Facilities Administrator

CAAT Pension Plan; Toronto; On-site; CAD 53,000 - 62,000; Full time

Benefits offered by this job

Total Rewards program

Wellness incentives

Competitive compensation

Job summary

CAAT Pension Plan is seeking a Facilities Administrator to join the Office Services team. This role focuses on maintaining a safe, welcoming office environment, coordinating maintenance, and serving as back-up for reception and mail services.

The ideal candidate holds a college diploma in office administration or facilities management with 3+ years’ progressive experience and strong Microsoft Office skills.

Qualifications

• College diploma in office administration or facilities management.
• Minimum of 3 years’ progressive office facilities support experience.
• Strong organizational skills and attention to detail.
• Proven problem-solving ability with limited supervision.
• Proficient in Microsoft Office including Word, Excel, Outlook and SharePoint.
• Excellent verbal and written communication with internal and external stakeholders.

Responsibilities

• Provide a full range of facilities maintenance support to maintain a safe, functional, and clean office environment.
• Coordinate maintenance with external contractors and landlords.
• Keep meeting rooms, kitchens, and workspaces tidy throughout the day.
• Monitor inventory and order stationery and kitchen supplies.
• Process facilities-related invoices and manage service tickets.
• Perform office moves and rearrangements as needed.
• Oversee catering setup and meeting room preparation for events.
• Serve as back-up for reception and mail duties.
• Support health and safety committees as needed.

Skills

Office administration

Facilities management

Microsoft Office

Communication

Education

College diploma in office administration or facilities management

Tools

SharePoint

Outlook

Word

Excel

Job description

At CAAT, we’re passionate about what we do. And it shows!

Here, you’ll find a cultural spark in everything we do – from the way we partner with members and employers, to the way we work, collaborate, and grow. It doesn’t just feel different at CAAT. It is different. We’re one of the fastest-growing pensions in the country for a reason. We challenge the status quo, making a real impact on the hundreds of employers we serve – from education institutions to major corporations and household brands. And we’re just getting started. Driven by core values and a shared purpose, we’re fierce champions for better retirement security, known for our can-do culture where everyone plays a role in bringing our vision to life. If this sounds like a fit, we’d love you to be a part of it.

About the Role:

We are seeking a Facilities Administrator for our Office Services team. Reporting to the Manager of Office Services, the successful incumbent will provide essential support to CAAT’s core business operations, ensuring a safe, comfortable, and welcoming work environment. This includes catering support, hospitality, keeping the office neat and tidy throughout the day, providing cleaning services when needed, and acting as a primary back-up for reception and mail services.

As the Newest Member of our Team, You’ll:

• Provide a full range of facilities maintenance support services for office premises & Plan staff which includes maintaining a safe, functional, and clean office environment.

• Coordinate and oversee regular maintenance activities with external contractors including landlord for repairs and maintenance.

• Keep all areas of the office including all meeting rooms, kitchen areas and workspaces tidy and clean throughout the day.

• Monitor inventory, organizing stock, and order all stationery and kitchen supplies.

• Assist with keeping track and processing facilities-related invoices.

• Perform office/desk moves, including clearing out vacated workstations.

• Assist with managing the service ticketing system.

• Oversee meeting room and catering set-up and clean-up, including arranging furniture for all internal and external meetings and events.

• Serve as primary back-up for reception, including covering all breaks, lunches, and absences, and performing all related duties such as sorting and date-stamping incoming mail and sending out local and national courier packages.

• Be an active member and ensure compliance with the Plan’s Joint Health & Safety committee & Life Safety team.

To Succeed, You Bring:

• College diploma in office administration or facilities management.

• A minimum of 3 (three) years’ experience of progressive office facilities support

• Self-motivated, well-organized approach, attention to detail, the ability to manage priorities effectively.

• Strong problem-solving skills and the ability to independently with limited supervision

• Experience with Microsoft Office programs including Word, Excel, Outlook and SharePoint.

• Excellent oral and written skills with the natural ability to build instant connections with internal & external stakeholders.

The target hiring salary for this position is $52,600 – $61,800. Placement within our salary range will be based on factors such as internal equity, market conditions, and the candidate’s experience, skills, and qualifications relevant to the role.

At CAAT, we believe innovation, passion, and purpose are ingredients for a great work environment. We’re incredibly proud of our people and the remarkable impact they have as catalysts for change. We’re committed to attracting and keeping great talent, which means competitive compensation, exceptional benefits, and an environment where people can grow and thrive. When you work with CAAT, you’ll enjoy:

• Opportunities to Build a Better You: We never stand still. As we grow, so do you. Enjoy a place that provides endless opportunities to learn and master your skills while cultivating new ones.

• Comprehensive & Holistic Care: Be at your best with a Total Rewards program that feeds and prioritizes your physical, mental, and financial wellness. From flexible work arrangements, comprehensive benefits to wellness incentives, and a defined benefit pension plan – we have you covered.

• A Place to Collaborate and Win: We’ve built a lively environment where creativity and open communication thrive. It’s why we’re consistently recognized as one of ‘Canada’s Most Admired Corporate Cultures’, one of ‘Greater Toronto’s Top Employers’, and one of the ‘Best Places to Work’.

• Work that Truly Matters. You’re giving Canadians the opportunity for better retirement security, and organizations the chance to do more.
  

If you believe that Canadians deserve a future where a secure lifetime retirement income contributes to their financial and overall well-being, then CAAT could be the right fit for you. Start your journey with us today.

Learn more about us by visiting www.caatpension.ca/careers

No artificial intelligence tools are used to screen, assess, or select applicants for this position. Artificial intelligence tools may be used to help recruiters identify potential candidates on external platforms. All hiring decisions are made by human reviewers.

Diversity, Equity, Inclusion, and Belonging (DEIB):

DEIB at CAAT means we respect and value the broadest range of experiences, geographies, gender, ethnicities, backgrounds, and perspectives as key elements of our culture. Our vision is to provide an environment where employees can bring their best, professional, authentic, selves to work.

CAAT Pension Plan is an equal opportunity employer, and we will accommodate any needs under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact us at [e-mail] or call Human Resources at 416-673-9000 for assistance.

Vacancy:

This posting is for an existing vacancy