Senior Analyst, Technology & Operations

Quantum Management Services Ltd; Toronto; Hybrid; CAD 48,000 - 52,000; Part time

Job summary

Quantum Management Services Ltd. is seeking a Senior Analyst, Technology & Operations in Toronto on a hybrid basis. The role focuses on IT invoice management, monthly accruals, inventory oversight, and financial reporting to support accurate month-end close and process improvement.

Collaboration with internal stakeholders and external vendors is essential. The ideal candidate holds a degree in Business/Finance with at least 3 years of relevant experience and strong Excel skills.

Qualifications

• University degree or college diploma in Business, Finance, Accounting, Supply Chain, or a related field.
• Minimum 3 years of relevant experience in financial operations, invoice processing, procurement, or inventory management.
• Working knowledge of accrual accounting and month-end processes.
• Proficiency in Microsoft Excel.
• Experience with ERP, procurement, or inventory management systems is an asset.

Responsibilities

• Review, validate, and track IT invoices, coordinate approvals, and resolve vendor payment inquiries.
• Prepare and reconcile monthly IT spend accruals to support accurate month-end close.
• Monitor inventory levels, purchasing activity, and replenishment needs in collaboration with internal teams.
• Reconcile inventory purchases against invoices and accruals, investigating and resolving discrepancies.
• Analyze spending, accruals, and inventory data to identify trends, variances, and cost optimization opportunities.
• Prepare financial and operational reports for leadership.
• Maintain accurate records and documentation to support audit readiness and cross-functional collaboration.

Skills

Analytical thinking

Communication skills

Attention to detail

Time management

Education

University/College degree in Business/Finance/Accounting/Supply Chain

Tools

Excel

ERP systems

Inventory management software

Job description

Position: Senior Analyst, Technology & Operations
Location: Toronto, ON (Hybrid)
Job Type: 6 months(potential for extension)
Salary: $35-$38/hr
Posting Type: Open Vacancy

Our client, a leading organization within the investment management industry, is seeking a Senior Analyst, Technology & Operations to support its technology-related financial and operational activities. This role will focus on IT invoice management, monthly accruals, inventory oversight, and financial reporting, while partnering with internal stakeholders and external vendors to ensure financial accuracy, operational efficiency, and continuous process improvement.

Key Responsibilities

• Review, validate, and track IT invoices, coordinate approvals, and resolve vendor payment inquiries.
• Prepare and reconcile monthly IT spend accruals to support accurate month-end close.
• Monitor inventory levels, purchasing activity, and replenishment needs in collaboration with internal teams.
• Reconcile inventory purchases against invoices and accruals, investigating and resolving discrepancies.
• Analyze spending, accruals, and inventory data to identify trends, variances, and cost optimization opportunities.
• Prepare financial and operational reports for leadership.
• Maintain accurate records and documentation to support audit readiness and cross-functional collaboration.

Qualifications

• University degree or college diploma in Business, Finance, Accounting, Supply Chain, or a related field.
• Minimum 3 years of relevant experience in financial operations, invoice processing, procurement, or inventory management.
• Working knowledge of accrual accounting and month-end processes.
• Strong analytical, problem-solving, organizational, and communication skills.
• Proficiency in Microsoft Office, particularly Excel.
• Ability to manage competing priorities, meet deadlines, and collaborate with internal stakeholders and external vendors.
• Experience with ERP, procurement, or inventory management systems is an asset.

This is a great opportunity to join a collaborative team, gain exposure to a variety of financial and operational activities, and contribute to process improvements. The role offers the chance to develop your skills, work with diverse stakeholders, and make a meaningful impact on day-to-day business operations.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.