Senior Administrative Analyst - Budget & Accounts Payable

State of New Jersey; Quinte West; On-site; CAD 128,000 - 185,000; Full time

Job summary

PowerLines is seeking a seasoned analyst to review and improve administrative and financial procedures within a state-related environment. The role supports analysis, reporting, and recommendations for process improvements in accounts payable and related areas.

The position requires extensive experience in budgetary analysis, procurement controls, and the use of public sector financial systems. Collaboration with vendors, program staff, and state agencies is essential.

Qualifications

• Seven (7) years of professional experience in budget, administration, or related fields.
• Bachelor's degree with 3 years of relevant experience.
• Master's degree in Public Administration, Business Administration, Economics, Finance, or Accounting with 2 years’ experience.

Responsibilities

• Process and review invoices and payments in compliance with state regulations.
• Analyze accounts payable transactions and resolve payment discrepancies.
• Ensure timely vendor payments and maintain accurate financial records.
• Utilize financial systems such as NJCFS, NJSTART, and MACSE.
• Coordinate with vendors, program staff, and state agencies on payment matters.
• Prepare reports and documentation for management and audits.
• Maintain compliance with fiscal policies, procurement procedures, and internal controls.
• Assist in improving accounts payable processes and provide guidance to staff.
• Prepare clear, sound, accurate statistical reports with findings and recommendations.
• Maintain records and files.

Education

Bachelor's degree

Master's degree

Job description

PowerLines is seeking a seasoned analyst to review and improve administrative and financial procedures within a state-related environment. The role supports analysis, reporting, and recommendations for process improvements in accounts payable and related areas.

The position requires extensive experience in budgetary analysis, procurement controls, and the use of public sector financial systems. Collaboration with vendors, program staff, and state agencies is essential.