Talent Operations Specialist

Air; Toronto; On-site; CAD 50,000 - 72,000; Full time

Benefits offered by this job

Unlimited vacation days

Work-from-home stipend

Professional development reimbursement

Medical, dental and vision insurance

Dependent coverage

Job summary

Air is a Toronto-based company looking for a Talent Operations Specialist to own end-to-end talent coordination, reporting to the Talent Manager. You’ll schedule interviews, optimize processes, and tell a clear hiring data story while supporting day-to-day talent operations.

You will manage ATS, postings, and recruitment analytics, collaborate with Talent, People Ops, and hiring managers, and contribute to branding and onboarding. In-office attendance is required at least 3 days per week.

Qualifications

• 1+ years in a people, talent, HR, project management or administrative role.
• Organized and detail-oriented; you can juggle multiple interview loops and open reqs at once without letting anything slip.
• Clear, professional communicator; you can coordinate a multi-stakeholder interview loop and follow up with everyone involved in the same day.
• Proactive by nature; you notice what's broken or inefficient and suggest fixes without prompting.
• (Nice to have) Comfortable working with data — pulling metrics and turning them into insights for hiring managers.
• (Nice to have) Familiarity with G Suite, Notion, and AI tooling — bonus points if you're already using AI tools to work faster.

Responsibilities

• Own interview scheduling and coordination across the full recruitment cycle, partnering with the Talent Lead and hiring managers.
• Be the point of contact for candidates; inform on timing, logistics, and next steps to ensure a strong candidate experience.
• Identify friction in talent process and tooling, proposing concrete improvements.
• Own our ATS, keeping it accurate and up to date as the single source of truth for every requisition.
• Draft and maintain job postings across our careers page and external job boards.
• Compile recruiting metrics and pull data analyses to understand what's working.
• Support onboarding logistics and compliance tasks for new hires.
• Contribute to talent branding and candidate-facing documentation.
• Support sourcing efforts and build pipeline for open roles.
• Build strong stakeholder relationships across departments.

Skills

Communication

Organizational skills

Proactive mindset

Stakeholder management

Tools

G Suite

Notion

AI tooling

Job description

Air is a Creative Ops System for creative teams. Our product automates the mindless tasks that creatives and marketers do every day to manage content and unlocks creativity through image recognition, automated versioning, and approval workflows. We launched in March 2021 and have raised +$70m from world-class venture capital groups including Avenir, Tiger Global, Headline Ventures, Lerer Hippeau, WndrCo, and Slack Ventures.

This role requires in-office attendance at least 3 days/week in Toronto.

The Role

As a Talent Operations Specialist, you'll own end-to-end talent coordination for Air, reporting directly to our Talent Manager. You’ll work with Talent, People Ops and hiring managers to keep every recruitment cycle moving smoothly. You'll be the person who makes sure interviews get scheduled, our processes and tooling is top notch, and our hiring data tells a clear story — while also owning day-to-day talent work that keeps the broader function running.

Core Responsibilities

Talent Coordination

• Own interview scheduling and coordination across the full recruitment cycle, partnering with the Talent Lead and hiring managers to keep candidates moving without delays or drop-offs.
• Be the point of contact for candidates throughout the interview process, keeping them informed on timing, logistics, and next steps to ensure a strong candidate experience.
• Identify friction in our talent process and tooling, and propose concrete improvements rather than waiting to be asked.

Talent Tooling & Analytics

• Own our ATS, keeping it accurate and up to date as the single source of truth for every requisition.
• Draft and maintain job postings across our careers page and external job boards.
• Compile recruiting metrics and pull together data analyses that help us understand what's working in our hiring process and what isn't.

Talent Support

• Support compliance tasks and onboarding logistics so new hires have a smooth, well-documented start.
• Contribute to talent branding and collateral, including our careers page and candidate-facing documentation.
• Support sourcing efforts as needed, helping build pipeline for open roles.
• Build strong stakeholder relationships across departments.

Requirements

• 1+ years in a people, talent, HR, project management or administrative role.
• Organized and detail-oriented; you can juggle multiple interview loops and open reqs at once without letting anything slip.
• Clear, professional communicator; you can coordinate a multi-stakeholder interview loop and follow up with everyone involved in the same day.
• Proactive by nature; you notice what's broken or inefficient and suggest fixes without being prompted.
• (Nice to have) Comfortable working with data — pulling metrics together and turning them into something a hiring manager or leader can actually use.
• (Nice to have) Familiarity with GSuite, Notion, and AI tooling — bonus points if you're already using AI tools to work faster and smarter.
• Everyone at Air plays to win, says the hard thing, and progresses every day while building genuine relationships.

How We Work at Air

• Act like a driver: Take initiative and ownership without waiting to be told.
• Work in public: Share ideas openly, get feedback early, and collaborate across teams.
• Play to win: Aim high and bring creativity, adaptability, and focus to your work.
• Say the hard thing: Give and receive feedback with clarity and respect.
• Disagree and commit: Debate honestly, then align quickly to move forward together.

Benefits

Why Air?

• Growth and Impact: Join a rapidly scaling company with a mission to transform the creative ops space. Your work will have a direct, tangible impact on [our ARR growth].
• Comprehensive Benefits: We offer competitive medical, dental, and vision insurance, along with dependent coverage. You’ll also enjoy a generous work-from-home stipend, professional development reimbursement, and unlimited vacation days.
• Commitment to Diversity: We believe in the power of diverse perspectives and strive to create an inclusive culture that welcomes individuals from all backgrounds and experiences.
• Competitive Compensation: The compensation range for this role is CAD $50,000 - $72,000 + equity, commensurate with experience.

At Air, we’re committed to building a world-class team and helping every individual reach their full potential. If you're passionate about solving big problems and growing with an innovative company, we’d love to meet you!