Senior Billing Specialist

Air; Toronto; On-site; CAD 62,000 - 100,000; Full time

Benefits offered by this job

Growth & impact

Comprehensive benefits

Work-from-home stipend

Professional development reimbursement

Unlimited vacation

Job summary

Air is seeking a Senior Billing Specialist in Toronto to own end-to-end billing operations, including Stripe administration, AR, and tax exemption processing. This role focuses on accounting and operations with a customer-facing aspect as needed, and requires in-office presence at least 3 days per week.

You will handle invoicing, vendor enrollment, and reconciliation while ensuring accuracy and independent operation from day one. Collaborative cross-functional work is expected.

Qualifications

• 2–4 years of Billing / AR / accounting experience with real reconciliation and invoicing.
• Understanding of AR aging, ledgers, and reconciling a payment processor against internal records.
• Experience with Stripe operations: cancellations, refunds, invoices, credits, updates.
• Familiarity with enterprise platforms Bill.com, Tipalti, Coupa, or Ariba, or ability to learn quickly.
• Ability to use AI tools to gather context, draft responses, and resolve ambiguities.
• Ability to own processes and use templates, saved replies, and checklists under high volume.
• Clear, professional written communication to bridge customers and back-end processes.
• Good judgment on what to fix, what to flag, and what to document for next time.

Responsibilities

• Own the billing inbox and triage inbound inquiries across invoice questions, unexpected charges, payment failures, subscription disputes, and cancellations via Intercom and email inboxes.
• Execute Stripe operations: process subscription changes, refunds, void and reissue invoices, apply credits and coupons, update payment methods, and retry failed charges.
• Manage enterprise billing workflows: complete vendor enrollment forms (Bill.com, Tipalti, Coupa, Ariba); reconcile payments against Stripe invoices; maintain credentials and workflows.
• Handle tax exemption setup: collect certificates from qualifying non-profits, upload to AvaTax/Avalara ECM, apply correct discounts in Stripe.
• Verify vendor payment details: confirm bank details and invoice legitimacy via phone before releasing funds.
• Investigate disputed invoices: coordinate with AE/CSM to resolve edge cases; generate clear written explanations for customers.
• Occasional CX tickets during billing downtime; contribute to help center and runbooks; route non-billing tickets cross-functionally.

Skills

Billing & AR

Financial fluency

Stripe fluency

Enterprise platforms

AI-native workflows

Process ownership

Written communication

Judgment

Tools

Bill.com

Tipalti

Coupa

Ariba

Job description

Air is a Creative Ops System for creative teams. Our product automates the mindless tasks that creatives and marketers do every day to manage content and unlocks creativity through image recognition, automated versioning, and approval workflows. We launched in March 2021 and have raised +$70m from world-class venture capital groups including Avenir, Tiger Global, Headline Ventures, Lerer Hippeau, WndrCo, and Slack Ventures.

This role requires in-office attendance at least 3 days/week in Toronto.

The Role

Air is hiring a Senior Billing Specialist to own our billing operations end to end: Stripe administration, accounts receivable, enterprise vendor platforms, tax exemption processing, and invoice reconciliation. This is an accounting and finance-operations role first. You'll also be the person customers talk to when something billing-related needs to get resolved — but that customer-facing piece is secondary to your ability to run billing operations with precision and independence.

This role exists because billing at Air requires real financial expertise: Stripe fluency, AR reconciliation, enterprise payment platforms (Bill.com, Tipalti, Coupa, Ariba), tax exemption compliance, and vendor payment verification. Before flagging an issue, you've already pulled the Stripe record, reconciled it against Mode, and reviewed the relevant history. You come with context, not questions.

To be clear: this is not a general customer support or customer success role. You'll occasionally explain an invoice, resolve a dispute, or verify an account change directly with a customer — but the core of the job is accounting and billing operations work: reconciliation, Stripe administration, tax compliance, and vendor management. If your background is primarily in support/CS ticket queues without hands-on billing, AR, or bookkeeping experience, this role isn't the right fit.

You're the first Support team hire in our Toronto CS hub, so you need to operate independently from day one. We'll set you up with process, tooling, and context, but you'll own the inbox without someone looking over your shoulder. You take satisfaction in a clean inbox, a reconciled ledger, and a well-resolved billing issue.

You have strong written and verbal communication for the moments that require it — a frustrated customer disputing an invoice, or a past-due account that's been avoiding your messages. But this isn't a communication-first role: it's for someone who has done real billing/AR work before, picks up financial systems and context quickly, and gets things done without hand-holding.

Core Responsibilities

Billing & Accounts Receivable Operations (Core)

• Own the billing inbox. Triage and resolve inbound inquiries across invoice questions, unexpected charges, payment failures, subscription disputes, and cancellation requests - via Intercom and email inboxes
• Execute Stripe operations. Process subscription changes (cancellations, plan downgrades, seat changes), issue refunds, void and reissue invoices, apply credits and coupons, update payment methods, and retry failed charges
• Manage enterprise billing workflows. Complete vendor enrollment forms (Bill.com, Tipalti, Coupa, Ariba); reconcile incoming payments against open Stripe invoices; maintain platform credentials and workflows
• Handle tax exemption setup. Collect certificates from qualifying non-profit and university customers, upload to AvaTax/Avalara ECM, and apply correct discount codes and exemption adjustments in Stripe
• Verify vendor payment details. Confirm bank details and invoice legitimacy via phone before releasing funds - you understand why email alone isn't sufficient
• Investigate disputed and confusing invoices. Coordinate with the relevant AE or CSM to resolve billing edge cases; generate clear, accurate written explanations for customers

Occasional Customer-Facing Work (Minor, Situational)

• Handle general CX tickets during billing downtime - product questions, access issues, account management
• Contribute to the help center and internal runbooks as recurring billing patterns surface
• Route non-billing tickets appropriately; collaborate cross-functionally with Product, Engineering, and Revenue as needed

Requirements

• Billing / AR / accounting background (2-4 years). You've worked a real billing or accounts receivable seat - reconciliation, invoicing, collections, or payments operations - not just a support ticket queue
• Financial fluency. You understand how invoices tie to a ledger, what AR aging means, and how to reconcile a payment processor against internal records
• Stripe fluency. You can find a customer, cancel a subscription, issue a refund, void an invoice, update a payment method, and apply a coupon without needing guidance
• Enterprise platform familiarity. Experience with Bill.com, Tipalti, Coupa, or Ariba - or a clear track record of picking up new financial tools fast
• AI-native workflow. You use AI tools in your daily work to gather context, draft responses, and resolve ambiguous situations without escalation
• Process ownership. You actively build your own systems, working with templates, saved replies, and checklists to stay consistent under high pressure and volume
• Clear, professional written communication. You can act as the bridge between a frustrated customer and a complex backend process when needed - tone and clarity matter in those moments
• Strong judgment. You know what to fix now, what to flag, and what to document for next time

How We Work at Air

• Act like a driver: Take initiative and ownership without waiting to be told.
• Work in public: Share ideas openly, get feedback early, and collaborate across teams.
• Play to win: Aim high and bring creativity, adaptability, and focus to your work.
• Say the hard thing: Give and receive feedback with clarity and respect.
• Disagree and commit: Debate honestly, then align quickly to move forward together.

Benefits

Why Air?

• Growth and Impact: Join a rapidly scaling company with a mission to transform the creative ops space. Your work will have a direct, tangible impact on our ARR growth.
• Comprehensive Benefits: We offer competitive medical, dental, and vision insurance, along with dependent coverage. You’ll also enjoy a generous work-from-home stipend, professional development reimbursement, and unlimited vacation days.
• Commitment to Diversity: We believe in the power of diverse perspectives and strive to create an inclusive culture that welcomes individuals from all backgrounds and experiences.
• Competitive Compensation: The base salary for this position in Toronto is between CAD $62,000 - $100,000 + equity, commensurate with experience.

At Air, we’re committed to building a world-class team and helping every individual reach their full potential. If you're passionate about solving big problems and growing with an innovative company, we’d love to meet you!