Contract Administrator

Convergint; Ottawa; On-site; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Health benefits

RRSP contribution

Paid time off

Training opportunities

Job summary

Convergint is seeking a Contract Administrator to join a culture-focused team. Under supervision, you will support the contracts department by handling subcontractor documents, insurance, and licensing while coordinating with legal and sales teams.

You will ensure timely processing of agreements, maintain records, and assist with safety and prequalification submissions across Canadian locations. Strong organizational skills and bilingual ability are valued.

Qualifications

• College diploma in Business Administration, Accounting or similar program desirable.
• Contract Management Certificate desirable.
• Minimum two years of contracts administration experience.
• Minimum one year of financial experience in a construction environment.

Responsibilities

• Assist with Master Subcontract Agreements, prequalification, insurance and WCB documents.
• Liaise with legal team and escalate contract issues to the appropriate resource.
• Upload contracts for legal review to contracts database.
• Obtain insurance certificates, bonds and supporting documents per RFP/contract.
• Support Sales Team with Convergint FlexPay Lease Program.
• Obtain signatures, track, mail and file Canadian contracts and documents.
• Maintain/tracking Provincial Licenses and renewals for Canadian locations.
• Manage Convergint’s security clearance program (ACSO).
• Assist with safety prequalification submissions for RFQ and Project awards.
• Book training sessions and track certifications for safety, trade and product nationwide.
• Contribute to creating new safety programs and communications.

Skills

Interpersonal skills

Verbal communication

Microsoft Outlook

Microsoft Excel

PowerPoint

Word

Legal knowledge

Accounts receivable knowledge

Attention to detail

Team orientation

Organizational skills

Time management

Bilingual (French)

Education

College diploma in Business Administration or Accounting

Contract Management Certificate

Tools

Microsoft Outlook

Excel

PowerPoint

Word

Job description

Convergint is currently recruiting for a team-oriented, results-driven, Contract Administrator to join our amazing culture. Under direct supervision, the Contract Administrator will assist in all aspects including providing prompt responses to customers and colleagues, tracking and communicating subcontractor status, all while maintaining organization and efficiency within the legal/contracts department.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide

What you’ll do with “Our Training and Your Experience”

• Assist with Master Subcontract Agreements, prequalification, insurance and WCB documents in accordance with our Subcontractor Management Plan.
• Liaise with our legal team and eliminate any contract issues to the appropriate legal resource.
• Upload contracts for legal review to contracts database.
• Obtain insurance certificates, bonds and supporting documents as required through review of RFP/contract requirements.
• Assist Sales Team with Convergint FlexPay Lease Program.
• Assist with obtaining signatures, track, mail and file all Canadian contracts and other necessary documents.
• Assist with maintaining/tracking Provincial Licenses and renewals for all Canadian locations.
• Manage Convergint’s security clearance program (ACSO).
• Assist with safety prequalification submissions for RFQ and Project awards.
• Book training sessions and tracking of all certifications for safety, trade and product for colleagues nationwide.
• Assist with creating new safety programs and communications to the nation.
• Acts as “our customer’s best service provider” at all times thereby ensuring Convergint is the customer’s first choice for service.
• Executes all work in accordance with Provincial, local regulations, general best practices as well as company health and safety policies and procedures.
• Communicates with and works with the other team members consistently to improve overall operations of the Convergint Technology Center, and company.
• Keeps up to date and informed on all company policies.
• Presents a professional image of Convergint at all times in appearance and behavior.
• Performs other duties and responsibilities as requested or required.

What You’ll Need

• Good interpersonal and verbal communications skills and ability to deal with a wide cross section of people both internal and external to the business.
• Good Microsoft Outlook, Excel, PowerPoint and Word skills.
• Some legal knowledge with respect to contracts, liens, insurance, bonds, etc.
• Some accounts receivable knowledge.
• Good customer service/care skills.
• Strong attention to detail and results focused.
• Strong team orientation.
• Flexibility to adapt to changing priorities and direction in a dynamic work environment.
• Strong organizational/time management skills.
• Bilingual candidates with French speaking preferred.

Requirements

• College diploma in Business Administration, Accounting or similar program desirable; extensive relevant experience will also be considered.
• Contract Management Certificate desirable.
• Minimum two years of previous contracts administration experience.
• Minimum one year of financial experience in a construction environment.

Company Benefits And Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company.

We offer a variety of programs and exceptional benefits to all of our colleagues:

• Company Holidays and Paid Time Off
• Immediate comprehensive benefit plan (medical, dental, etc.)
• Employer contribution to RRSP;
• Work environment committed to safety;
• Colleague Assistance Program
• Tuition reimbursement
• Corporate Social Responsibility Day
• And much more…

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Disability accommodations are available on request for candidates taking part in all stages of the recruitment process.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

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