Senior Analyst, Accounts Payable & Financial Operations

Quantum Management Services Ltd.; Toronto; Hybrid; CAD 65,000 - 90,000; Part time

Job summary

Quantum Management Services Ltd. in Toronto, ON is seeking a Senior Analyst to join Accounts Payable & Financial Operations on a contract, hybrid work arrangement. You will oversee vendor invoice processing, general ledger entries and month-end close activities.

The role emphasizes accuracy, ERP systems experience (Oracle), Excel proficiency and collaboration with finance and external partners. A post-secondary accounting or finance education and at least three years in accounting operations are

Qualifications

• Post-secondary education in Accounting, Finance, Business Administration or a related discipline.
• Minimum of 3 years of experience in accounting operations, accounts payable, financial operations or a related accounting position.
• Solid understanding of accounts payable, payment processing, general ledger accounting and month-end procedures.
• Experience preparing journal entries, completing reconciliations and working with financial reports.
• Strong Excel skills with financial data and accounting systems.
• Experience with ERP/Oracle Financials is an asset.

Responsibilities

• Support day-to-day accounts payable activities including vendor invoice processing and ledger entries.
• Coordinate domestic and international payment activities.
• Assist with cash management, including forecasting and banking administration.
• Support month-end close processes with journal entries and reconciliations.
• Reconcile general ledger, bank and accounts payable, investigate discrepancies.
• Collaborate with external accounting service providers for reporting across locations.
• Assist with audit requests by gathering documentation and information.
• Maintain accounting records and reports per internal controls.
• Collaborate with Finance to resolve payment issues and improve workflows.
• Participate in financial system initiatives and process improvement projects.

Skills

Attention to detail

Analytical abilities

Organizational skills

Time management

Communication

Interpersonal skills

Proactive collaboration

Education

Post-secondary education in Accounting/Finance/Business Admin

Tools

Oracle Financials

ERP/financial management systems

Microsoft Excel

Job description

Position: Senior Analyst, Accounts Payable & Financial Operations
Location: Toronto, ON - Hybrid
Job Type: Contract
Posting Type: Open Vacancy

Responsibilities

• Support day-to-day accounts payable activities, including vendor invoice processing, vendor account maintenance, payment coordination and general ledger entries.
• Coordinate domestic and international payment activities, ensuring transactions are processed accurately and in accordance with established procedures.
• Assist with cash management activities, including monitoring cash requirements, banking administration and cash forecasting.
• Support month-end accounting processes, including journal entries, accruals, adjustments, reclassifications and variance analysis.
• Complete general ledger, bank and accounts payable reconciliations, investigating discrepancies and ensuring accurate financial records.
• Work closely with external accounting service providers to support accurate recordkeeping and financial reporting across multiple business locations.
• Assist with internal and external audit requests, including gathering supporting documentation and preparing financial information.
• Maintain accounting records, operational reports and documentation in accordance with internal policies and established financial controls.
• Collaborate with Finance and other departments to investigate payment issues, address accounting inquiries and support operational requirements.
• Participate in financial systems initiatives and process improvement projects, identifying opportunities to enhance accuracy, efficiency and existing workflows.

Qualifications

• Post-secondary education in Accounting, Finance, Business Administration or a related discipline
• Minimum of 3 years of experience in accounting operations, accounts payable, financial operations or a related accounting position.
• Solid understanding of accounts payable, payment processing, general ledger accounting and month-end financial close procedures.
• Experience preparing journal entries, completing account reconciliations and working with financial reports.
• Strong Microsoft Excel skills, with confidence working with financial data and accounting systems.
• Experience with ERP or financial management systems; Oracle Financials experience is considered an asset.
• Strong attention to detail, analytical abilities and a practical approach to resolving discrepancies.
• Excellent organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong communication and interpersonal skills, with the ability to work effectively with colleagues and external business partners.
• A proactive, adaptable and collaborative approach, with an interest in improving processes and supporting operational efficiencies.

If you are an experienced accounting professional looking for an opportunity to further develop your skills within a reputable financial services organization, we would love to hear from you!