North Campus Edmonton. You will secure exam content, construct examinations, invigilate, and collaborate with course coordinators, students, and clerical staff to deliver 400+ assessments annually.

Responsibilities include managing platforms (Exam.Med, Assess.Med, Portfolio.Med, Cally), coordinating logistics, and supporting financial administration

Qualifications

• Post-secondary degree in Education, or an equivalent combination of education and experience.
• Minimum of 5 years of administrative experience.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Apps.
• Ability to work with limited supervision and under tight timelines.

Responsibilities

• Coordinate end-to-end delivery of MD program assessments across Years 1–4.
• Manage assessments and operations for pre-clerkship and clerkship.
• Administer multiple assessment platforms (Exam.Med, Assess.Med, Portfolio.Med, and Cally).
• Oversee in-person examinations, invigilation, accommodations, and remedial exams.
• Collaborate with faculty, administrators, clinical partners, and support services to coordinate exam logistics.
• Support assessment through financial administration, committee coordination, staff training, and administrative activities.

Skills

Microsoft Office

Google Apps

Adaptability to educational tech

Education

Post-Secondary Degree in Education

Tools

Exam.Med

Assess.Med

Portfolio.Med

Cally

Job description

Job Description

This competition is open to all applicants; however, internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status. This position has a term length of 2 years.

Location

This role is in-person at North Campus Edmonton.

This position works closely with and under the direction of the assessment specialist and assistant dean assessment to provide administrative support in the delivery of assessments for the four-year MD program. This position secures exam content from course coordinators, constructs examinations for delivery, and invigilates assessments, while maintaining a high degree of accuracy under tight timelines. The incumbent will work closely with the course coordinators, students, and departmental clerkship administrators in delivering upwards of 400 assessments per year of varying types, in addition to early and deferred administrations.

Responsibilities

• Coordinated end-to-end delivery of MD program assessments, including exam planning, construction, administration, grading, and post-exam processes across Years 1–4.
• Manage assessments and operations for pre-clerkship and clerkship.
• Administer multiple assessment platforms (Exam.Med, Assess.Med, Portfolio.Med, and Cally), maintaining exam schedules, publishing student assessments, generating reports, and supporting grade releases.
• Oversee in-person examinations, including invigilation, accommodations, deferred and remedial exams, Team-Based Learning (TBL), and Objective Structured Clinical Examinations (OSCEs).
• Collaborate with faculty, administrators, clinical partners, and support services to coordinate exam logistics, attendance management, examiner orientation, and standardized patient recruitment.
• Support assessment through financial administration, committee coordination, staff training, room and equipment management, and administrative support and clinical education activities.

Qualifications

• Post-Secondary Degree in Education required; combination of education and/or experience will be considered.
• Minimum of 5 years of administrative experience.
• Extensive knowledge of and proficiency in Microsoft Office (Word; Excel; PowerPoint) and Google Apps; adaptable with using computing software and emerging educational technologies.
• Must be able to work with limited supervision and tight timelines.

Benefits

• This position offers a comprehensive benefits package.

About Us

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community. The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide. Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more . At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs. We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns. The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply. L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.

About The Team

The Faculty of Medicine & Dentistry is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.