Administrative Analyst 3

State of New Jersey; Quinte West; On-site; CAD 128,000 - 185,000; Full time

Job summary

PowerLines is seeking a seasoned analyst to review and improve administrative and financial procedures within a state-related environment. The role supports analysis, reporting, and recommendations for process improvements in accounts payable and related areas.

The position requires extensive experience in budgetary analysis, procurement controls, and the use of public sector financial systems. Collaboration with vendors, program staff, and state agencies is essential.

Qualifications

• Seven (7) years of professional experience in budget, administration, or related fields.
• Bachelor's degree with 3 years of relevant experience.
• Master's degree in Public Administration, Business Administration, Economics, Finance, or Accounting with 2 years’ experience.

Responsibilities

• Process and review invoices and payments in compliance with state regulations.
• Analyze accounts payable transactions and resolve payment discrepancies.
• Ensure timely vendor payments and maintain accurate financial records.
• Utilize financial systems such as NJCFS, NJSTART, and MACSE.
• Coordinate with vendors, program staff, and state agencies on payment matters.
• Prepare reports and documentation for management and audits.
• Maintain compliance with fiscal policies, procurement procedures, and internal controls.
• Assist in improving accounts payable processes and provide guidance to staff.
• Prepare clear, sound, accurate statistical reports with findings and recommendations.
• Maintain records and files.

Education

Bachelor's degree

Master's degree

Job description

GENERAL DESCRIPTION

Under the general supervision of an Administrative Analyst 4 or other supervisor in a state department, institution, or agency, performs the review, analysis, and appraisal of current department administrative procedures, organization, and performance, and helps to prepare recommendations for changes and/or revisions; does other related duties.

WORK RESPONSIBILITIES

Process and Review Invoices and Payments: Ensure accuracy and compliance with State regulations. Analyze Accounts Payable Transactions: Identify and resolve payment discrepancies. Ensure Timely Vendor Payments: Maintain accurate and up-to-date financial records. Utilize Financial Systems: Employ NJCFS, NJSTART, and MACSE to process and monitor financial transactions. Coordinate with Stakeholders: Liaise with vendors, program staff, and State agencies regarding payment matters. Prepare Reports and Documentation: Create reports and supporting documentation for management and audits. Maintain Compliance: Ensure adherence to State fiscal policies, procurement procedures, and internal controls. Process Improvement: Assist in enhancing accounts payable processes and procedures. Provide Guidance and Support: Offer expertise and assistance to staff on accounts payable activities and financial systems. Prepares clear, sound, accurate, and informative statistical and other reports containing findings, analyses, conclusions, and recommendations. Maintain records and files.

REQUIREMENTS

NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.

Seven (7) years of professional experience involving the review, analysis, and evaluation of budget, organization, administrative practices, operational methods, management operations, or data processing applications, or any combination thereof, which shall have included responsibility for the recommendation, planning, and/or implementation of improvements in a business or government agency.

OR

Possession of a bachelor's degree from an accredited college or university; and three (3) years of the above-mentioned professional experience.

OR

Possession of a master's degree in Public Administration, Business Administration, Economics, Finance, or Accounting; and two (2) years of the above-mentioned professional experience.