Senior Administrative Assistant

Aplin; Edmonton; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a skilled Senior Administrative Assistant to support C-suite executives in a dynamic environment. This role, based in vibrant Downtown Edmonton, involves coordinating board meetings, managing administrative tasks, and ensuring smooth office operations. With a focus on detail and communication, the ideal candidate will thrive in a fast-paced setting, showcasing their expertise in Microsoft Office and exceptional organizational skills. This position offers the potential for growth, with the opportunity to transition to a permanent role. If you are proactive, adaptable, and eager to contribute to a professional team, this is the perfect opportunity for you.

Qualifications

• Minimum 10 years in administrative support, including experience with C-suite executives.
• Proficiency in Microsoft Office Suite, especially Word and Excel.

Responsibilities

• Prepare board agendas and assist in updating related board packages.
• Handle mail, manage records, and perform online bank deposits.
• Coordinate catering for meetings and provide meeting minutes.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Mail Merge

Communication Skills

Detail-oriented

Job description

Senior Administrative Assistant (BH-213519)

Location: Edmonton, Canada
Sector: Admin & Secretarial
Salary: Commensurate with experience

Our client, a leader in their field, is looking for a talented Senior Administrative Assistant with Executive Assistant (EA) experience to join our Edmonton office for a 3-month term starting ASAP. This role may be extended or transition into a permanent position.

Reporting to the Chief Operating Officer (COO) and working closely with the Corporate Secretary, the successful candidate will play a key role in supporting C-suite executives in a fast-paced, professional environment.

This position will sit at the reception desk, with limited foot traffic, and requires a highly adaptable, proactive, and detail-oriented individual with mail merge experience.

Responsibilities:

Board & Meeting Coordination:

• Prepare subsidiary board agendas and assist in updating related board packages.
• Assist with management meeting materials and draft agendas.
• Provide minutes, distilling key points from discussions.
• Coordinate catering for meetings.

Administrative Support:

• Handle mail (opening, sorting) and perform online bank deposits.
• Proofread documents, compose emails, and manage records.
• Monitor and replenish office and kitchen supplies.
• Process credit applications and manage filing systems (physical and digital).
• Mail merges for mass communications.

Requirements:

• Experience: Minimum 10 years in administrative support, including experience with C-suite executives.
• Technical Skills:
  • Proficiency in Microsoft Word, including corporate templates, multi-level styles, section breaks, tables, and mail merges.
  • Intermediate Microsoft Excel skills: creating formulas, managing data, and sorting.
  • Strong Microsoft Outlook capabilities.
  • Ability to convert Word documents to PDF.
• Soft Skills:
  • Exceptional verbal and written communication skills.
  • Detail-oriented with strong proofreading abilities.
  • Able to work independently and manage a busy workload.
  • Positive, flexible, and eager to learn.

Office Hours: 8:00 AM – 5:00 PM, with a 1-hour unpaid lunch.
Location: Downtown Edmonton, with excellent transit options (parking not provided).

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.