Senior Administrative Assistant

ECL Group of Companies; Edmonton; À distance; CAD 30 000 - 39 000; Temps partiel

Résumé du poste

ECL Group of Companies in Edmonton is seeking a Senior Administrative Assistant to provide high-level support to a membership program during a busy period. The role emphasizes anticipating needs, managing priorities, and delivering polished work with minimal direction.

You will work from home within the Edmonton region, with equipment provided. Immediate availability is preferred, and prior experience in regulatory or professional associations is a strong asset.

Qualifications

• Post-secondary education in office administration, business or a related field is an asset.
• 5+ years of experience in a senior administrative or executive support role.
• Experience within a regulatory body, professional association or membership-based organization preferred.

Responsabilités

• Provide high-level administrative support to a program area and manage day-to-day operations.
• Coordinate schedules and meetings, maintain records and tracking documents.
• Draft, edit and format memos and correspondence for members and colleagues.
• Support the program manager with information gathering and material preparation.

Connaissances

MS Office 365

Writing & editing

Remote work

Discretion

Time management

Organization

Formation

Post-secondary education in office administration or related field

Outils

Word

Outlook

Excel

Teams

Description du poste

Location: 11010 - 142 Street, Edmonton, T5N 2R1, Al

Type: | Work From Home (Edmonton region) | Temporary | 1 to 2 months

About Our Client

Our client is a well-established Alberta organization that serves and supports a large professional membership. Its work is grounded in accountability, fairness and service to members and the public, and its teams take pride in getting the details right. The organization is in the middle of an important membership initiative and is looking for an experienced administrative professional to step in quickly and help keep things moving.

This is a great opportunity for a capable senior administrator who enjoys hitting the ground running. You’ll be working closely with a leader who sets a high bar and values someone who can anticipate needs, manage competing priorities and produce polished work with minimal direction. Your contribution will have a direct and visible impact on a key program area during a busy period.

Key Responsibilities

As the Senior Administrative Assistant, you will provide reliable, high-level administrative support to a program area, helping the team maintain momentum on a significant project while ensuring communications and day-to-day operations run smoothly.

Program Administration

• Provide day-to-day administrative support to the membership program area, keeping work organized and deadlines on track.
• Coordinate schedules, meetings and follow-ups so the team can stay focused on project priorities.
• Maintain accurate records, files and tracking documents in line with the organization’s standards and confidentiality requirements.

Communications and Document Preparation

• Draft, edit and format memos, notices and correspondence that are clear, accurate and professional.
• Prepare advertisements and informative materials for members, ensuring content is consistent and easy to understand.
• Proofread documents carefully to make sure everything leaving the program area reflects well on the organization.

Project and Leadership Support

• Support the program manager with gathering information and preparing materials as needed.
• Use sound judgement to prioritize work and flag issues early, helping the team meet its goals during a period of transition.

Qualifications

To succeed in this role, candidates should demonstrate:

Education & Experience:

• Post-secondary education in office administration, business or a related field is an asset.
• 5+ years of experience in a senior administrative or executive support role.
• Experience working within a regulatory body, professional association or membership-based organization is strongly preferred.

Technical Skills:

• Advanced proficiency in Microsoft Office 365, including Word, Outlook, Excel and Teams.
• Strong writing, editing and formatting skills for business correspondence and member communications.
• Comfort working independently in a remote environment using virtual collaboration tools.
• Excellent attention to detail and a high standard of quality in every deliverable.
• Discretion and professionalism when handling confidential information.
• A proactive, adaptable approach with the ability to learn quickly and contribute from day one.
• Strong organizational and time management skills, with the ability to balance shifting priorities.
• This is a work from home role during set core hours of 8:00 a.m. - 4:30 p.m. Work equipment will be provided by the client.
• Candidates must be based in or near Edmonton to support equipment setup.
• Immediate availability is preferred.