Senior Contract Specialist

Net2Source (N2S)

Calgary

Hybrid

CAD 90,000 - 130,000

Full time

36 hours ago

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Job summary

Net2Source Inc. in Canada seeks a Contract Conformance Specialist IV to oversee day-to-day conformance of contractual arrangements on capital and maintenance projects.

You will coordinate documentation, communicate with contractors, support negotiations, and ensure compliance across legal, project management, procurement, and controls, with project scopes up to $150MM annually.

Qualifications

Clear, concise, and organized communication skills.
Excellent human relations, influencing, and listening skills.
Ability to develop collaborative working relationships with other departments.
Familiarity with best management practices for contracting.
Ability to support negotiation of complex contracting issues.
Ability to manage multiple tasks with a reasonable level of supervision.
Ability to communicate and interact effectively in a team environment.
Excellent organizational and technical writing skills.
Ability to effectively prioritize work in a timely manner.
Demonstrated proficiency with Microsoft Office and office computer applications.

Responsibilities

Understand contract strategy and compliance in project execution.
Prepare contract exhibits including scope, specifications, pricing, and instructions.
Assist in writing technical contract language describing scope, pricing, and instructions.
Coordinate with contract management to incorporate requirements and clarifications.
Support negotiations during contracting, bidding, and formation phases.
Develop a project-specific communication plan with the team.
Participate in training related to contract conformance for team and third-party personnel.
Review contractor documents for compliance and notify deviations.
Maintain contractor correspondence and documentation logs.
Prepare and transmit company-generated correspondence with project concurrence.
Manage change order process and logs, directives, and approved changes.
Prepare meeting agendas, attend meetings, and distribute notes.
Establish contract document control and retention systems.
Review invoices for compliance and monitor payments.
Coordinate with project team to resolve contractual issues.
Track service requests for outside providers.
Close-out contracts and retain appropriate files.
Assist during audits.
Maintain weekly CCS Flash Report communications.

Skills

Communication skills

Interpersonal skills

Collaboration

Contracting best practices

Contract negotiation

Multitasking

Teamwork

Technical writing

Organizational skills

Prioritization

Education

Bachelor's degree in engineering, construction, legal, technical, or business

Associate's degree with 10+ years of experience

Tools

Microsoft Office

Job description

Join a Global Leader in Workforce Solutions - Net2Source Inc.

Who We Are

Net2Source Inc. isn't just another staffing company, we're a powerhouse of innovation, connecting top talent with the right opportunities. Recognized for 300% growth in the past three years, we operate in 32 countries with a global team of 5,500+. Our mission? To bridge the talent gap with precision - Right Talent. Right Time. Right Place. Right Price.

Role Highlights:

Job Title: Contract Conformance Specialist IV

Location: Calgary or Edmonton, AB OR Houston, TX (Hybrid)

Job Summary

The Contract Conformance Specialist III is accountable for the day-to-day conformance responsibilities for executed contractual arrangements associated with assigned capital and maintenance projects.

The Contract Conformance Specialist manages the flow of documentation and communication related to the contractual relationship between the company and contractor to ensure contractual obligations are met. The position facilitates the timely identification, communication, and resolution of contractual matters.

The role interacts frequently with third parties and internal departments including legal, project management, construction management, business development, system planning, procurement, contract management, project controls, and other functional groups.

Assigned projects or programs may have a consolidated total of up to $150MM per year. Assigned projects or programs are typically 1-2 years in duration and may include elevated complexity.

Duties and Responsibilities

Demonstrate understanding of and compliance with Project Execution contracting strategy.
Facilitate preparation of contract exhibits, including scope, specifications, pricing, and special instructions.
Assist in writing technical contract language describing scope, pricing, and special instructions.
Coordinate with the contract management group specialist to ensure project-specific functional requirements and contractor clarifications and qualifications are incorporated into final contract documents.
Support project management in contractor contract negotiations during contract bidding and formation phases.
Coordinate the project team in development of a project-specific communication plan.
Participate in and assist with training related to contract conformance for team and third-party personnel.
Review contractor-submitted documents for compliance with the contract and provide notification of non-compliance and deviations from baselines.
Maintain contractor correspondence and documentation logs.
Prepare and transmit company-generated correspondence with appropriate project team concurrence.
Manage the change order process, including change order logs, change directives, contractor-requested changes, and approved change orders.
Prepare meeting agendas, participate in person in contract-related meetings, and take and distribute meeting notes.
Establish and implement project contract document control and retention systems in compliance with company procedures.
Review contractor-submitted invoices for compliance with requirements, distribute them for review and approval, and monitor them through payment.
Coordinate with the project team, CCRL, contract conformance manager, and legal lead as required to resolve contractual issues.
Request, monitor, and track service request orders for project outside service providers throughout the project duration.
Coordinate contract close-out with the project team to ensure compliance with related contracts.
Close out project contract files and submit them for retention in compliance with company procedures.
Prepare for and provide assistance during company and external compliance audits.
Maintain ongoing communication regarding project contractual requirements, practices, and issues, including weekly status updates on the CCS Flash Report.

Desired Qualifications

Clear, concise, and organized communication skills.
Excellent human relations, influencing, and listening skills.
Ability to develop collaborative working relationships with other departments.
Familiarity with best management practices for contracting.
Ability to support negotiation of complex contracting issues.
Ability to manage multiple tasks with a reasonable level of supervision.
Ability to communicate and interact effectively in a team environment.
Excellent organizational and technical writing skills.
Ability to effectively prioritize work in a timely manner.
Ability to proactively and effectively solve problems using analytical skills.Demonstrated proficiency with Microsoft Office and office computer applications.

Qualifications

Bachelor's degree in engineering, construction, legal, technical, or business discipline with a minimum of 6-10 years of experience in legal, engineering, construction, contract administration, and/or contract conformance of construction-related projects, preferably in the gas pipeline industry.

Associate's degree with a minimum of 10+ years of experience in legal, engineering, construction, contract administration, and/or contract conformance of construction-related projects, preferably in the gas pipeline industry.
Specific knowledge and experience in contracting processes and issues related to energy industry construction projects.
Fundamental understanding of the intent, context, purpose, and utilization of documents typically included in or required by a contract.

Why Work With Us?

We believe in more than just jobs-we build careers. At Net2Source, we champion leadership at all levels, celebrate diverse perspectives, and empower you to make an impact. Think work-life balance, professional growth, and a collaborative culture where your ideas matter.

Our Commitment to Inclusion & Equity

Net2Source is an equal opportunity employer, dedicated to fostering a workplace where diverse talents and perspectives are valued. We make all employment decisions based on merit, ensuring a culture of respect, fairness, and opportunity for all, regardless of age, gender, ethnicity, disability, or other protected characteristics.

Awards & Recognition