Administrative Assistant

Bombardier; Saint-Laurent-de-l'Île-d'Orléans; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Dental, medical, life insurance, and ∙

Retirement savings plan

Employee Assistance Program

Job summary

Bombardier is seeking an Administrative Assistant to provide confidential support to Directors at the Marcel-Laurin Plant. You will handle complex administrative tasks, manage day-to-day activities and files, and coordinate meetings and reservations.

Proficiency in MS Office and strong written and spoken English and French are required. The role involves handling production line support and preparing various documents and reports in a dynamic manufacturing environment.

Qualifications

• College diploma in office management or equivalent.
• Minimum three years of relevant experience.
• Fully bilingual in English and French, spoken and written.

Responsibilities

• Provide confidential administrative support to the Directors.
• Accomplish complex administrative tasks requiring understanding of business activities.
• Manage day-to-day activities and files; coordinate meetings and reservations.
• Produce letters, documents, presentations, reports, and graphics with office software.
• Update data for reports and KPIs; recommend process improvements.
• Support production line and plant operations administration.

Skills

Office administration

Bilingual (English & French)

MS Office proficiency

Education

College Diploma in Office Management

Tools

Word processing

Excel

PowerPoint

Databases

Job description

When applicable, Bombardier promotes flexible and hybrid work policies.

At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it all, and defining excellence, together.

Working at Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what's possible in our industry and beyond. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise.

With our employees’ well-being top of mind, we offer a comprehensive and competitive Benefits Program, which includes the following:

• Insurance plans (Dental, medical, life insurance, disability, and more)
• Retirement savings plan
• Employee Assistance Program

What are your contributions to the team?

• Provide confidential administrative support to the Directors
• Accomplish complex administrative tasks, which require a thorough comprehension of the business activities and practices.
• Manage situations or solve ambiguous problems requiring a good judgment.
• Manage and follow day-to-day activities and files.
• Manage agenda & coordinate meetings, appointments, and reservations.
• Produce letters, documents, presentations, reports and graphics that require an extended knowledge of several office software.
• Compile and update data for various reports on the department activities (labor, key performance indicator, dashboard, etc.).
• Recommend process improvements.
• Ensure that the files are up to date, verify and approve the current service expenses and update financial documents. See that requirements and internal guidelines are respected.
• Take responsibility for certain projects, including support for plant operations
• See to the filing system and document management.
• Filter incoming calls and follow up on various information requests pertaining to the department.
• Order various office supplies related to the teams
• Create and follow-uup purchase orders for various suppliers
• Provide support for various requests related to the production line
• Prepare and follow-up unionized labors in various software systems

How to thrive in this role?

• Youhave a college Diploma in office management or the equivalent.
• Youhave minimum three (3) years of relevant experience.
• You are result orientated and able to work with minimum supervision.
• You are able to work well under pressure and able to multi-task in a fast-paced while keeping a positive and proactive attitude.
• You have extended knowledge of computer applications, word processing, spreadsheet, database, and presentation software.
• You are fully bilingual, English and French, spoken and written.

Please note: You don’t need all the skills, knowledge, and experience listed to apply for this position. We’re not looking for the perfect candidate, we’re looking for great talent and passionate individuals.

Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age, immigration status, disability or other applicable legally protected characteristics to apply.

Job Administrative Assistant

Primary Location Marcel-Laurin Plant 1

Organization Aerospace Canada

Shift Day job

Employee Status Regular

Requisition 16225 Administrative Assistant