Senior Capital Project Coordinator

Douglas College; New Westminster; On-site; CAD 62,000 - 71,000; Full time

Job summary

Douglas College is seeking a Senior Capital Project Coordinator to manage significant renovation and infrastructure projects. This full-time position involves project coordination from planning through execution, ensuring compliance with safety standards and effective communication among stakeholders. Ideal candidates will have a background in building technology and relevant experience in project management.

Benefits

Transit-accessible campuses

Hybrid work arrangements for eligible positions

Excellent Health and Dental Benefits

Defined-Benefit Pension Plan

Professional Development funding

Access to Fitness Centres and Classes

Qualifications

• 3-5 years of experience in coordinating construction projects.
• Evidence of WorksafeBC Health & Safety training.

Responsibilities

• Coordinate major capital building and infrastructure projects.
• Manage project budgets and expenditures.
• Conduct field inspections during and post-construction.

Skills

Communication

Problem Solving

Organizational Skills

Conflict Resolution

Resourcefulness

Education

Undergraduate degree or diploma in building technology

Job description

Posting Number : 02437SA

Location : New Westminster campus (occasional work at Coquitlam campus)

Salary Range : $62,006 annually (with wage increments to a max of $70,588 annually).

Position Type : Support Staff - Regular

Employment Type : Full-Time

Start Date : 01 / 13 / 2025

Shift : Monday to Friday, 8 : 30 am – 4 : 30 pm

This regular full-time (35 hours per week) position is available starting January 13, 2025. Regular hours of work are Monday to Friday, 8 : 30 am – 4 : 30 pm. Shift days and times may change depending on the Department’s need. Occasional evening and / or weekend work may be required. Douglas College (DC) is committed to supporting a healthy work / life balance for employees.

What Douglas Offers

• Transit-accessible campuses
• Hybrid work arrangements for eligible positions
• Excellent Health and Dental Benefits for eligible positions
• Defined-Benefit Pension Plan for eligible positions
• Professional Development funding
• Access to our Fitness Centres and Classes

Responsibilities

Reporting to the Manager, Campus Planning & Development, the Senior Capital Project Coordinator contributes to the success of Douglas College through the efficient coordination of major capital building, renovation and infrastructure projects.

1. Project Coordination and Analysis

• Plans, organizes, coordinates project meetings and takes minutes.
• Prepares and distributes minutes; independently follows up with stakeholders on action items.
• Schedules meetings with internal and external stakeholders to develop project plans enhancing the college’s best interests.
• Ensures time-sensitive preparation and circulation of project documents.
• Communicates with internal and external stakeholders, as directed by management.
• Researches, analyzes, and summarizes information for construction projects.
• Supports the Manager in bidding processes such as Tenders, RFQ, RFP, RFI, and Expressions of Interest.
• Enters purchase requisitions and work orders for projects.
• Assists in the reviews of scope within the procurement documents.
• Coordinates and leads multiple overlapping project teams.
• Monitors and tracks project expenditures for project budgets.
• Manages workflow to ensure timely coordination for successful completion of assigned work.
• Reports instances of non-compliance with WorkSafe BC and College’s Occupational Health and Safety policies.
• Coordinates the communication of the College’s Contractor Safety program.
• Provides safety briefings.
• Develops and maintains project records and logs.
• Conducts and documents visual field inspections during and post-construction.

2. Capital Planning

• Formulates and prepares draft planning budgets and capital requests.
• Plans and leads information gathering sessions with various college departments.
• Compiles, analyzes and synthesizes requirements across various departments.
• Reviews capital planning documents to find project savings.
• Contributes to the planning and creation of capital projects.
• Prepares draft project charters for proposed capital projects.
• Maintains the college-wide Facilities Inventory System.

3. Administrative Services

• Conducts research using As-Built record drawings and equipment manuals.
• Maintains filing systems for all projects.
• Drafts project updates for the Facilities Management webpage.
• Promotes the department by communicating with members of the College community.

4. Perform other duties including, but not limited to :

• Provides support to ensure business continuity in emergent and on-demand security issues.

To Be Successful in this Role You Will Need

• Completion of an undergraduate degree, diploma, or certificates in a building technology program.
• 3-5 years direct work experience in coordinating construction and facilities capital projects.
• Evidence of WorksafeBC Health & Safety training.
• Excellent written and verbal communication skills.
• Resourcefulness and ability to provide creative solutions.
• Demonstrated interpersonal and conflict resolution skills.
• Punctuality and attention to detail.
• Solid organizational skills with ability to prioritize work.
• Aptitude for learning and adhering to policies and procedures.
• Ability to work effectively both independently and collaboratively.
• Experience in project management methodology.
• Financial skills with tracking project budgets.

Equity Statement

Douglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. We welcome all people to apply.

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Project Coordinator • New Westminster, BC, Canada