Senior Administrative Assistant

NorQuest College; Edmonton; On-site; CAD 49,000 - 66,000; Full time

Job summary

An established educational institution is seeking a Senior Administrative Assistant for a 10-month term position. This role provides essential support to the Dean and Vice Dean, managing workflows, coordinating communication, and enhancing divisional efficiency. Ideal candidates will have a diploma in Office Administration and experience in a similar environment. Join a dynamic team where your organizational skills and attention to detail will contribute to the success of the division's objectives. This position offers an exciting opportunity to engage with diverse stakeholders and support impactful projects.

Qualifications

• 3-5 years of senior administrative experience in a post-secondary environment.
• Supervisory or leadership experience is an asset.

Responsibilities

• Manage workflows and approvals for the Dean and Vice Dean.
• Communicate with stakeholders and organize events and meetings.
• Research and resolve issues to support divisional operations.

Skills

Microsoft Office

Communication Skills

Interpersonal Skills

Problem-solving

Multitasking

Education

Diploma in Office Administration

Job description

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Base pay range

CA$49,129.00/yr - CA$65,130.00/yr

Position Overview

This is a 10-month term position supporting the Dean and Vice Dean of ASI and Student Services. The role involves high-level support to processes, operations, strategy, engagement, committees, and communication within a large division. Responsibilities include managing workflow approvals, coordinating communication and meetings, and responding to inquiries efficiently.

Key Responsibilities

1. Manage workflows, scheduling, and approvals for the Dean and Vice Dean, including handling inquiries and providing responses.
2. Communicate professionally with stakeholders, manage divisional marketing, and organize events and meetings.
3. Research and resolve issues, maintain accurate data, and support divisional operations and projects.
4. Develop processes to improve efficiency and support the division's goals.
5. Coordinate events, supervise administrative WIL students, and support staff training and operations.
6. Build and maintain internal and external relationships to support divisional objectives.

Qualifications

• Diploma in Office Administration or equivalent.
• 3-5 years of senior administrative experience, preferably in a post-secondary environment.
• Supervisory or leadership experience is an asset.
• Proficiency in Microsoft Office applications.

Desired Skills

• Self-motivated, with sound judgment and high accuracy.
• Ability to multitask, prioritize, and think critically.
• Strong attention to detail, editing skills, and professionalism.
• Excellent communication, interpersonal, research, and relationship-building skills.
• Analytical, problem-solving, and planning skills.

Additional Details

Salary: CA$49,129 - CA$65,130 annually, based on experience and education, under the AUPE Collective Agreement.

Employment Details

• Seniority level: Entry level
• Type: Temporary
• Functions: Administrative, Customer Service, Project Management
• Industries: Education, Office Administration, Support Services