Senior Administrative Assistant - Marketing

O2E Brands; Vancouver; Hybrid; CAD 65,000 - 75,000; Full time

Benefits offered by this job

Profit Sharing Program

Extended Health & Dental Benefits

Generous Paid Time Off

Hybrid Work Environment

Professional Development Opportunities

Health and Wellness Programs

Job summary

O2E Brands is seeking a Senior Administrative Assistant to support our Marketing leadership, including the CMO and two Vice Presidents, in a hybrid Vancouver environment.

You’ll manage complex calendars, coordinate travel and expenses, and drive smarter administrative work using AI and tech tools. A proactive, organized, service-minded professional with strong communication will thrive here.

Qualifications

• Proven experience supporting senior leaders in a fast-moving environment.
• Strong calendar management and handling competing priorities.
• Proactive, anticipates needs and solves problems before asked.
• Excellent organization with attention to detail and big-picture focus.
• Clear written and verbal communication with leaders at all levels.
• Discretion handling confidential information.

Responsibilities

• Keep Our Leaders One Step Ahead by proactively managing complex calendars for the CMO and VPs.
• Be the Connector by building relationships across Marketing and the organization.
• Make Meetings Matter by coordinating leadership meetings and events end-to-end.
• Own the Details of travel, expenses, inbox support, and documentation.
• Keep Things Moving by tracking priorities, deadlines and ad hoc projects.
• Make Work Smarter by exploring AI and automation to improve efficiency.
• Pitch In with coverage and collaboration when needed.

Skills

Calendar management

Senior leader support

Proactive mindset

Organization & detail

Written & verbal communication

Discretion

Collaborative mindset

AI curiosity

Problem solving

Travel coordination

Service mindset

Cross-functional collaboration

Tools

Google Workspace

Job description

Job Category: People & Business Enablement

Requisition Number: SENIO002431

• Posted : August 18, 2026
• Full-Time

Locations

Showing 1 location

Description

1-800-GOT-JUNK? is looking for a highly organized, proactive and collaborative Senior Administrative Assistant to support our Marketing leadership team, including our Chief Marketing Officer and two Vice Presidents.

This is a role for someone who genuinely loves making things work better. You anticipate what’s needed, bring order to busy schedules, connect dots others may miss, and take pride in making the people and team around you more effective.

You’ll be an important partner to our Marketing leaders and part of a collaborative administrative team across 1-800-GOT-JUNK?. We’re looking for someone who is naturally curious about better ways of working—including how AI and emerging technology can make administrative work smarter, simpler and more efficient.

If you’re the person who is always thinking 'I’ve got this' and gets genuine satisfaction from making someone else’s day easier, you’ll fit right in.

A DAY IN THE LIFE

Keep Our Leaders One Step Ahead: Proactively manage complex calendars for our CMO and two VPs, understanding priorities, anticipating conflicts and ensuring their time is focused where it matters most.

Be the Connector: Build strong relationships across Marketing, our administrative community and the broader organization. Coordinate across leaders and teams, keep communication flowing and make it easier for people to work together.

Make Meetings Matter: Coordinate leadership meetings, team huddles, offsites and events from end to end- ensuring the right people, information and logistics come together and following through on actions when needed.

Own the Details: Coordinate travel, expenses, executive inbox support, documentation and other day-to-day administration with accuracy, discretion and a high degree of follow-through.

Keep Things Moving: Track priorities, deadlines and action items; anticipate what leaders will need next; and step into ad hoc projects where an extra set of capable hands can make a difference.

Make Work Smarter: Look for opportunities to simplify and improve how we work. Experiment with AI, automation and technology to reduce manual work, improve organization and create more efficient administrative systems.

Pitch In: We have a collaborative administrative team and believe strongly in helping one another. Provide coverage when needed, share what works and jump in when you see an opportunity to help—whether or not it sits neatly within your job description.

WHAT YOU BRING TO THE TEAM

• Proven experience supporting senior leaders in a fast-moving environment.
• Strong calendar management skills and the ability to confidently navigate multiple leaders, competing priorities and frequent change.
• A proactive mindset—you anticipate needs rather than waiting to be asked.
• Exceptional organization and attention to detail, without losing sight of the bigger picture.
• Strong written and verbal communication skills and confidence interacting with leaders at all levels.
• High judgment and discretion when handling confidential or sensitive information.
• A collaborative, low-ego approach and a genuine willingness to help others succeed.
• Comfort with Google Workspace and an interest in continuously finding smarter ways to use technology.
• Curiosity about AI and automation and enthusiasm for applying new tools to everyday work.
• Strong problem-solving skills—you’re resourceful, calm under pressure and rarely stopped by 'I don't know.'
• Experience coordinating travel, meetings, events, expenses and administrative projects.
• Most importantly, a service mindset. You take pride in being dependable, making things easier and leaving things better than you found them.

HYBRID WORK ENVIRONMENT

Team members in our Vancouver, Toronto, and Kansas City Junktion Hubs follow a hybrid work model that balances flexibility with in-person collaboration. Employees are expected to work from the office several days each month, with scheduled team collaboration and company connection days to support alignment, teamwork, and business priorities.

COMPENSATION & BENEFITS

• Competitive Salary: $65,000-$75,000K (Actual salary offered will be commensurate with education, experience and internal parity)
• Total Compensation Package designed to support your financial, personal, and professional well-being. This includes:
• Participation in our Company Profit Sharing Program
• Comprehensive Extended Health & Dental Benefits
• Generous Paid Time Off, including annual vacation and personal days
• Hybrid Work Environment, offering flexibility to work both remotely and from our corporate offices
• Professional Development Opportunities to support ongoing career growth
• Access to Health and Wellness Programs
• Speak to us to learn more about what we offer

THE HIRING PROCESS

• Pre-Screen - Let's talk about your experience, goals & excitement for this role!
• Interviews - Two or more interviews with different team members, including structured competency & scenario-based questions
• Presentation/Assessment
• We use audio recording transcription for our interview practices

ABOUT US

Did you know O2E Brands has been voted one of the Best Workplaces in Canada 15 times!? Take a sneak peek into why that is, here: (YouTube) Check us out on social!

At O2E Brands, we know that great talent comes in many forms, and we want to meet you at your best. We value diversity and inclusivity. We will provide reasonable accommodations to applicants with disabilities at any time throughout the recruitment and selection process upon request.

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