Project Coordinator

Stantec; Vancouver; On-site; CAD 60,000 - 85,000; Full time

Job summary

Stantec is seeking a Project Coordinator to support project execution in Vancouver. The role involves managing document control and project deliverables while ensuring adherence to client standards. Ideal candidates have strong organizational skills and a technical degree, along with project coordination experience. Join a leading design practice and shape a sustainable future.

Qualifications

• Prior experience in documentation control or project assistant role is preferred.
• Minimum of 4 years of relevant project coordination experience.
• Experience in a consulting engineering or construction contracting environment is an asset.

Responsibilities

• Creates document control processes and procedures.
• Maintains understanding of project status and changes.
• Prepares high-quality project documentation and specifications.

Skills

Organizational skills

Communication skills

Analytical skills

Attention to detail

Interpersonal skills

Education

Technical degree

Registration as an EIT or Intern Architect

Tools

MS Office

Job description

Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.

Together, we are enhancing the quality of life globally through design.

Join us and design your place with Stantec.

In this position as a Project Coordinator, you will provide support for the successful execution of projects through conformance to Stantec’s ISO requirements, corporate policies, solid project management objectives, and client requirements and standards. This is a great opportunity for a motivated, energetic individual who wants to challenge their abilities in a dynamic work environment. This is also an excellent opportunity for a registered EIT or Intern Architect that is looking to gain project controls / management experience in a design consulting environment.

Your Key Responsibilities

Creates document control processes and procedures established for project functions including document tracking, deliverables scheduling and management, minutes, RFIs, submittals, change logs and other communication tools.

Works closely with the project team to maintain a current and accurate understanding of project status, issues and changes.

Understands and optimizes Document Control processes and systems.

Provides support to project management and team members to adhere to client standards, subconsultant contract management, Stantec required procedures, and document management.

Prepares high quality, accurate and timely documents such as : specification packages, reports, RFIs, minutes, submittals tracking, and other required documentation.

Coordinates project deliverables and schedules.

Prepares required project set up documentation.

Prepares project specifications, reports, and other required documents.

Tracks RFIs and submittals.

Support Senior Leaders and other professional staff and teams to promote success in the business.

Your Capabilities and Credentials

Prior knowledge of documentation / revision control is required.

Prior work in documentation control / project assistant role is a plus.

Demonstrated ability to handle multiple priorities and assignments through strong organizational skills.

Excellent written and verbal communications a must.

Strong analytical skills.

Exceptional attention to detail, and resourcefulness.

Must have good interpersonal skills.

Must be able to successfully work both collaboratively and independently.

Experience with MS Office including Word, PowerPoint, Excel, Teams, and Access.

Strong project financial capabilities obtained through experience or education.

Education and Experience

Technical degree / diploma / certificate in related field; or equivalent combination of education and experience or registration as an EIT or Intern Architect with applicable experience.

A minimum of 4 years of relevant project coordination experience.

Experience working in a consulting engineering environment (EPCM), Capital Project / Program Management environment, or Construction Contracting environment is an asset.

Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s) :

Salary Range(s) :

• Locations in Lower Mainland - BC - Min Salary $ 60,200.00 - Max Salary $ 84,300.00

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Employee Status : Regular

Job Level : Nonmanager

Travel : No

Schedule : Full time

Job Posting : 19 / 06 / 2025 11 : 06 : 09