Senior Advisor, Reporting

Metrolinx; Ontario; On-site; CAD 85,000 - 120,000; Full time

Job summary

Metrolinx is seeking a Senior Advisor for Reporting to enhance governance and performance documentation for its Capital Program. This role involves improving reporting processes, managing project documentation, and supporting internal stakeholders. Candidates should possess strong analytical and leadership skills along with relevant educational qualifications.

Benefits

Inclusive work environment

Opportunities for diverse candidates

Qualifications

• Degree or equivalent in relevant field required.
• Experience in capital procurement in public sector preferred.
• Demonstrated ability to present and develop reports.

Responsibilities

• Lead the development of governance and performance documentation.
• Implement process improvements for management reporting.
• Coordinate documentation for executives and the Board of Directors.

Skills

Negotiation

Relationship Management

Communication

Problem Solving

Leadership

Planning

Education

Degree in Business Administration, Business Analytics, Engineering, Public Administration, Urban Planning

Tools

Microsoft Office

Power BI

Job description

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Job Description

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

Job Description

Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

At Metrolinx, equity, diversity and inclusion are essential to living our values of serving with passion, thinking forward and playing as a team.

Our Governance Reporting team is looking for a Senior Advisor to lead the development of governance and performance documentation, policies, processes, and tools to support the implementation of Metrolinx’s Capital Program.

What will I be doing?

• Implement and identify opportunities to improve processes, activities and outcomes that ensure high quality customer service to internal and external partners and stakeholders in the timely and accurate provision of management reports, analysis, and submissions.
• Participate in and/or lead internal project meetings, workshops, and committees to represent, enforce and educate on Reporting processes, procedures and best practices.
• Review and develop terms of reference and supporting documents for governance processes as required to ensure appropriate due diligence and provide excellent customer service to internal stakeholders on all governance-related matters
• Coordinate across multiple teams to ensure timely, high-quality, standardized, and consistent documentation is developed and provided to executives and the Board of Directors.
• Develop, review, monitor, and provide a high level of scrutiny to maximize the quality and accuracy of quarterly reports, and other Board reports prepared for internal and external distribution.
• Manage the development and reporting of project trending reports and status updates.
• Lead the identification, development, implementation, visual demonstration and reporting of various packages of Key Performance Indicators that will motivate positive change across the Capital Projects Group.
• Work closely and collaboratively with project teams, Procurement, Legal and other Metrolinx groups in the preparation of capital approval documentation.
• Provide analytical, editorial, research-based, and policy-informed advice to support all areas of the Capital Projects Group with contract-related approvals processes and documents.
• Support the procurement approval process (e.g. coordinate internal documentation to support the release and award of RFQs, RFPs, issuance of purchase orders, etc.).
• Coordinate with Investment Panel Office to monitor upcoming and current issues to ensure appropriate support and focus from required internal stakeholders is achieved.
  
  
  

What Skills and Qualifications Do I Need?

• Completion of a degree in Business Administration, Business Analytics, Engineering, Public Administration, Urban Planning or related field or a combination of education, training and experience deemed equivalent; A graduate degree would be an asset.
• Demonstrated relevant experience, preferably in capital procurement / improvement projects in a public sector/transportation, or private engineering environment.
• Experience developing and presenting reports.
• Ability to negotiate, consult with, facilitate, and manage partnerships.
• Strong relationship management skills.
• Excellent communication skills; both written and verbal
• Excellent problem-solving skills to navigate a dynamic work environment independently
• Strong leadership skills to lead process improvement projects start to finish, from scoping to analysis, planning, and implementation.
• Planning, research, analysis, problem solving, political acuity and diplomacy to advise senior officials on politically sensitive or contentious issues.
• Experience with Microsoft Office and Power BI would be an asset.
• Knowledge of Treasury Board, Ministry of Transportation of Ontario and Infrastructure Ontario policies and procedures would be an asset.
  
  
  

Don’t Meet Every Requirement?

If you’re excited about working with Metrolinx but your past experience doesn’t quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team.

We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.

Accommodation

We value the unique skills and experiences each person brings to Metrolinx and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Recruitment team know by contacting us at: 416-202-5601 or email [e-mail] .

Application Process

All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate.

For Internal applicants, with the recent implementation of the Internal Mobility Policy, the internal recruitment process has changed for non-union roles. Candidates must be in their current role for 12 months prior to applying for another role and each applicant must be in good standing (not participating in a Performance Improvement Plan). Please review all provisions of the policy before submitting your application.

Should it be determined that any background information provided is misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

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