Billing Coordinator, Finance

AVENIR GLOBAL; Toronto; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

AVENIR GLOBAL is seeking a Billing Coordinator, Finance, in our Toronto office to drive the billing process by using problem-solving skills along with strong interpersonal and communication skills. The role requires collaborating with project management to ensure accurate client billing and timely payment tracking.

You will maintain financial data integrity, manage accounts receivable, and support monthly closing cycles while juggling multiple projects with strong time and priority management in

Qualifications

• College diploma in accounting or a relevant field.
• 2 years' experience in a billing / accounts receivable role or other related work.
• Experience with basic office practices and procedures, including the use of standard office technology.
• Strong, current and general computer skills including word processing, file management, database management and electronic mail.
• Strong skills with MS Office software, in particular Excel, Outlook and Word.
• Understanding of Maconomy, MediaOcean or other ERP accounting software, an asset
• Experience in the professional services industry, an asset

Responsibilities

• Manage billings for assigned accounts/clients monthly
• Ensure proper details are included on invoices per project manager instructions
• Work closely with the project management team to ensure billings are completed in a timely and accurate manner and in line with the billing instructions
• Ongoing communication/follow ups with project managers for outstanding purchase orders
• Ensure data integrity and accuracy in all financial systems
• Create, review and verify jobs created to make sure proper rates are charged for all consultants
• Record and reconcile client payments (Wire and Electronic Fund Transfer (EFT)) in accounting system
• Manage accounts receivable statements collection efforts in a timely and efficient manner
• Provide accurate and detailed comments for work in progress (WIP) evaluation and perform WIP reconciliation
• Assist the Finance department in meeting monthly short deadlines

Skills

Interpersonal communication

Time and priority management

Attention to detail

Team player

Education

College diploma in accounting or a relevant field

Tools

MS Office (Excel, Outlook, Word)

Maconomy

MediaOcean

ERP accounting software

Job description

AVENIR GLOBAL is seeking a Billing Coordinator, Finance, in our Toronto office to drive the billing process by using problem-solving skills along with strong interpersonal and communication skills. We're looking for someone who is dedicated, quick-thinking, and eager to grow.

The Role

Our future colleague will act as a key liaison between the finance and project management teams to ensure timely, accurate client billing and payment tracking. They will be responsible for maintaining financial data integrity, managing accounts receivable, and supporting the Finance department during monthly closing cycles. They must be able to take initiative, be action-oriented and collaborative, and enjoy analyzing information and using logic to solve problems. They should also have the capacity to juggle multiple projects with minimal supervision and have a strong time and priority management.

Responsibilities

You'll join our Finance team as a Billing Coordinator, where your main responsibilities will include:

• Manage billings for assigned accounts/clients monthly
• Ensure proper details are included on invoices per project manager instructions
• Work closely with the project management team to ensure billings are completed in a timely and accurate manner and in line with the billing instructions
• Ongoing communication/follow ups with project managers for outstanding purchase orders
• Ensure data integrity and accuracy in all financial systems
• Create, review and verify jobs created to make sure proper rates are charged for all consultants
• Record and reconcile client payments (Wire and Electronic Fund Transfer (EFT)) in accounting system
• Manage accounts receivable statements collection efforts in a timely and efficient manner
• Provide accurate and detailed comments for work in progress (WIP) evaluation and perform WIP reconciliation
• Assist the Finance department in meeting monthly short deadlines

Qualifications

• College diploma in accounting or a relevant field
• 2 years' experience in a billing / accounts receivable role or other related work
• Experience with basic office practices and procedures, including the use of standard office technology
• Strong, current and general computer skills including word processing, file management, database management and electronic mail
• Strong skills with MS Office software, in particular Excel, Outlook and Word
• Understanding of Maconomy, MediaOcean or other Enterprise Resource Planning (ERP) accounting software, an asset
• Experience in the professional services industry, an asset

Abilities

• Excellent interpersonal and communication skills to work effectively with diverse teams
• Good writing skills
• Capacity to juggle multiple projects with minimal supervision
• Strong time and priority management
• Independent and action-oriented
• Team player and collaborative
• Great attention to detail

Working conditions

• Hybrid role - Three days per week in our Toronto office
• A 35-hour work schedule per week

Why work at AVENIR GLOBAL?

• A competent, efficient and passionate team
• A positive and supportive work atmosphere
• A communicative manager who is close to their team, expects transparency and the best from their employees, is ready to offer support and open to questions
• A stable, fast-growing Canadian-owned communications firm, boasting numerous acquisitions over the past five years and established for 50 years and recognized in the market as a leader through its flagship brands such as NATIONAL
• Regular activities and events for employees

Who is AVENIR GLOBAL?

AVENIR GLOBAL is a Montreal-based holding and management company with an active operations mindset and a hands-on approach to all its investments. A global powerhouse of specialist communications firms, AVENIR GLOBAL has close to 1,000 staff and offices in 22 locations across Canada, the U.S., Europe and the Middle East, and ranks among the top 25 largest communication firms in the world.

In Canada, AVENIR GLOBAL owns NATIONAL Public Relations, the country's leading public relations firm with nine offices from coast to coast; and Time & Space, a leading media strategy, planning, execution, and insights agency. In the United States, AVENIR GLOBAL owns the integrated communication agency SHIFT Communications; and the public relations and communication company Padilla, which includes the brand consultancy Joe Smith and the food and nutrition affairs experts at FoodMinds. In Europe, AVENIR GLOBAL owns the strategic communications consultancy Madano and global insight and strategy firm Thinks, both based in London; as well as Hanover, one of the leading strategic communications and public affairs consultancies in Europe and the Middle East, with offices in London, Brussels, Dublin, Dubai, and Riyadh. The AVENIR GLOBAL network also includes the global healthcare communication agency AXON, with offices in London, Toronto, New York and Copenhagen; and London-based creative healthcare communications agency Cherry.

Please click here to read our Privacy Policy.

We thank you for your interest in this opportunity, however only candidates considered for an interview will be contacted. We are committed to employment equity and encourages applications from all qualified candidates.

Accessibility accommodations for candidates requiring them are available upon request.