Senior Administrative Assitant

Vail Resorts; Whistler; On-site; CAD 30,000 - 36,000; Full time

Benefits offered by this job

Ski passes

Employee discounts

Wellness benefits

Training & development

Referral program

RSP options

Employee assistance program

Job summary

Vail Resorts is seeking administrative staff for the Whistler Blackcomb Patrol during winter 2026/27. The role supports department administration, payroll, purchasing, and scheduling, with office and on-mountain duties in a fast-paced resort setting.

Starting wage is $22.09–$25.99/hr, with full-time hours during the winter season. This position requires strong organizational skills, confidentiality, and familiarity with resort policies; a BC driver’s license is essential.

Qualifications

• Confidentiality and good judgment.
• Capable of establishing priorities and managing the resulting workload.
• Must have strong organizational and management skills.
• Must have excellent written and communication skills.
• Familiarity with Whistler/Blackcomb policies and procedures is an asset.
• Ski Industry experience is an asset.
• Must have competent knowledge in computer programs, including Word, Excel, and Accounting Software
• The ability to work independently with little direction
• Must be flexible as the work schedule may vary
• Valid B.C. Driver’s License and satisfactory driver’s abstract

Responsibilities

• Provide department administration, office oversight, company compliance, and purchasing support.
• Administer Patrol database record-keeping program, including incident data entry, company compliance, training tracking, etc.
• Responsible for payroll, purchasing, expense reports, and invoice reconciliation.
• Work in both office and mountain settings.
• Scheduling assistance and reporting for OT and tracked expenses.
• Coordinate information regarding company updates and annual processes including EES, reviews and daily pre-shift updates.
• Track recognition program usage for the department.
• Enter purchase orders, code invoices and coordinate with procurement to research supplies and new vendors.
• Coordinate uniforms and tools.
• Daily quality assurance checks of scheduling on mountain Patrollers.
• Assist with dispatching duties during busy periods.

Skills

Confidentiality

Prioritization

Organization

Communication

Policy familiarity

Ski industry

Word/Excel

Accounting software

Independent worker

Flexible schedule

BC driver’s license

Tools

Word

Excel

Accounting Software

Job description

Now hiring for winter 2026/27 - Cooks, Drivers, Instructors & more.

Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.

With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free Epic pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.

• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• RSP Options (after 12 months or 2000 cumulative hours of service)
• Employee Assistance Program
• Excellent training and professional development
• Referral Program

Full Time roles are eligible for the above, plus:

• Health Insurance; Medical Insurance, Dental Insurance, and Vision Insurance plans (for eligible seasonal employees after working 500 hours)
• Critical Illness and Accident plans

Job summary: To provide administrative and emergency dispatch support to the Whistler Blackcomb Patrol.

What you’ll be doing:

This position provides department administration, office oversight, Company compliance, and purchasing support. Administrator of Patrol database record-keeping program, which includes incident data entry, Company compliance, training tracking, etc. Responsible for payroll, purchasing, expense reports, and invoice reconciliation. This position requires working in office and mountain settings.

Job Specifications:

• Starting Wage: $22.09/hr - $25.99/hr
• Employment Type: Winter Seasonal 2026/2027
• Shift Type: Full Time hours available
• Minimum Age: At least 18 years of age
• Housing Availability: No
• WorkDay HR time keeping;
• Coupa – Purchasing supplies and services;
• Risk Consol data entry for employee reports of injury;
• Personnel Administration – Payroll, assist with on-boarding &off-boarding coordination, employee files, training records, uniforms & gear;
• Office Administration – Phone, radios, copy and fax machines, scanning, record keeping, office supplies, correspondence, manufacturer and supplier info, service bulletins;
• Scheduling assistance;
• Generate reporting for OT and tracked expenses;Help coordinate information regarding company updates and annual processes including EES, reviews and daily pre-shift updates;
• Track and monitor recognition program usage for department;
• Enter purchase orders, code invoices and coordinate with procurement to research supplies and new vendors;
• Coordination of uniforms and tools.
• Daily quality assurance check of scheduling on mountain Patrollers;
• Assist with dispatching duties during busy periods.

Qualifications:

• Confidentiality and good judgment.
• Capable of establishing priorities and managing the resulting workload.
• Must have strong organizational and management skills.
• Must have excellent written and communication skills.
• Familiarity with Whistler/Blackcomb policies and procedures is an asset.
• Ski Industry experience is an asset.
• Must have competent knowledge in computer programs, including Word, Excel, and Accounting Software
• The ability to work independently with little direction
• Must be flexible as the work schedule may vary
• Valid B.C. Driver’s License and satisfactory driver’s abstract

In completing this application, and when submitting related documentation, applicants may redact information that identifies their age, date of birth, and/or dates of attendance at or graduation from an educational institution.

We follow all federal, state, and local laws including restrictions on child/minor labor. Minors hired into this position will not be asked or permitted to engage in any activities restricted to adult workers.

Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.