Senior Accounts Payable Specialist

Themis Solutions Inc.; Burnaby; Hybrid; CAD 78,000 - 93,000; Full time

Job summary

An innovative firm is seeking a Senior Accounts Payable Specialist to enhance its Finance team. This hybrid role combines remote work with in-office presence, requiring attendance at the Burnaby office two days a week. The ideal candidate will develop and implement AP policies, ensure compliance, and drive process improvements. You will engage with internal partners and oversee vendor relationships while managing month-end closing activities. With a competitive salary and a supportive culture, this position offers a chance to make a significant impact in a dynamic environment.

Benefits

Top-tier health benefits

Dental and vision insurance

Flexible time off policy

RRSP matching

RESP contribution

Clioversary recognition program

$2000 annual counseling benefit

Qualifications

• 4+ years of experience in accounts payable or financial operations.
• Strong leadership skills with experience managing or mentoring a team.
• Proficiency in AP systems such as Coupa, Concur, and NetSuite.

Responsibilities

• Develop and maintain AP policies and ensure compliance with financial policies.
• Ensure timely preparation and distribution of AP reports.
• Oversee payment processes and conduct vendor analysis.

Skills

Accounts Payable Management

Leadership

Problem Solving

Analytical Skills

Process Improvement

Education

Bachelor's Degree in Finance or Accounting

Certification in AP Management

Tools

Coupa

Concur

NetSuite

Job description

We are currently seeking an Senior Accounts Payable Specialist to join our Finance team. This is a hybrid role that requires a combination of remote work and in-office presence, with mandatory attendance at our Burnaby office two days per week.

AP Policy Development

Develop, implement, and maintain AP policies, systems, and procedures to align with company values and guiding principles.

Ensure compliance with internal controls and financial policies.

Reporting, Problem Resolution & Payment Oversight

Ensure timely preparation and distribution of AP reports.

Conduct vendor analysis, expense reviews, and ad-hoc reporting.

Address issues at both strategic and functional levels to ensure smooth AP operations.

Oversee payment processes, ensuring accuracy and compliance with company policies.

Travel & Expense Program Support

Support the corporate travel and expense program to ensure adherence to financial policies.

Promote accurate and timely expense processing and reconciliation.

AP Software & Process Implementation

Assist in the implementation and optimization of P2P systems, including Coupa.

Ensure policies and controls are in place during system and process implementations for seamless procurement-to-payment operations.

Identify areas for automation and efficiency improvements.

Establish and maintain vendor onboarding and compliance processes.

Foster positive vendor relationships and mitigate potential risks.

Ensure contract adherence and collaborate with legal and procurement teams.

Generate and analyze vendor performance reports for continuous improvement.

Stakeholder Engagement & Continuous Improvement

Engage with internal business partners to understand their AP management needs.

Ensure an efficient and effective procure-to-pay (P2P) process, including procurement requests, invoice approvals, and payments.

Drive process improvement initiatives through technology-driven solutions and automation.

Month-End Close & Invoice Management

Prepare and analyze month-end closing activities, including invoice and PO accruals.

Conduct reconciliations to ensure financial accuracy and reporting compliance.

Partner with the Accounting team to support month-end close procedures.

Lead and manage invoice escalations and expedited requests.

Serve as the primary point of contact for external department communications related to AP.

Qualifications & Experience

4+ years of experience in accounts payable or financial operations.

Strong leadership skills with experience managing or mentoring a team.

Proficiency in AP systems such as Coupa, Concur, and NetSuite.

Excellent problem-solving and analytical skills.

Ability to drive process improvements and optimize financial workflows.

What you will find here:

Compensation is one of the main components of Clio’s Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture.

Some highlights of our Total Rewards program include:

Competitive, equitable salary with top-tier health benefits, dental, and vision insurance

Hybrid work environment, with expectation for local Clions (Vancouver, Calgary, Toronto, and Dublin) to be in office minimum 2 days per week on our Anchor Days.

Flexible time off policy, with an encouraged 20 days off per year.

RRSP matching and RESP contribution

Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years

Clio is more than just a tech company–we are a global leader that is transforming the legal experience for all by bettering the lives of legal professionals while increasing access to justice .

Summary:

We are currently seeking an Senior Accounts Payable Specialist to join our Finance team. This is a hybrid role that requires a combination of remote work and in-office presence, with mandatory attendance at our Burnaby office two days per week.

AP Policy Development

• Develop, implement, and maintain AP policies, systems, and procedures to align with company values and guiding principles.

• Ensure compliance with internal controls and financial policies.

Reporting, Problem Resolution & Payment Oversight

• Ensure timely preparation and distribution of AP reports.

• Conduct vendor analysis, expense reviews, and ad-hoc reporting.

• Address issues at both strategic and functional levels to ensure smooth AP operations.

• Oversee payment processes, ensuring accuracy and compliance with company policies.

Travel & Expense Program Support

• Support the corporate travel and expense program to ensure adherence to financial policies.

• Promote accurate and timely expense processing and reconciliation.

AP Software & Process Implementation

• Assist in the implementation and optimization of P2P systems, including Coupa.

• Ensure policies and controls are in place during system and process implementations for seamless procurement-to-payment operations.

• Identify areas for automation and efficiency improvements.

Vendor Management & Compliance Oversight

• Establish and maintain vendor onboarding and compliance processes.

• Foster positive vendor relationships and mitigate potential risks.

• Ensure contract adherence and collaborate with legal and procurement teams.

• Generate and analyze vendor performance reports for continuous improvement.

Stakeholder Engagement & Continuous Improvement

• Engage with internal business partners to understand their AP management needs.

• Ensure an efficient and effective procure-to-pay (P2P) process, including procurement requests, invoice approvals, and payments.

• Drive process improvement initiatives through technology-driven solutions and automation.

Month-End Close & Invoice Management

• Prepare and analyze month-end closing activities, including invoice and PO accruals.

• Conduct reconciliations to ensure financial accuracy and reporting compliance.

• Partner with the Accounting team to support month-end close procedures.

• Lead and manage invoice escalations and expedited requests.

• Serve as the primary point of contact for external department communications related to AP.

Qualifications & Experience

• 4+ years of experience in accounts payable or financial operations.

• Strong leadership skills with experience managing or mentoring a team.

• Proficiency in AP systems such as Coupa, Concur, and NetSuite.

• Excellent problem-solving and analytical skills.

• Ability to drive process improvements and optimize financial workflows.

What you will find here:

Compensation is one of the main components of Clio’s Total Rewards Program. We have developed a series of programs and processes to ensure we are creating fair and competitive pay practices that form the foundation of our human and high-performing culture.

Some highlights of our Total Rewards program include:

• Competitive, equitable salary with top-tier health benefits, dental, and vision insurance

• Hybrid work environment, with expectation for local Clions (Vancouver, Calgary, Toronto, and Dublin) to be in office minimum 2 days per week on our Anchor Days.

• Flexible time off policy, with an encouraged 20 days off per year.

• $2000 annual counseling benefit

• RRSP matching and RESP contribution

• Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years

The full salary range* for this role is $78,700 to $92,600 to $106,500 CAD.Please note salary bands may differ based on location and local currency. Additionally, benefit offerings may differ depending on the employee's location.

* We aim to hire all candidates between the minimum and the midpoint of the full salary range. We reserve the midpoint to the maximum of the salary band for internal employees who demonstrate sustained high performance and impact at Clio. The final offer amount for this role will be dependent on individual experience and skillset of the candidate. Please note there are a separate set of salary bands for other regions based on local currency.

Diversity, Inclusion, Belonging and Equity (DIBE) & Accessibility

Our team shows up as their authentic selves, and are united by our mission. We are dedicated todiversity, equity and inclusion . We pride ourselves in building and fostering an environment where our teams feel included, valued, and enabled to do the best work of their careers, wherever they choose to log in from. We believe that different perspectives, skills, backgrounds, and experiences result in higher-performing teams and better innovation. We are committed to equal employment and we encourage candidates from all backgrounds to apply.

Clio provides accessibility accommodations during the recruitment process. Should you require any accommodation, please let us know and we will work with you to meet your needs.

Learn more about our culture at clio.com/careers

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At Clio, we’re creating a human and high performing culture. That means you’ll be encouraged and supported to do your best work. Find out what keeps us grounded. Learn more.

Every day I am surrounded by a group that keeps me laughing, but also inspires me with their hard work and ingenuity. Everyone here goes out of their way to help each other learn and grow.