Senior Administrative Coordinator

Lynde Institute for Dermatology & Lynderm Research Inc.; Markham; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established healthcare provider is seeking a Senior Administrative Assistant to join their dynamic team. This role involves supporting the clinic's operations through effective calendar management, scheduling, and communication. The ideal candidate will thrive in a fast-paced environment and possess strong organizational and interpersonal skills. You will play a crucial role in ensuring seamless operations, from managing clinical trial documents to coordinating meetings and travel arrangements. If you are passionate about contributing to a collaborative healthcare setting and possess a keen attention to detail, this opportunity is perfect for you.

Qualifications

• 1-2 years’ experience in a clinical or medical setting.
• Ability to work effectively within an inter-professional team.

Responsibilities

• Managing executive calendar and scheduling meetings.
• Handling correspondence and general clerical tasks.
• Coordinating travel arrangements and clinical trial documents.

Skills

Medical Terminology

Communication Skills

Time Management

Customer Service

Organizational Skills

Interpersonal Skills

Adaptability

Education

Bachelor of Science (BSc)

Bachelor of Arts (BA)

Tools

Electronic Medical Records (EMR)

OHIP Billing Platforms

Job description

4 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

The Lynde Institute for Dermatology is a full-service, multidisciplinary dermatology clinic under the care of our Medical Director, Dr. Charles W. Lynde. Our team of healthcare professionals includes dermatologists, family physicians, nurses, medical estheticians, and a plastic surgeon. Lynde Dermatology prides itself on providing scientific, evidence-based dermatology solutions for its patients. Our clinical team works collaboratively with our team of physicians to deliver the best care possible to our patients.

As a member of the clinical team, the Senior Administrative Assistant works cooperatively with all team members to support the clinic and its operations, including physicians and patients. The Senior Administrative Coordinator is directly responsible for executive calendar management including the Medical Director and Managing Partner. Schedule management is inclusive of clinic, travel, research and development, and consulting. Internal and external communications. The Senior Administrative Coordinator will report directly to the Medical Director and Managing Partner.

Qualifications:

• A Bachelor of Science (BSc) / Bachelor of Arts (BA) in a healthcare related field
• Minimum 1-2 years’ experience in a clinical or medical setting
• Knowledge of medical terminology and abbreviations
• Well-developed communication and interpersonal skills
• Excellent verbal and written communication skills
• Highly organized, detail-oriented, with strong time management capabilities
• Ability to adapt to a fast-paced environment
• High level of professionalism
• High level of proficiency in customer service
• Demonstrated ability to work effectively within an inter-professional team as well as independently
• Experience with Electronic Medical Records (EMR) platforms considered an asset
• Experience with Electronic Medical Records & OHIP billing platforms considered an asset

Responsibilities/Tasks:

• Handling correspondence, answering phones, taking messages, and relaying information.
• Managing end-to-end essential Clinical Trial Regulatory Documents and filing.
• Drafting, editing, publishing internal and external communications
• Assisting with general clerical tasks, such as sorting mail, ordering supplies, scheduling contractor services and maintaining office supplies.
• Scheduling and conducting meetings (virtual and in-person); inclusive but not limited to: Research & Development, Investigator Meetings, Site Qualifying Visits, Site Initiation Visits, Close Out Visits, Industry Consultancy, Advisory Boards, Consultancy Meetings, Touchpoints, Speaking Engagements
• Scheduling and booking travel inclusive but not limited to: Airfare, Ground Transportation, Accommodations, Conference Registration
• Available to work Monday through Friday

Compensation:

• Remuneration will be assessed and offered based on education level, clinical experience, and applicable skillsets
• Hourly base pay and vacation pay following a bi-weekly pay schedule

We thank all candidates for their interest, however only those considered for an interview will be contacted.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Hospitals and Health Care